A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. B. The Great Plains Area Indian Health Service (I.H.S) intends to award a Firm-Fixed Price, Non- Personal Service Purchase order in response to Request for Quote (RFQ) 18-128. C. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-99. D. The RFQ is issued as an Indian Small Business Economic Enterprise (ISBEE), and associated with NACIS code 811212, which is small business standard $27.50. E. Basis for award shall be based on the Lowest Price Technically Acceptable "LPTA". F. The Contract Line Items (CLINs) structure is as shown below. CLIN 0001 Konica Minolta C360 Multi-Function printer- Black and white copies not to exceed 100,000 EA at $_________ per month totaling $_____________ CLIN 002 Konica Minolta C360 Multi-Function Printer-Color Copies not to exceed 62,500 EA at $______ per month totaling $_______________ CLIN 003 Kyocera 306ci Multi-Function Printers- Black and White copies not to exceed 12,000 EA at $______ per month totaling $____________ CLIN 004 Konica Minolta C552 Multi-Function Printer- Black and White copies not to exceed 200,000 EA at $______ per month totaling $________________ CLIN 005 Konica Minolta C552 Multi-Function- Color copies not to exceed 125,000 EA at $______ per month totaling $_______________ CLIN 006 Konica Minolta C654e Copiers-Black and White copies not to exceed 12,500 EA at $______ per month totaling $_______________ CLIN 007 Konica Minolta C654e Copiers- Color Copies not to exceed 20,000 EA at $______ per month totaling $________________ CLIN 008 Hewlett-Packard M527-Black and White Copies not to exceed 10,000 EA at $______ per month totaling $_______________ CLIN 009 Remote Network Support- not to exceed 12 EA at $______ per month totaling $________________ G. Printer Maintenance Agreement H. Services will be provided at Woodrow Wilson Keeble Memorial Health Care Center, Sisseton South Dakota. The period of performance one year from the date of the award. I. FAR 52.212-1 Instructions to offerors- Commercials Items (January 2017) Offers may be submitted on the company letterhead stationery, signed and dated. It shall include the following in order to be considered technically acceptable: 1. Solicitation Number: RFQ-18-128 2. Closing Date: July 16, 2018 at 12:00 PM CST 3. Name, Address, and phone number of company and email of contact person. 4. Technical description of the service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary. 5. Terms of any express warranty 6. Price and any discount terms 7. "Remit to" Address, if different than mailing address 8. A completed copy of the representations and certifications at FAR 52.212-3; see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically. 9. Acknowledgement of Solicitation Amendments (if any issued). 10. Statement stating ability to meet qualifications and the requirements of the Statement of Work. 11. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offerors that fail to furnish required representations or information, or reject the terms and conditions. In addition, Contractors shall provide the following: • Shall meet qualifications in the Statement of Work • Indian Firm Representation Form J. FAR 52.212-3 - Offeror Representations and Certifications - Commercial Items (November 2017)-See attachment for full text. An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via http://www.acquisition.gov . If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) t through (o) of this provision. K. FAR 52.212-4 - Contract Terms and Conditions - Commercial Items (January 2017) - See attachment; in by reference L. FAR 52.212-5 - Contract Terms & Condition's Required to Implement Statutes or Executive Orders - Commercial Items (January 2018) - See attachment for full text. M. Attached are the Federal Acquisition Regulations (FAR) and Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable. N. Offers will be accepted electronically, Submit via e-mail to the following: Great Plains Area Indian Health Service Faye Goehring, Contract Specialist 115 4th Avenue SE, Room 309, Federal Building Aberdeen, South Dakota 57401 Fax 605-226-7328 e-mail:
[email protected] Any questions please submit by July 16, 2018 at 12:00 PM CST. NOTICE TO OFFERORS: No contract award shall be made to a vendor or provider listed on the OIG Exclusion List (http://exclusion.oig.hhs.gov) throughout the duration of the contract. Should a candidate be found with a non-favorable security clearance it shall be the contractor's responsibility to replace the candidate working under the contract/purchase order with a suitable candidate. It shall be the responsibility of the contractor to notify the Acquisition Office there is a change in provider. In addition, no Contractor or subcontractor employee shall be permitted to performance work under this contract if listed on the LEIE (HHS Office of Inspector general List of Excluded Individuals/Entities), http://exclusions.oig.hhs.gov. As soon as practicable prior to the performance of the work, the Contractor shall provide to the Contracting Officer the names of all individuals to be used in performance of work for screening against the LEIE. During the performance, the Contractor shall provide the Contracting Officer the names of any additional or substitute employees for screening before they begin work.