Page 5 of 6 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C261-19-Q-0662 Posted Date: 6/13/2019 Original Response Date: 6/20/2019 Current Response Date: 6/20/2019 Product or Service Code: 5860 Set Aside: 100% Small Business Set Aside NAICS Code: 333314 Contracting Office Address NCO 21 3230 Peacekeeper Way Bldg. 209 McClellan, CA Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-02 (05 JUN 2019). The associated North American Industrial Classification System (NAICS) code for this procurement is 333314, with a small business size standard of 500 employees. The VA Sierra Nevada Health Care System, VA Reno, 975 Kirman Ave, Reno, NV 89502, is seeking to procure a Lumenis laser platform. All interested companies shall provide quote for the following: COST/PRICE Schedule of Supplies Line Item Description Quantity Unit Price 0001 Lumenis Moses Pulse(tm)120H - Pulsed holmium laser at 2,100 nm at an operation range of 5 to 80 Hz, and 0.2-6.0 joules for a total power of up to 120 Watts. Fiberoptic port for urology, lithotripsy, gastroenterology, pulmonology, orthopedics, general surgery and other surgical procedures using fiber delivery systems. * Moses technology * Green aiming beam with adjustable intensity and blinking mode * Color touch screen with an advanced user interface to allows for easy adjustment of all laser settings and includes presets, reports and additional advanced functions. * Dual Foot Pedal capable of lasing in 2 predefined laser settings and a Ready/Standby toggle button * 2 spare Debris Shields (in the storage compartment at the back of the system) * 3 pair of safety glasses * Operator manual CD * Laser safety signage In-hospital laser training program for the O.R. nursing staff by a Lumenis Regional Education Manager (qualifies for up to 4.0 contact hours by ANA), must be used within 1 year of shipment. SYSTEM DOES NOT INCLUDE 220V PLUG, Customer understand that they are responsible to supply the 220-volt plug. A Lumenis field service engineer will attach the plug to the system at the time of installation at your facility. ONE YEAR WARRANTY ON PARTS, LABOR, AND TRAVEL 1 ea 0002 Lumenis Inc. NC02-P120 - Energy Care Premium Plan (NC02) Base Year " Next business day response time; One day response time is only guaranteed if service request is submitted prior to 3:00 pm local time. " Two (2) preventative maintenance (PM) calls per year; " All labor, travel, and parts; " A loaner provided within 72 hours for extended repair scenario, based on availability. 1 YR 1002 Lumenis Inc. NC02-P120 - Energy Care Premium Plan (NC02) Option Year 1 " Next business day response time; One day response time is only guaranteed if service request is submitted prior to 3:00 pm local time. " Two (2) preventative maintenance (PM) calls per year; " All labor, travel, and parts; " A loaner provided within 72 hours for extended repair scenario, based on availability. 1 YR 2002 Lumenis Inc. NC02-P120 - Energy Care Premium Plan (NC02) Option Year 2 " Next business day response time; One day response time is only guaranteed if service request is submitted prior to 3:00 pm local time. " Two (2) preventative maintenance (PM) calls per year; " All labor, travel, and parts; " A loaner provided within 72 hours for extended repair scenario, based on availability. 1 YR 3002 Lumenis Inc. NC02-P120 - Energy Care Premium Plan (NC02) Option Year 3 " Next business day response time; One day response time is only guaranteed if service request is submitted prior to 3:00 pm local time. " Two (2) preventative maintenance (PM) calls per year; " All labor, travel, and parts; " A loaner provided within 72 hours for extended repair scenario, based on availability. 1 YR Salient Characteristics for Brand Name Item: Lumenis Inc. GA-0006801; Manufacturer: Lumenis, Inc. Essential/significant physical, functional, or performance characteristics. Dimensions 47 x 116 x 105 cm; 18.5 x 45.6 x 41.3 Weight 245 kg / 539 lbs. A laser platform that allows for safer, faster, easier and cost-effective urology key applications. An effective laser platform that can offer a wide range of treatment options, including: benign prostatic hyperplasia, kidney stone, bladder stones, ureteral stones, strictures, bladder tumors, and biliary stones. Holmium laser lithotripsy capabilities Flexible laser ureteroscopy Superior vaporization rate and efficiency compared to regular pulse (stone dusting, stone fragmentation) Color touch screen with an advanced user interface to allows for easy adjustment of all laser settings and includes presets, reports and additional advanced functions. Dual Foot Pedal capable of lasing in 2 predefined laser settings and a Ready/Standby toggle button Delivery shall be provided no later than 30 days after receipt of order/award of contract and delivery terms are to be FOB destination. The contractor shall deliver all line item(s) to VA Sierra Nevada Health Care System, VA Reno, 975 Kirman Ave, Reno, NV 89502. Award shall be made to the quoter, whose quotation, offers the best value to the government. The government will evaluate information based on the following evaluation criteria: (1) meeting or exceeding the requirement, and (2) price.  The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items (JAN 2017) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (NOV 2017) Offerors must complete annual representations and certifications on-line at http://sam.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (JAN 2017) The following clauses are incorporated into 52.212-4 as an addendum to this contract: 52.232-50 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 52.219-10 Notice of Total Service Disabled Veteran Owned Small Business Set-aside (NOV 2011) VAAR 852.203-70 Commercial Advertising (JAN 2008) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2012) VAAR 852.237-70 Contractor Responsibilities (APR 1984) VAAR 852.246-71 Rejected Goods (OCT 2018) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (JAN 2018) The following subparagraphs of FAR 52.212-5 are applicable: Subparagraphs (b) 4, 8, 14(i), 22, 25, 26, 27, 28, 30, 33(i), 42. 46, 49 and 56 are considered checked and apply. VAAR 852.215-71 Evaluation Factor Commitements (DEC 2009) The offeror agrees, if awarded a contract, to use the service-disabled veteran-owned small businesses or veteran-owned small businesses proposed as subcontractors in accordance with 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, or to substitute one or more service-disabled veteran-owned small businesses or veteran-owned small businesses for subcontract work of the same or similar value 852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018) (DEVIATION) (a) This solicitation includes FAR 52.219-10, Notice of Total Service Disabled Veteran Owned Small Business Set-Aside). (b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor s compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor s offices where the Contractor s business records or other proprietary data are retained and to review such business records regarding the Contractor s compliance with this requirement. (c) All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor s business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. (d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor s compliance with the limitations on subcontracting or percentage of work performance requirement. (End of Clause) The following provisions apply to this acquisition: FAR 52.214-21 Descriptive Literature (APR 2002) Alternate I (APR 2002) 52.212-3 Offeror Representations and Certifications Commercial Items (OCT 2018) Alternate I (OCT 2014) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: THE GOVERNMENT INTENDS TO MAKE AWARD BASED ON INITIAL QUOTES. ACCORDINGLY, VENDORS ARE ENCOURAGED TO SUBMIT THEIR INITIAL QUOTES BASED UPON MOST FAVORABLE TERMS, PRICES, TECHNICAL AND OTHER FACTORS. 1) Vendors shall provide a quote: (a) Completed Price-Cost Schedule accompanied by vendor quote. (b) Technical 2) Grey Market Prevention Language (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. FAR 52.212-2, EVALUATION COMMERCIAL ITEMS (OCT 2014) (a) The Government will award an order resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Technical: The vendor s quote must contain all the required salient characteristics and exact match for the designated Lumenis laser system. A vendor must be determined technically acceptable in these factors in order to be considered for award. Technically acceptable is considered providing all required salient characteristics for the designated Lumenis laser system. The technical ratings are defined as follows: Acceptable: Quote clearly contains all the required salient characteristics and exact match for the designated Lumenis laser system and line item descriptions of the solicitation. Unacceptable: Quote does not clearly meet the salient characteristics and exact match and line item descriptions of the solicitation. 2. Price: The government will evaluate price by adding the total amount of all the requested items. Vendors are encouraged to submit their quotes with the most advantageous pricing and discounts. Award will be made on a Lowest-Priced, Technically Acceptable basis. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. All quotations shall be emailed to
[email protected]. This is an open-market combined synopsis/solicitation for a Lumenis laser System as defined herein.  The government intends to award a purchase order because of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). Submission shall be received not later than June 20, 2019, 12:00 p.m. Pacific Time. Emailed offers will be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist,
[email protected] before June 20, 2019, 12:00 p.m. Pacific Time. Point of Contact Deborah Sosa, Contract Specialist, Phone: 916-923-4564,
[email protected]