Description
SPO Replace TLED Supply Contract Page 1 of 11 THIS IS A SOURCES SOUGHT NOTICE ONLY. The  purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement, and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small Business Manufactures, other Small Businesses interested and capable of providing items requested, as well as any large business interested and capable. This REQUEST FOR INFORMATION/SOURCES SOUGHT NOTICE in support of the Mann-Grandstaff VA Medical Center, is for market research purposes and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. Results will be used to determine set-aside. The intended contract is a firm-fixed price supply purchase. Potential contractors shall provide, at a minimum, the following: 1) Company name, address, point of contact, phone number, e-mail address, and SAM.gov UEI number. 2) Anticipated North American Industry Classification System (NAICS) code is 335132. The largest a firm can be and still qualify as a small business for Federal Government programs is no more than 1,250 employees. Please indicate whether you are a Small Business, SDVOSB, VOSB, Small Business Manufacturer, Other Small Business, or Large Business, and whether you are the manufacturer of the items listed below. 3) The Government is not obligated to, nor will it pay for or reimburse, and costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offers who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov) It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM). 4) Any Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Small Business Administration VetCert Registry located at https://veterans.certify.sba.gov. 5) If not a manufacturer, only authorized representatives/providers/distributors of the manufacturer will be considered. Equipment must be new, no used or refurbished equipment accepted. Please provide proof of authorized dealer or reseller letter form manufacturer. 6) If you are the manufacturer, do you have any designated or authorized distributors? If so, please provide their name, telephone number, point of contact and size status (if available). 7) This is a brand name or equal requirement. As such, the essential physical characteristics reflect the physical functional, or performance characteristics that equal products must meet to satisfy the Government s needs. To be considered for any potential solicitation, offers of equal products, including equal products of the brand name manufacturer, must: (a) Meet the essential physical, functional, or performance characteristics of the item and those specified in this sources sought notice; clearly identify the item by brand name, if any and make/model number. (b) Include descriptive literature such as illustrations, drawings, or clear references to descriptive data or information available that identifies that the equal item meets or exceeds the salient characteristics required by the Government. (c) Identify the manufacturer name (OEM) and manufacturer part number, as well as any warranty information. (d) Please provide a courtesy quote in response to this request to evaluate price reasonableness for any set-aside determination and applicable contract vehicle information. 8) Please identify the country of origin for all items. It is the intent of the VA to use the information gathered for market research purposes only. If a formal solicitation is released it will be posted via Contracting Opportunities website located at SAM.gov of GSA eBuy. DESCRIPTION OF THE REQUIREMENT: The Department of Veterans Affairs is looking to obtain information on vendors who can provide the products as outlined below. This is an Unrestricted/Open Market Brand Name or Equal request for Information/Sources Sought Notice. Delivery Address: Mann-Grandstaff VA Medical Center 4815 North Assembly Street Spokane, WA 99205 STATEMENT OF WORK FOR SUPPLY 668 - t-LED lamp replacement Mann-Grandstaff VA Medical Center Spokane, WA March 13, 2026 Scope of Work Provide material/equipment listed below to Mann-Grandstaff VA Medical Center (MGVAMC). Delivery within 60 calendar days after contract award date. Delivery shall be made Monday Friday, between the hours of 0700 1500 PST. Deliver to: Mann-Grandstaff VA Medical Center Building 14, Attn: Kyle Ryan 4815 N Assembly St Spokane, WA 99205 Material/Equipment List Summary Table Item No. VA ID QTY Example Product 1 T1 80 Light Efficient Design 1x4 Transformer Troffer RP-TTF-G1-1x4-25L-840-FW-FC 2 T2TRIAC 80 Light Efficient Design 2x2 Transformer Troffer RP-TTF-G1-2x2-20L-840-FW-FC-LVD 3 T4TRIAC 500 Light Efficient Design 2x4 Transformer Troffer RP-TTF-G1-2x4-33L-840-FW-FC-LVD 4 V 20 Access Lighting 24 in. 1-Light Brushed Steel LED Vanity Light (model# 62601LEDD-BS/ACR) 5 S2 24 Light Efficient Design LBI undercabinet light fixture RP-LBI-G1-2F-6W-40K-WC 6 S4LBI 300 Light Efficient Design LBI undercabinet light fixture RP-LBI-G1-4F-15W-40K-WC 7 S4LBE 120 Light Efficient Design LBI undercabinet light fixture RP-LBE-G2-25W-4FT-2L-850-LVD-SP20-6 8 PC 25 Light Efficient Design Incoming Power Kit RP-LBI-G1-IP-3F-DIM-10P (pack of ten) 9 6J 25 Light Efficient Design 6 Linking Cable RP-LBI-LC-6IN-DIM-10P (pack of ten) 10 12J 50 Light Efficient Design 12 Linking Cable RP-LBI-LC-12IN-DIM-10P (pack of ten) 11 DIM 100 Lutron Maestro Wireless Dimmer MRF2S-6CL-WH 12 OCC 150 Lutron Wireless occupancy/vacancy sensor LRF2-OCR2B-P-WH Material/Equipment List: Item 1 (VA ID: T1) Description: 1 x4 retrofit troffer fixture. Quantity: See table above. Example Product: See table above. Minimum Requirements / Salient Characteristics: Dimensions: 1 FT x 4 FT. Mounting: 1 piece retrofit into existing fixture, or standalone as new fixture. Electrical: 120V AC 277 VAC. Rating: Indoor use. Shade: Clear acrylic. Manufacturer Warranty: 10-year warranty. It can be installed either as a ONE PIECE RETROFIT into existing fixture or can be installed as stand-alone fixture. Fixture sealed with no air gap or ability for bug/insect intrusion. Flat panel with no grooves or prismatic shaping to diffuser. Shall not be volumetric. Flex color: 3500k/4000k/5000k. Flex watt: 16/20/24/28. Fixtures shall have 100,000 hr rated life. Item 2 (VA ID: T2TRIAC) Description: 2 x2 TRIAC dimming retrofit troffer fixture. Quantity: See table above. Example Product: See table above. Minimum Requirements / Salient Characteristics: Dimensions: 2 FT x 2 FT. Mounting: 1 piece retrofit into existing fixture, or standalone as new fixture. Electrical: 120V AC 277 VAC. Rating: Indoor use. Shade: Clear acrylic. Manufacturer Warranty: 10-year warranty. Can be installed either as a ONE PIECE RETROFIT into existing fixture or can be installed as stand-alone fixture. Fixture sealed with no air gap or ability for bug/insect intrusion. Flat panel with no grooves or prismatic shaping to diffuser. Shall not be volumetric. Flex color: 3500k/4000k/5000k. Flex watt: 16/20/24/28. Fixtures shall have 100,000 hr rated life. Light shall have line voltage TRIAC dimming. Item 3 (VA ID: T4TRIAC) Description: 2 x4 TRIAC dimming retrofit troffer fixture. Quantity: See table above. Example Product: See table above. Minimum Requirements / Salient Characteristics: Dimensions: 2 FT x 4 FT. Mounting: 1 piece retrofit into existing fixture, or standalone as new fixture. Electrical: 120V AC 277 VAC. Rating: Indoor use. Shade: Clear acrylic. Manufacturer Warranty: 10-year warranty. It can be installed either as a ONE PIECE RETROFIT into existing fixture or can be installed as stand-alone fixture. Fixture sealed with no air gap or ability for bug/insect intrusion. Flat panel with no grooves or prismatic shaping to diffuser. Shall not be volumetric. Flex color: 3500k/4000k/5000k. Flex watt: 20/26/34/40. Fixtures shall have 100,000 hr rated life. Light shall have line voltage TRIAC dimming. Item 4 (VA ID: V) Description: 24-inch wall mounted vanity light. Quantity: See table above. Example Product: See table above. Minimum Requirements / Salient Characteristics: Dimensions: 2.75 depth, 24 width, 4.5 mounting deck width, 5.5 mounting deck height Mounting: Horizontal wall mount. Electrical: 120V AC. Rating: Damp location rated. Shade: Clear acrylic. Manufacturer Warranty: 5-year warranty. UL, CSA, or ETL listed in compliance with Nationally recognized safety standards. 1750 Lumens. 90 CRI. 3000 color temperature. Fixtures shall have 50,000 hr rated life. Full width/height, Integrated LED no lamps or bulbs. Finish: Brushed steel. Material: Constructed of all metal. Item 5 (VA ID: S2) Description: 2 undercabinet light fixture. Quantity: See table above. Example Product: See table above. Minimum Requirements / Salient Characteristics: Dimensions: Cannot exceed 2 FT Length x 1.2-inch Width x 1.2-inch Height Mounting: Magnetic stirrup bracket with mounting screw holes. Fixtures shall include magnetic stirrup mounting brackets to attach to steel structures and the stirrups must have the ability to accept mounting screws through the bracket to the steel structure. Electrical: 120V AC 277 VAC. Rating: Indoor Use. Shade: Acrylic. Manufacturer Warranty: 10-year warranty. Fixtures shall include 3 possible lumen outputs and 3 possible color temperatures. Dimming capability. Compatible with a power cord with dimming capability. Each fixture must also be compatible with a flexible connector for daisy-chaining multiple fixtures together which must also support fixture dimming. Item 6 (VA ID: S4LBI) Description: 4 undercabinet light fixture with internal driver. Quantity: See table above. Example Product: See table above. Minimum Requirements / Salient Characteristics: Dimensions: Cannot exceed 4 FT Length x 1.2-inch Width x 1.2-inch Height Mounting: Magnetic stirrup bracket with mounting screw holes. Fixtures shall include magnetic stirrup mounting brackets to attach to steel structures and the stirrups must have the ability to accept mounting screws through the bracket to the steel structure. Electrical: 120V AC 277 VAC. Rating: Indoor use. Shade: Acrylic. Manufacturer Warranty: 10-year warranty. Fixtures shall include 3 possible lumen outputs and 3 possible color temperatures. Dimming capability. Compatible with a power cord with dimming capability. Each fixture must also be compatible with a flexible connector for daisy-chaining multiple fixtures together which must also support fixture dimming. Item 7 (VA ID: S4LBE) Description: 4 undercabinet light fixture with external driver. Quantity: See table above. Example Product: See table above. Minimum Requirements / Salient Characteristics: Dimensions: Cannot exceed 4 FT Length x 1.2-inch Width x 1.2-inch Height Mounting: Magnetic stirrup bracket with mounting screw holes. Fixtures shall include magnetic stirrup mounting brackets to attach to steel structures and the stirrups must have the ability to accept mounting screws through the bracket to the steel structure. Electrical: 120V AC 277 VAC. Rating: Indoor use. Shade: Acrylic. Manufacturer Warranty: 10-year warranty. Fixtures shall include 3 possible lumen outputs and 3 possible color temperatures. Dimming capability. Compatible with a power cord with dimming capability. Each fixture must also be compatible with a flexible connector for daisy-chaining multiple fixtures together which must also support fixture dimming. Include quick connector technology. Dimmable with line voltage TRIAC dimming. Include a TRIAC dimmable driver that has dimensions of approximately 4 Lx1 W 1 H to allow secure mounting inside existing fluorescent ballast covers. H. Item 8 (VA ID: PC) 1. Description: Power cord with dimming capability. Quantity: See table above. Example Product: See table above. Minimum Requirements / Salient Characteristics: Compatible with S2, S4LBI and S4LBE lights. I. Item 9 (VA ID: 6J) 1. Description: 6-inch flexible connector. 2. Quantity: See table above. 3. Example Product: See table above. 4. Minimum Requirements / Salient Characteristics: a. Compatible with S2, S4LBI and S4LBE lights. b. Allow for daisy-chaining multiple fixtures together. J. Item 10 (VA ID: 12J) 1. Description: 12-inch flexible connector. 2. Quantity: See table above. 3. Example Products: See table above. 4. Minimum Requirements / Salient Characteristics: a. Compatible with S2, S4LBI and S4LBE lights. b. Allow for daisy-chaining multiple fixtures together. K. Item 11 (VA ID: DIM) 1. Description: Wired dimmer switch with wireless function. a. Background: Line voltage wired wall dimmer switch that will replace existing toggle switch. 2. Quantity: See table above. 3. Example Products: See table above. 4. Minimum Requirements / Salient Characteristics: a. Dimensions: Single gang. Mounting: Fits in a single gang switch box accepting a Decora style cover plate. Electrical: 120V AC 277 VAC. Rating: 15 amp Switch shall have on/off buttons, dim up/dim down buttons, and a favorite button that allows programming of light to a pre set one push level. Switch shall have wireless capability to pair with handheld remote switch. Switch shall include compatible handheld remote in kit. Handheld switch shall have same on/off buttons, dim up/dim down buttons, and favorite button capability as wall switch. Switch color: white. Switch should include neutral wire connection. k. Non neutral wired dimmers are not acceptable. l. Dimmers shall be capable of fully dimming line voltage TRIAC dimmable LED light fixtures. L. Item 12 (VA ID: OCC) 1. Description: Passive infrared ceiling occupancy/vacancy sensor. 2. Quantity: See table above. 3. Example Products: See table above. 4. Minimum Requirements / Salient Characteristics: a. Dimensions: 3 diameter round. b. Mounting: Ceiling mounted with wires to acoustic ceiling tile grid. c. Coverage: 484 SF (8 ft ceiling) or 676 sq ft (12 ft ceiling). d. Electrical: Wireless with battery. e. Optional wire cage guard. f. Sensor shall be compatible with Lutron Maestro wired dimmer with wireless capability. g. Color: white.