Description
Veterans Health Affairs, Network Contracting Office 5, is issuing this Notice of Intent to Sole Source in order to identify any potential sources that have the resources and capabilities to provide maintenance & repairs on the Berkeley Nucleonics 940 instruments as described below that will not interrupt the continuum of care. This requirement is defined primary by existing equipment already in use at the Martinsburg, WV Veterans Affairs Medical Center, 510 Butler Avenue, Martinsburg, WV 25405. All responses to this Intent to Sole Source are due by 9/13/2019 2:00 PM EST VHA OFFICE OF EMERGENCY MANAGEMENT (10NA1) PERFORMANCE WORK STATEMENT (PWS) Berkeley Nucleonics 940 Service Agreement for VHA MERRT Purpose. VHA Office of Emergency Management (OEM), 10NA1, will obtain a 5-year service contract for calibration, maintenance, and repair services specifically for seven Berkeley Nucleonics Corporation (BNC) SAM 940 instruments currently owned by OEM/MERRT required to support the VHA Medical Emergency Radiological Response Team (MERRT). Background. The MERRIT, as established by VHA Directive 0320.05, is a specialized team of healthcare professionals with radiological expertise that can be rapidly deployed to a VHA or off-site medical provider to render patient treatment and technical advice during a radiological emergency. The MERRT requires annual calibration and maintenance of radiation detection instruments utilized during field operations. Objectives. The contract, once established, will provide a mechanism for MERRT members, who are geographically dispersed throughout the United States to have MERRT BNC 940 instruments calibrated and serviced annually. Scope. The Contractor shall provide a 5-year service agreement for seven BNC 940 instruments. Mandatory Tasks and Deliverables. The contractor shall provide a 5-year service contract on the seven BNC 940 instruments listed below to include annual calibration with a NIST traceable certification, all repair and service requirements, shipping charges and priority handling. The service agreements shall include system upgrades, firmware and software enhancements and unlimited application/technical support. If for any reason, any deliverable cannot be delivered on time according to the below schedule, the contractor shall provide a written explanation three days prior to the due date to the Point of Contact (POC). This written transmittal shall include a firm commitment of when the work shall be completed. This transmittal to the COR shall cite reasons for the delay, and the impact on the overall project. The COR will review collaboratively with the program office and facts and issue a response in accordance with the contract terms and conditions. Unless otherwise specified an electronic copy shall be placed in the designated CBO SharePoint site or other CBO-designated site. Specifically, the contractor shall: 5.1 The following specific BNC instruments are included in the service agreement: Deliverable 5.1.1. Service Agreement: Model: 940-3GN, s/n: 40234/48118 Deliverable 5.1.2. Service Agreement: Model: 940-3GN, s/n: 40199/48119 Deliverable 5.1.3. Service Agreement: Model: 940-3GN, s/n: 40232/48117 Deliverable 5.1.4. Service Agreement: Model: 940-3GN, s/n: 40211/48115 Deliverable 5.1.5. Service Agreement: Model: 940-3GN, s/n: 40231/48105 Deliverable 5.1.6. Service Agreement: Model: 940-3GN, s/n: 40226/48116 Deliverable 5.1.7. Service Agreement: Model: 940-1LH, s/n: 40235/39005 5.2 Schedule for Mandatory Deliverables. 5.2.1 Table of Base Period Mandatory Deliverables Due Dates REFERENCE DELIVERABLE DUE DATE 5.1.1 Service Agreement: Model: 940-3GN, s/n: 40234/48118 Within 15 days of receipt of equipment by contractor. 5.1.2 Service Agreement: Model: 940-3GN, s/n: 40199/48119 Within 15 days of receipt of equipment by contractor. 5.1.3 Service Agreement: Model: 940-3GN, s/n: 40232/48117 Within 15 days of receipt of equipment by contractor. 5.1.4 Service Agreement: Model: 940-3GN, s/n: 40211/48115 Within 15 days of receipt of equipment by contractor. 5.1.5 Service Agreement: Model: 940-3GN, s/n: 40231/48105 Within 15 days of receipt of equipment by contractor. 5.1.6 Service Agreement: Model: 940-3GN, s/n: 40226/48116 Within 15 days of receipt of equipment by contractor. 5.1.7 Service Agreement: Model: 940-1LH, s/n: 40235/39005 Within 15 days of receipt of equipment by contractor Period of Performance. The period of performance shall be from the date of award for a five-year service agreement. Work will be performed at the contractor s facility with all instruments being shipped to the contractor at VHA expense. Return shipping cost will be the responsibility of the contractor. There are ten (10) Federal holidays set by law (U.S.C. Title 5 Section 6103): Under current definitions, four are set by date: New Year s Day January 1 Independence Day July 4 Veteran s Day November 11 Christmas Day December 25 If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The other six are set by a day of the week and month: Martin Luther King Day Third Monday in January Washington s Birthday Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Fourth Thursday in November Place of Performance. The Contractor shall perform the work at the Manufacturer s facilities. Type of Contract. A Firm- Fixed Price /Contract will be issued for this effort. 9. Security. The C&A requirements do not apply and a Security Accreditation Package is not required. 10. Service Performance Summary. Also called Performance Metrics or Performance Requirements Summary. This portion of the PWS explains to the vendor what the Government s expectations are, how (and how often) deliverables or services will be monitored and evaluated, and incentives that encourage the contractor to exceed the performance standards and that reduce payment or impose other negative incentives when the outputs/outcomes are below the performance standards. This may be an appendix to the PWS. Please note that every requirement in the PWS does not need to be listed in this document with a corresponding metric, only the most important ones. However, every metric in this document needs to be spelled out in the requirements. The contractor shall perform repair, software and firmware updates and upgrades for the SAM 940 instruments specifically listed in the performance work statement. The contractor shall notify the POC if delivery of services will extend past the 15-day requirement. 11. Changes to the SOW. Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.