This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is 140A0118Q0067 and is issued as an invitation for bids (IFB), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-100. The associated North American Industrial Classification System (NAICS) code for this procurement is 334111 with a small business size standard of 1,000.00 employees. This requirement is an [ Indian Small Business Economic Enterprises ] set-aside and only qualified offerors may submit bids. The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2018-09-19 11:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com. FOB Destination shall be in the Special Shipping Instructions. The Bureau of Indian Affairs requires the following items, Brand Name or Equal, to the following: LI 001: High End Workstation- Brand-Name or Equal (See Specifications), 2, EA; LI 002: Standard Desktop- Brand-Name or Equal (See Specifications), 4, EA; LI 003: Advanced Desktop- Brand-Name or Equal (See Specifications), 1, EA; LI 004: Standard Desktop- Brand-Name or Equal (See Specifications), 8, EA; LI 005: Standard Laptop- Brand-Name or Equal (See Specifications), 2, EA; LI 006: Micro Desktop- Brand-Name or Equal (See Specifications), 1, EA; LI 007: Standard Laptop- Brand-Name or Equal (See Specifications), 3, EA; LI 008: Standard Desktop- Brand-Name or Equal (See Specifications), 9, EA; LI 009: Standard Laptop- Brand-Name or Equal (See Specifications), 3, EA; LI 010: Standard Desktop- Brand-Name or Equal (See Specifications), 10, EA; LI 011: 34" Curved Monitor- Brand-Name or Equal (See Specifications), 11, EA; LI 012: Micro Desktop- Brand-Name or Equal (See Specifications), 2, EA; LI 013: 2-in-1 Laptop- Brand-Name or Equal (See Specifications), 2, EA; LI 014: 34" Curved Monitor- Brand-Name or Equal (See Specifications), 3, EA; LI 015: Advanced Desktop- Brand-Name or Equal (See Specifications), 1, EA; LI 016: 27" Monitor- Brand-Name or Equal (See Specifications), 28, EA; LI 017: 2-in-1 Laptop- Brand-Name or Equal (See Specifications), 3, EA; LI 018: Standard Desktop- Brand-Name or Equal (See Specifications), 14, EA; LI 019: 2-in-1 Tablet- Brand-Name or Equal (See Specifications), 2, EA; LI 020: Standard Desktop- Brand-Name or Equal (See Specifications), 4, EA; LI 021: 34" Curved Monitor- Brand-Name or Equal (See Specifications), 2, EA; LI 022: Standard Laptop- Brand-Name or Equal (See Specifications), 3, EA; LI 023: Standard Desktop- Brand-Name or Equal (See Specifications), 3, EA; LI 024: Micro Desktop- Brand-Name or Equal (See Specifications), 1, EA; LI 025: 24" Monitor- Brand-Name or Equal (See Specifications), 12, EA; LI 026: Standard Laptop- Brand-Name or Equal (See Specifications), 2, EA; LI 027: 24" Monitor- Brand-Name or Equal (See Specifications), 4, EA; LI 028: Standard Laptop- Brand-Name or Equal (See Specifications), 1, EA; LI 029: Standard Desktop- Brand-Name or Equal (See Specifications), 1, EA; LI 030: 24" Monitor- Brand-Name or Equal (See Specifications), 4, EA; LI 031: Standard Desktop - Brand-Name or Equal (See Specifications), 1, EA; LI 032: 24" Monitor - Brand-Name or Equal (See Specifications), 2, EA; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, Bureau of Indian Affairs intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. Bureau of Indian Affairs is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids. All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com. Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at
[email protected]. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process. Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or
[email protected] of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. Bid MUST be good for 30 calendar days after close of Buy. Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. SAM registration must be "ACTIVE" at time of award. 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements--Representation (JAN 2017); 52.204-16, Commercial and Government Entity Code Reporting (JUL 2016); 52.204-18, Commercial and Government Entity Code Maintenance (JUL 2016); FAR 52.212-1, Instructions to Offerors - Commercial Items (JAN 2017) (DEVIATION),“(j) Unique entity identifier. (Applies to all offers exceeding $10,000, and offers at any dollar level if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database)�; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (NOV 2017); FAR 52.212-4, Contract Terms and Conditions - Commercial Items (JAN 2017); 52.225-25 - Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications (Oct 2015); and 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013). The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/. The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (JAN 2018), paragraph (a), and the following clauses in paragraph (b): 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016); 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015); 52.219-6, Notice of Total Small Business Set Aside (15 U.S.C. 644) (Nov 2011); 52.219-28, Post Award Small Business Program Rerepresentation (15 U.S.C. 632(a)(2)) (Jul 2013); 52.222-3, Convict Labor (E.O. 11755) (June 2003); 52.222-19, Child Labor—Cooperation with…(E.O. 13126) (Jan 2018); 52.222-21, Prohibition of Segregated Facilities (Apr 2015); 52.222-26, Equal Opportunity (E.O. 11246) (Sep 2016); 52.222-36, Equal Opportunity for Workers with Disabilities (29 U.S.C. 793) (Jul 2014); 52.222-50, Combating Trafficking in Persons (22 U.S.C. chapter 78 and E.O. 13627) (Mar 2015); 52.223-15, Energy Efficiency in Energy-Consuming Products (42 U.S.C. 8259b) (Dec 2007); 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514); 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011); 52.225-13, Restrictions on Certain Foreign Purchases (E.O., proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) (Jun 2008); 52.232-33, Payment by Electronic Funds Transfer System for Award Management (31 U.S.C. 3332) (Jul 2013). The full text of the referenced FAR clauses may be accessed electronically at https:// www.acquisition.gov/far/. (a) If an item in this solicitation is identified as “brand name or equal,� the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal� products must meet are specified in the solicitation. (b) To be considered for award, offers of “equal� products, including “equal� products of the brand name manufacturer, must—(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation; (2) Clearly identify the item by— (i) Brand name, if any; and (ii) Make or model number; (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and (4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. (c) The Contracting Officer will evaluate “equal� products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal� product, the offeror shall provide the brand name product referenced in the solicitation. (End of provision) Under the Buy Indian Act, 25 U.S.C. 47, offers are solicited only from Indian economic enterprises (Subpart 1480.8) that are also small business concerns. Any acquisition resulting from this solicitation will be from such a concern. Offers received from enterprises that are not both Indian economic enterprises and small business concerns will not be considered and will be rejected. (End of provision) (a)Definitions as used in this clause. (1) Concern means any business entity organized for profit (even if its ownership is in the hands of a nonprofit entity) with a place of business located in the United States or its outlying areas and that makes a significant contribution to the U.S. economy through payment of taxes and/or use of American products, material and/or labor, etc. It includes but is not limited to an individual, partnership, corporation, joint venture, association, or cooperative. For the purpose of making affiliation findings (see 19.101) any business entity, whether organized for profit or not, and any foreign business entity, i.e., any entity located outside the United States and its outlying areas. (2) Subcontract means any agreement (other than one involving an employer-employee relationship) entered into by a Government prime contractor or subcontractor calling for supplies and/or services required for performance of the contract, contract modification, or subcontract. (3) Subcontractor means a concern to which a contractor subcontracts any work under the contract. It includes subcontractors at any tier who perform work on the contract. (b) Required Percentages of work by the concern. The contractor must comply with FAR 52.219-14 Limitations on Subcontracting clause in allocating what percentage of work to subcontract. Of the work subcontracted, no more than 50 percent may be subcontracted to a concern other than a responsible Indian economic enterprise. (c) Indian Preference. Regardless of the contract type for services, supplies, or covered construction, the contractor agrees to give preference to Indian organizations and Indian owned economic enterprises in awarding subcontracts under this contract in accordance with DIAR 1452.226-71, Indian Preference. (d) Cooperation. The contractor must: (1) Carry out the requirements of this clause to the fullest extent; and (2) Cooperate in any study or survey that the CO, Indian Affairs, or its agents may conduct to verify the contractor's compliance with this clause. (e) Incorporation in Subcontracts. The contractor must incorporate die substance of this clause, including this paragraph (e), in all subcontracts for supplies, services, and construction awarded under this contract. (End of Clause) The offeror represents as part of its offer that it DOES meet the definition of Indian economic enterprise as defined in 1480.201. (End of Provision) As required by the DIAR 1480.503, this acquisition is 100% set aside for Indian Small Business Economic Enterprises (ISBEE) as defined by DIAR 1480.503. Only quotes received from ISBEE's will be considered for award. Quoters who do not qualify under the ISBEE set aside will be immediately removed from the competitive range. (a) The Contractor agrees to give preferences to Indians who can perform the work required regardless of age (subject to existing laws and regulations), sex, religion, or tribal affiliation for training and employment opportunities under this contract and, to the extent feasible consistent with the efficient performance of this contract, training and employment preferences and opportunities shall be provided to Indians regardless of age (subject to existing laws and regulations), sex, religion, or tribal affiliation who are not fully qualified to perform under this contract. The Contractor also agrees to give preference to Indian organizations and Indian-owned economic enterprises in the awarding of any subcontracts consistent with the efficient performance of this contract. The Contractor shall maintain such records as are necessary to indicate compliance with this paragraph. (b) In connection with the Indian employment preference requirements of this clause, the Contractor shall also provide opportunities for training incident to such employment. Such training shall include on-the-job, classroom, or apprenticeship training which is designed to increase the vocational effectiveness of an Indian employee. (c) If the Contractor is unable to fill its training and employment needs after giving full consideration to Indians as required by this clause, those needs may be satisfied by selection of persons other than Indians in accordance with the clause of this contract entitled “Equal Opportunity.� (d) If no Indian organizations or Indian-owned economic enterprises are available for awarding of subcontracts in connection with the work performed under this contract, the Contractor agrees to comply with the provisions of this contract involving utilization of small business concerns, small business concerns owned and controlled by socially and economically disadvantaged individuals, or labor surplus area concerns. (e) As used in this clause: (1) “Indian� means a person who is a member of an Indian Tribe. If the Contractor has reason to doubt that a person seeking employment preference is an Indian, the contractor shall grant the preference but shall require the individual within thirty (30) days to provide evidence from the Tribe concerned that the person is a member of that Tribe. (2) “Indian organization� means the governing body of any Indian Tribe or entity established or recognized by such governing body in accordance with the Indian Financing Act of 1974 (88 Stat. 77; 25 U.S.C. 1451); and (3) “Indian-owned economic enterprise� means any Indian-owned commercial, industrial, or business activity established or organized for the purpose of profit provided that such Indian ownership shall constitute not less than 51 percent of the enterprise. (4) “Indian Tribe� means an Indian Tribe, band, nation, or other organized group or community, including any Alaska Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act (85 Stat. 668; 43 U.S.C. 1601) which is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians. (f) The Contractor agrees to include the provisions of the clause including this paragraph (f) in each subcontract awarded under this contract. (g) In the event of noncompliance with this clause, the Contractor's right to proceed may be terminated in whole or in part by the Contracting Officer and the work completed in a manner determined by the Contracting Officer to be in the best interests of the Government. (End of clause) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: Scanned Invoice(s) -The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3-5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email
[email protected] or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation. (End of Clause) Any system hardware, software, firmware and/or networked component (voice, video or data) developed, procured, or acquired in support and/or performance of this contract shall be capable of transmitting, receiving, processing, forwarding and storing digital information across system boundaries utilizing system packets that are formatted in accordance with commercial standards of Internet Protocol (IP) version 6 (IPv6) as set forth in the USGv6 Profile (NIST Special Publication 500-267) and corresponding declarations of conformance defined in the USGv6 Test Program. In addition, this system shall maintain interoperability with IPv4 systems and provide at least the same level of performance and reliability capabilities of IPv4 products. Specifically, any new IP product or system developed, acquired, or produced must: Interoperate with both IPv6 and IPv4 systems and products, and Have available contractor/vendor IPv6 technical support for development and implementation and fielded product management. As IPv6 evolves, the Contractor commits to upgrading or providing an appropriate migration path for each item developed, delivered or utilized at no additional cost to the Government. The Contractor shall retrofit all non-IPv6 capable equipment, as defined above, that is fielded under this contract with IPv6 capable equipment, at no additional cost to the Government. The contractor shall provide technical support for both IPv4 and IPv6. Any system or software must be able to operate on networks supporting IPv4, IPv6 or one that supports both. Any product whose non-compliance is discovered and made known to the Contractor within one year after acceptance shall be upgraded, modified or replaced to bring it into compliance at no additional cost to the Government. (End of clause) Please provide proof of authorization documentation verifying that your company is a direct (not third party) authorized re-seller of the manufacturer's equipment in which a manufacturer's extended warranty is required. The Bureau of Indian Affairs (BIA) is required to use PIV cards to access our computers. Lenovo smart card readers have been determined to be incompatible with the BIA PIV cards; therefore, we cannot accept quotes that are the Lenovo brand. Please do not quote Lenovo.