NOTICE OF PROPOSED CONTRACT ACTIONS24 August 2006 MIDEO SYSTEM COMPONENTS FA7000-06-T-0126 Department of the Air Force Contracting Flight/LGCB 8110 Industrial Dr, Ste 200 USAF Academy, CO 80840-2315 1. This notice will serve as notification of a solicitation for the following requirements: ITEM DESCRIPTION: Quantity Description 1 Ea Per Component Mideo System Components to include: QCAM 3.3 Camera, Part Number MS2-003-D33C; EZDOC Plus Case Image Management Software, Part Number MS9-002-EZDP; and .5X Lens for Stereoscope 200 MM Wd, Part Number MS5-001-819 Excluding Installation and training NAICS Code: 333315 2. This is a SOLE SOURCE acquisition to Mideo Systems Inc., a small business. The Mideo System Components as described above are being purchased to upgrade the existing Mideo system currently owned by the Department of Biology of the United States Air Force Academy. The components include: QCAM 3.3. Mega Pixel Digital Camera, 1 Each; EZ Doc Plus Case Image Management Software, 1 Each; and a .5X Lens for Stereoscope 200MM WD. This equipment is used by several instructors, and up to 500 cadets per semester for mission essential exercises done in Botany, Zoology as well as for other laboratory exercises which require the examination of specimens. Installation and training are not included in this requirement and should be purchased by other means [i.e., Government Purchase Card if under $2,500.00] The QCAM 3.3 Camera is interfaced to the existing Mideo System with software which is written and distributed exclusively by Mideo Systems Inc. No other vendor is permitted to sell this interfacing software. The exclusive manufacturer and distributor for these components is Mideo Systems Inc. In addition, the QCAM 3.3 Camera is integrated into the software and is controlled through it. The interface was written by Mideo Systems Inc. and is not provided by any other company. This software and camera are compatible with the USAF Academy Dept. of Biology?s existing Mideo System. In addition, because Mideo System Inc. is the sole manufacturer and distributor, software upgrades and support are provided. The upgraded Mideo System components consists of QCAM 3.3 Mega Pixel Digital Camera, Part Number MS2-003-D33C; EZDoc Plus Case Image Management Software, Part Number MS9-002-EZDP and .5X Lens for Stereoscope 200 MM Wd, Part Number MS5-001-819. Installation and training are not included on this purchase order. Based on the information contained herein, Mideo Systems Inc. is the only source capable of meeting the Government's requirement as the exclusive manufacturer and distributor of Mideo System and its components. This Notice of Proposed Contract Action is the only solicitation submitted for this requirement. No formal solicitation will be issued prior to award. All responsible sources may submit a response, which if timely received, will be considered by 10MSG/LGCB. It should be noted that faxed quotations will be accepted. The faxed quotation can be sent to (719)333-9103. Email quotations will also be accepted and can be emailed to
[email protected]. 3. Faxed or emailed quotations are to be received at the Contracting Office, 8110 Industrial Drive, Suite 200, USAF Academy CO 80840-2315, no later than 3 PM (MST) on 8 August 2006. 4. This procurement is for the acquisition of a commercial item using simplified procedures in accordance with FAR Parts 12 & 13. 5. The provisions at 52.212-2, Evaluation--Commercial Items apply to this acquisition. Added to 52.212-2 is the statement, "The government will award a purchase order resulting from this solicitation to only one source, Mideo Systems Inc?. The offer must conform to the solicitation and be the most advantageous to the government, price and other factors considered. However, all responsible small business sources may submit a proposal, which shall be considered by the agency. The following factors shall be considered: price and delivery. Please submit your quote on company letterhead with all pertinent point of contact information including CCR Cage Code, DUNS No., Tax Id No., and size/type of small business. In addition, your quote should provide unit price, total price, delivery date, and FOB Destination. If your company has a GSA contract, please provide the GSA Contract No. as well. Delivery requirement: FOB for this RFQ is Destination. Quotations received with FOB other than Destination will not be considered. Delivery/Ship To address: Transportation Officer ? FE7000 Transportation Officer 8110 Security, Door 11/12/13 USAF Academy CO 80840 FOB: Destination Delivery Date: 30-60 Days After Receipt of Order or Better Offeror must comply with all instructions contained in FAR 52.212-1, Instructions to Offerors--Commercial Items, and no addenda applies. The provisions at 52.212-2, Evaluation--Commercial Items apply to this acquisition. Offers shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications--Commercial Items, with its offer. The clause 52.212-4, Contract Terms and Conditions--Commercial Items, applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders--Commercial Items applies to this acquisition, no addenda applies. Additional FAR clauses cited in the clause applicable to this acquisition are: (b) 14, 15, 16, 17, 18, 19, 20, 25, 26, 30 and (c) 1, 2. In addition, the following FAR and DFAR clauses are hereby incorporated by reference: FAR 52.204-7 Central Contract Registration; FAR 52.225-13 Restrictions on Certain Foreign Purchase; FAR 52.232-1 Payment; FAR 52.242-15 Stop-Work Order; FAR 52.247-35 FOB Destination; FAR 52.252-2 Clauses Incorporated By Reference; DFARS 252.225-7014 ALT I Preference For Domestic Specialty Metals (Jun 2005) ? Alt I; and DFARS 252.225-7031 Secondary Arab Boycott of Israel. DFARS 252.212-7001, Contract terms and conditions required to implement status of Executive Orders applicable to Defense Acquisitions of Commercial Items, applies to this acquisition with the inclusion of the following: FAR 52.203-3 Gratuities; DFARS 252.225-7001 Buy American Act and Balance of Payments Program (Jun 2005) and DFARS 252.232-7003 Electronic Submission of Payment Requests in addition to DFARS: 252.204-7004, Required Central Contractor Registration. In addition, the following local clauses are hereby incorporated 5352.201-9101 Ombudsman (Aug 2005) and Addendum ? USAF Academy Invoicing Instruction (Revised 5/21/06). IAW with 5352.201-9101 Ombudsmen clause, if resolution cannot be made by the contracting officer, concerned parties may contact the USAF Academy Ombudsmen, Tara Petersen, 8110 Industrial Drive, Ste 103, USAFA CO 80840, Phone: 719-333-2074, FAX: 719-333-9018, and email
[email protected]. Additionally, online reps and certs are required through the www.bpn.orca.gov website. If you have not completed our online reps and certs (ORCA), you can do so via the CCR website www.bpn.ccr.gov. Lastly, a Buy American Act certificate will be required with your quote which you can complete online with your ORCA. The Buy American Act certificate must be signed and submitted for the line item CLIN 0001 and submitted with your complete quote. The full text of any provision can be accessed electronically at http://farsite.af.mil. Please refer any questions to Cherish Driver, Contract Specialist, at 719-333-3988 or Russ Jordan, Contracting Officer, at 719-333-6224. NOTICE OF PROPOSED CONTRACT ACTIONS 24 August 2006 MIDEO SYSTEM COMPONENTS FA7000-06-T-0126 Department of the Air Force Contracting Flight/LGCB 8110 Industrial Dr, Ste 200 USAF Academy, CO 80840-2315 1. This notice will serve as notification of a solicitation for the following requirements: ITEM DESCRIPTION: Quantity Description 1 Ea Per Component Mideo System Components to include: QCAM 3.3 Camera, Part Number MS2-003-D33C; EZDOC Plus Case Image Management Software, Part Number MS9-002-EZDP; and .5X Lens for Stereoscope 200 MM Wd, Part Number MS5-001-819 Excluding Installation and training - Sole Source Justification Attached NAICS Code: 333315 2. This is a SOLE SOURCE acquisition to Mideo Systems Inc., a small business. The Mideo System Components as described above are being purchased to upgrade the existing Mideo system currently owned by the Department of Biology of the United States Air Force Academy. The components include: QCAM 3.3. Mega Pixel Digital Camera, 1 Each; EZ Doc Plus Case Image Management Software, 1 Each; and a .5X Lens for Stereoscope 200MM WD. This equipment is used by several instructors, and up to 500 cadets per semester for mission essential exercises done in Botany, Zoology as well as for other laboratory exercises which require the examination of specimens. Installation and training are not included in this requirement and should be purchased by other means [i.e., Government Purchase Card if under $2,500.00] The QCAM 3.3 Camera is interfaced to the existing Mideo System with software which is written and distributed exclusively by Mideo Systems Inc. No other vendor is permitted to sell this interfacing software. The exclusive manufacturer and distributor for these components is Mideo Systems Inc. In addition, the QCAM 3.3 Camera is integrated into the software and is controlled through it. The interface was written by Mideo Systems Inc. and is not provided by any other company. This software and camera are compatible with the USAF Academy Dept. of Biology?s existing Mideo System. In addition, because Mideo System Inc. is the sole manufacturer and distributor, software upgrades and support are provided. The upgraded Mideo System components consists of QCAM 3.3 Mega Pixel Digital Camera, Part Number MS2-003-D33C; EZDoc Plus Case Image Management Software, Part Number MS9-002-EZDP and .5X Lens for Stereoscope 200 MM Wd, Part Number MS5-001-819. Installation and training are not included on this purchase order. Based on the information contained herein and the sole source justification attached, Mideo Systems Inc. is the only source capable of meeting the Government?s requirement as the exclusive manufacturer and distributor of Mideo System and its components. This Notice of Proposed Contract Action is the only solicitation submitted for this requirement. No formal solicitation will be issued prior to award. All responsible sources may submit a response, which if timely received, will be considered by 10MSG/LGCB. It should be noted that faxed quotations will be accepted. The faxed quotation can be sent to (719)333-9103. Email quotations will also be accepted and can be emailed to
[email protected]. 3. Faxed or emailed quotations are to be received at the Contracting Office, 8110 Industrial Drive, Suite 200, USAF Academy CO 80840-2315, no later than 3 PM (MST) on 8 August 2006. 4. This procurement is for the acquisition of a commercial item using simplified procedures in accordance with FAR Parts 12 & 13. 5. The provisions at 52.212-2, Evaluation--Commercial Items apply to this acquisition. Added to 52.212-2 is the statement, "The government will award a purchase order resulting from this solicitation to only one source, Mideo Systems Inc?. The offer must conform to the solicitation and be the most advantageous to the government, price and other factors considered. However, all responsible small business sources may submit a proposal, which shall be considered by the agency. The following factors shall be considered: price and delivery. Please submit your quote on company letterhead with all pertinent point of contact information including CCR Cage Code, DUNS No., Tax Id No., and size/type of small business. In addition, your quote should provide unit price, total price, delivery date, and FOB Destination. If your company has a GSA contract, please provide the GSA Contract No. as well. Delivery requirement: FOB for this RFQ is Destination. Quotations received with FOB other than Destination will not be considered. Delivery/Ship To address: Transportation Officer ? FE7000 Transportation Officer 8110 Security, Door 11/12/13 USAF Academy CO 80840 FOB: Destination Delivery Date: 30-60 Days After Receipt of Order or Better Offeror must comply with all instructions contained in FAR 52.212-1, Instructions to Offerors--Commercial Items, and no addenda applies. The provisions at 52.212-2, Evaluation--Commercial Items apply to this acquisition. Offers shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications--Commercial Items, with its offer. The clause 52.212-4, Contract Terms and Conditions--Commercial Items, applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders--Commercial Items applies to this acquisition, no addenda applies. Additional FAR clauses cited in the clause applicable to this acquisition are: (b) 14, 15, 16, 17, 18, 19, 20, 25, 26, 30 and (c) 1, 2. In addition, the following FAR and DFAR clauses are hereby incorporated by reference: FAR 52.204-7 Central Contract Registration; FAR 52.225-13 Restrictions on Certain Foreign Purchase; FAR 52.232-1 Payment; FAR 52.242-15 Stop-Work Order; FAR 52.247-35 FOB Destination; FAR 52.252-2 Clauses Incorporated By Reference; DFARS 252.225-7014 ALT I Preference For Domestic Specialty Metals (Jun 2005) ? Alt I; and DFARS 252.225-7031 Secondary Arab Boycott of Israel. DFARS 252.212-7001, Contract terms and conditions required to implement status of Executive Orders applicable to Defense Acquisitions of Commercial Items, applies to this acquisition with the inclusion of the following: FAR 52.203-3 Gratuities; DFARS 252.225-7001 Buy American Act and Balance of Payments Program (Jun 2005) and DFARS 252.232-7003 Electronic Submission of Payment Requests in addition to DFARS: 252.204-7004, Required Central Contractor Registration. In addition, the following local clauses are hereby incorporated 5352.201-9101 Ombudsman (Aug 2005) and Addendum ? USAF Academy Invoicing Instruction (Revised 5/21/06). IAW with 5352.201-9101 Ombudsmen clause, if resolution cannot be made by the contracting officer, concerned parties may contact the USAF Academy Ombudsmen, Tara Petersen, 8110 Industrial Drive, Ste 103, USAFA CO 80840, Phone: 719-333-2074, FAX: 719-333-9018, and email
[email protected]. Additionally, online reps and certs are required through the www.bpn.orca.gov website. If you have not completed our online reps and certs (ORCA), you can do so via the CCR website www.bpn.ccr.gov. Lastly, a Buy American Act certificate will be required with your quote which you can complete online with your ORCA. The Buy American Act certificate must be signed and submitted for the line item CLIN 0001 and submitted with your complete quote. The full text of any provision can be accessed electronically at http://farsite.af.mil. Please refer any questions to Cherish Driver, Contract Specialist, at 719-333-3988 or Russ Jordan, Contracting Officer, at 719-333-6224.