This is a combined synopsis/solicitation for the Sole Source of a commercial item prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Defense Media Activity is issuing this combined synopsis/solicitation, reference number 216410816350, as a Request for Quote (RFQ) using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 519110, "News Syndicates", with a small business standard of $7 million. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-53 effective 04AUG2011. The Government intends to award a Firm Fixed-Price Commercial 5-year Contract as a Sole Source Procurement to contractor Press Associates (New York, New York, USA) in accordance with 10 U.S.C. 2304(c)(1) & FAR Part 6.302-1 (Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements) for their AP NewsPower Service, AP Network News (audio) Service, and APTN Video Newsfeed Services. The Justification for Other than Full and Open Competition is attached. DESCRIPTION: CLIN 0001 (Base Period): The contractor shall provide AP NewsPower Service, AP Network News (audio) Service, and APTN Video Newsfeed Service (collectively, "The Report"), and shall include coverage of national and international news events, hourly news report services, news bulletins, sports reports, national weather forecasts, and feature services to Authorized American Forces Radio and Television Services/American Forces Network (AFRTS/AFN) Outlets. Services shall be provided IAW the attached Statement of Work (SOW). LICENSE PERIOD - October 1, 2011 through September 30, 2012 QUANTITY UNIT UNIT PRICE EXTENDED/TOTAL PRICE 1 EA $_____________ $______________________ CLIN 0002 (Option Year 1): The contractor shall provide AP NewsPower Service, AP Network News (audio) Service, and APTN Video Newsfeed Service (collectively, "The Report"), and shall include coverage of national and international news events, hourly news report services, news bulletins, sports reports, national weather forecasts, and feature services to Authorized American Forces Radio and Television Services/American Forces Network (AFRTS/AFN) Outlets. Services shall be provided IAW the attached Statement of Work (SOW). LICENSE PERIOD - October 1, 2012 through September 30, 2013 QUANTITY UNIT UNIT PRICE EXTENDED/TOTAL PRICE 1 EA $_____________ $_______________________ CLIN 0003 (Option Year 2): The contractor shall provide AP NewsPower Service, AP Network News (audio) Service, and APTN Video Newsfeed Service (collectively, "The Report"), and shall include coverage of national and international news events, hourly news report services, news bulletins, sports reports, national weather forecasts, and feature services to Authorized American Forces Radio and Television Services/American Forces Network (AFRTS/AFN) Outlets. Services shall be provided IAW the attached Statement of Work (SOW). LICENSE PERIOD - October 1, 2013 through September 30, 2014 QUANTITY UNIT UNIT PRICE EXTENDED/TOTAL PRICE 1 EA $_____________ $_______________________ CLIN 0004 (Option Year 3): The contractor shall provide AP NewsPower Service, AP Network News (audio) Service, and APTN Video Newsfeed Service (collectively, "The Report"), and shall include coverage of national and international news events, hourly news report services, news bulletins, sports reports, national weather forecasts, and feature services to Authorized American Forces Radio and Television Services/American Forces Network (AFRTS/AFN) Outlets. Services shall be provided IAW the attached Statement of Work (SOW). LICENSE PERIOD - October 1, 2014 through September 30, 2015 QUANTITY UNIT UNIT PRICE EXTENDED/TOTAL PRICE 1 EA $_____________ $______________________ CLIN 0005 (Option Year 4): The contractor shall provide AP NewsPower Service, AP Network News (audio) Service, and APTN Video Newsfeed Service (collectively, "The Report"), and shall include coverage of national and international news events, hourly news report services, news bulletins, sports reports, national weather forecasts, and feature services to Authorized American Forces Radio and Television Services/American Forces Network (AFRTS/AFN) Outlets. Services shall be provided IAW the attached Statement of Work (SOW). LICENSE PERIOD - October 1, 2015 through September 30, 2016 QUANTITY UNIT UNIT PRICE EXTENDED/TOTAL PRICE 1 EA $_____________ $_______________________ TOTAL OFFER/QUOTE: tiny_mce_marker____________________ Responses must be received No Later Than (NLT) September 30, 2011; 2:00 PM (Pacific Daylight Time). Forward responses by e-mail to
[email protected] or fax to 951 413-2432. Due to technical issues, please allow additional time if you're using electronic means. Offerors must ensure that their company is registered with the Central Contractor Registration (CCR). For information refer to http://www.bpn.gov/. APPLICABLE FAR CLAUSES: (1) FAR 52.212-1 (Instructions to Offerors - Commercial Items) (JUN 2008): (a) Re para (a): NAICS 519110 "News Syndicates"; size standard is $7 million. (b) Note that para (k) requires quoter to be registered with the Central Contractor Registration (CCR) database at time order is issued and throughout performance. Note that para (k) requires quoter to be registered with the Central Contractor Registration (CCR) database at time order is issued and throughout performance. (2) Offers/Quotes must include completed copy of provision at FAR 52.212-3 (Offeror Representations and Certifications - Commercial Items) (OCT 2010) or indication that reps and certs are in ORCA. (3) FAR 52.212-4 (Contract Terms and Conditions - Commercial Items) (JUN 2010) (4) Other Clauses, Terms & Conditions: 52.212-5: Contract Terms and Conditions Required to Implement Statutes or Executive Order - Commercial Items (Jul 2010) (Deviation) 52.217-8: Option to Extend Services (November 1999) 52.217-9: Option to Extend the Term of the Contract (March 2000) 52.232-18: Availability of Funds (April 1984) 52.252-2: Clauses Incorporated by Reference (February 1998) 52.252-6: Authorized Deviations in Clauses (April 1984) 252.212-7001: Contract Terms and Conditions Required to Implement Statues or Executive Orders Applicable to Defense Acquisitions of Commercial Items (June 2010) (Deviation) 252.227-7021: Rights in Data - Existing Works (March 1979) UNDERSTANDING WIDE AREA WORKFLOW - READ THESE INSTRUCTIONS TO EXPEDITE ELECTRONIC PAYMENT (a) This contract action for commercial items of supply incorporates DFARS 252.232-7003, Electronic Submission of Payment Requests. For the Department of Defense, the MANDATORY method of electronic submission of payment requests is by Wide Area Workflow (WAWF.) This means that paper invoices are not permitted and will not be processed for payment. (b) Definitions Important to the WAWF Process Acceptor: The organization or person designated in block 15 of the SF 1449 (cover page of the purchase request) who accepts the products or services tendered. The acceptor has a unique DoDAAC (Department of Defense Activity Address Code) shown in the upper right had box of block 15 that must be used to notify the acceptor that an electronic invoice is pending. DoDAAC: As stated above, an acronym for Department of Defense Activity Address Code. This code unique to each organization in the Department of Defense. Knowledge of what DoDAAC codes must be input into WAWF electronic invoices is crucial to the payment process as it alerts the acceptor that an invoice is pending for acceptance and alerts the payment office that a completed action is ready to process for payment. Payment Office: The location of the Defense Finance and Accounting Service (DFAS) office shown in block 18a of the SF 1449 that will process your electronic invoices. The payment office also has a unique DoDAAC. (c) Options within WAWF include a "combo" for supply items, a 2-in-1 invoice for service contracts and a "stand-alone" invoice. It is recommended that the use of , stand-alone invoices be avoided. The matching of "stand-alone" invoices by DFAS offices requires invoices and receiving reports be separately or individually submitted by the vendor and the receiving activity and can routinely cause lengthy delays and possible rejection because they do not appear together and therefore must be individually matched and then verified. The use of the "combo" or "2-in-1" does not present this problem and avoids the attendant delays associated with matching. Detailed instructions on how to create an invoice, as well as other topical issues, can be found at the WAWF training website at http://www.wawftraining.com . (d) A key, important, and imperative step for vendors to take is to e-mail notification to the acceptor identified in the contract in block 15 by clicking on the "Send More E-Mail Notifications" link in WAWF upon submission of the electronic invoice instrument (combo or 2-in1). This step provides notice to the acceptor of your pending invoice Self registration for the use of WAWF can be accomplished at https://wawf.eb.mil/index.html . For assistance in registering contact: 1-866-618-5988 COMMERCIAL: 801-605-7095
[email protected] Helpful training on the use of WAWF for the submission of invoices is available on line at http://www.wawftraining.com. (e) Questions concerning payments: (1) DFAS Indianapolis at 1-888-332-7366. You will need to have the delivery/purchase/contract number ready when calling about payments. (2) Payment and receipt information can be accessed at the DFAS website https://myinvoice.csd.disa.mil/. You will need to have the delivery/purchase/contract number or invoice number to inquire about the payment. (End of Additional Instructions)