R --Preservation and Storage of Detroit Diesel Engines

NA This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. Solicitation No. DTRS57-03-Q-80040 is issued as a Request for Quotation (RFQ). This solicitation is being conducted under Simplified Acquisition Procedures (SAP), FAR Part 13.5. This solicitation document and incorporated provisions are those in effect through Federal Acquisition Circular 01-11. The NAICS Code is 488210 and the Small Business size standard is $6.0M. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Government intends to award a Firm Fixed-Price Purchase Order and to solicit and negotiate on a competitive basis for the preservation and storage of 15 Detroit Diesel engines. The Volpe National Transportation Systems Center (Volpe Center) has a requirement for the preservation of up to ten Detroit Diesel 8V92T marine engines, the engines are to be disassembled, preserved, packaged for long-term storage and de-preserved. All work on these engines will be performed as required by Detroit Diesel factory-trained service technicians, in a Detroit Diesel authorized facility, using only genuine Detroit Diesel parts. Each engine shall be evaluated in accordance with Detroit Diesel's most current specifications and standards, as well as in compliance with this document. Engines will then be stored at contractor facility on a monthly basis (for not more than 24 months), and at such time as determined by Volpe, shall be prepared for use (de-preserved). Contractor shall pick-up and return each engine. Work and storage of these units will require that contractor construct wooden stands for each engine. The Volpe Center is also directing the disassembly, preservation, packaging for long-term storage and de-preservation of five Detroit Diesel 53 Series, Model #5043-8301 winch engines. Winch engines will be picked up and returned to the Government by contractor. All work on these winches will be performed as required by Detroit Diesel factory-trained service technicians, in a Detroit Diesel authorized facility, using only genuine Detroit Diesel parts. Each engine shall be evaluated in accordance with Detroit Diesel's most current specificatio ns and standards, as well as in compliance with this document. The winches will then be stored at contractor facility on a monthly basis (for not more than 24 months), and at such time as determined by Volpe, shall be prepared for use (de-preserved). Each winch weighs 14,800 lbs and is 13’ x 7’-5” x 5’-6” in size. Engines will be under a one-year warranty for parts and services as of the date of return delivery to the Coast Guard Yard. Applicable Documents: None provided; however ATPD-2232 is publicly available and online at https://www-tdps.tacom.army.mil/PackagingHome.htm under Packaging Publications. Technical Requirements: 1. Propulsion Engine (8V92T) and Marine Gear (Model DD-5111V) Engines shall be preserved in accordance with manufacturer's recommendations (Warping Tug Technic al Manual section 15-3), herein paraphrased, ATPD-2232, type III preparation, method 20, and the most current Detroit Diesel manuals. In the case of conflicting information, the Detroit Diesel specifications take precedence for both types of engines. Drain engine cooling system, flush with clean soft water and refill including rust inhibitor conforming to applicable Detroit Diesel specification; Remove, inspect and recondition engine fuel injectors if necessary to ensure readiness for operation when engine is restored to service. Reinstall and time injectors and adjust exhaust valve clearance; Take sample of engine lubricating oil and have inspected by certified laboratory to determine any traces of anti-freeze or seawater. Drain engine crankcase, install new lubrication oil filter elem ents and refill to operating level with 30-weight preservative lubricating oil conforming to MIL-L-21260C grade 2 or applicable Detroit Diesel specification. Attach red warning tag to crankcase fill tube indicating that crankcase must be drained and filled with correct grade of operating oil prior to startup; Check air cleaner and service if necessary; Drain and clean fuel filter and strainer. Discard used elements and gaskets. Refill filter and strainer with clean DFM fuel and reinstall on engine; Operate engine long enough to circulate type P-10, grade 10 preservative oil through fuel system (in accordance with specification ATPD 2232 section 3.11.1.1.4.1.1b or applicable Detroit Diesel specification) and to reach sufficient cooling system temperature to open jacket water thermostats ; Air intake tubes between turbocharger and air cleaner shall be disconnected. Air intake tubes between turbocharger and intake manifold shall also be disconnected. One ounce of oil conforming to grade 1 of MIL-I-23310 shall be atomized sprayed into air tubes toward the turbocharger inlet and one ounce of oil sprayed into turbocharger outlet. In addition, two ounces shall be sprayed through air tubes toward air manifold; Drain engine cooling system after shutting down engine and reconnect when complete; Drain engine oil sump after shutting down engine and reinstall drain plug; Drain marine gear oil completely and refill with clean oil of recommended grade and viscosity. Remove and clean or replace the strainer and filter element; Remove raw water pump internals and store with module; E nsure exterior of engine is clean and free of dirt, grease and grit. Position all controls for minimum exposure. External shafts, flanges and seals should be coated with MIL-PRF-16173 grade 2 preservative. Painted surfaces should be protected with suitable liquid automobile body wax or similar rust preventative compound; Install plastic or cloth bag over turbo charger and breather element after sealing air inlet and outlet connections with tape conforming to type IV of ASTM D5486 or type II of MIL-T-22085; Remove alternator drive belts, label with engine serial number and store with engine; Disconnect engine exhaust and seal opening. Openings shall be sealed with plastic caps or similar plug conforming to MIL-C-5501 or with moisture proof tape conforming to type IV of ASTM D5486 or typ e II of MIL-T-22085; Seal all remaining engine openings including crankcase breathers, oil filler caps, valve cover breather tubes and oil level dipstick tubes with moisture proof tape conforming to type IV of ASTM D5486 or type II of MIL-T-22085; Coat governor actuator casing and linkage with type P-11 preservative and wrap with barrier material conforming to type 1, grade A, class 2 of MIL-B-121; Store engine and marine gear in a dry, climate controlled facility. Engines should be barred-over every 30 days. Provide red tags clearly indicating that engine must be restored before it is ready for service. 2. Deck Winches (Model #5043-8301)-Drain engine cooling system, flush with clean soft water and refill including rust inhibitor conforming to applicable DDC Spec; Remove, inspect and r econdition engine fuel injectors if necessary to ensure readiness for operation when engine is restored to service. Reinstall and time injectors and adjust exhaust valve clearance; Take sample of existing engine oil and have inspected by a certified laboratory. Drain engine crankcase, install new lubrication oil filter elements and refill with 30-weight preservative lubricating oil conforming to MIL-L-21260C Grade 2. Attach red warning tag to crankcase fill tube indicating that crankcase must be drained and filled with correct grade of operating oil prior to startup; Check air cleaner and service if necessary; Drain and clean fuel filter and strainer. Discard used elements and gaskets. Refill filter and strainer with clean DFM fuel and reinstall on engine; Operate engine long enough t o circulate type P-10, Grade 10 preservative oil through fuel system (IAW specification ATPD 2232 section 3.11.1.1.4.1.1b) and cooling system temperature to open thermostat; Drain engine cooling system after engine has been shut down and reconnect when complete; Drain engine oil sump after engine has been shut down and reinstall drain plug; Add pure, waterless isopropyl alcohol to the fuel tank at a ratio of .010% by volume of fuel remaining; Install plastic or cloth bag over air filter after sealing air inlet connections with tape conforming to type IV of ASTM D5486 or type II of MIL-T-22085; Seal engine exhaust. Openings shall be sealed with plastic caps or similar plug conforming to MIL-C-5501 or with moisture proof tape conforming to type IV of ASTM D5486 or type II of MIL-T-22085; S eal all remaining engine openings including crankcase breathers, oil filler caps, valve cover breather tubes and oil level dipstick tubes with moisture proof tape conforming to type IV of ASTM D5486 or type II of MIL-T-22085; Drain hydraulic system and install new oil in accord with manufacturers specifications. Clean or replace filter and strainer elements; Ensure exterior of engine is clean and coat all exposed unpainted surfaces with preservative grease. Position all controls for minimum exposure and coat with grease. External shafts, flanges and seals should also be coated with grease. Painted surfaces should be protected with a suitable liquid automobile body wax or similar rust preventative compound; Install the canvas cover securely and store winch on Dunnage in a warm and dry f acility. The contractor will be responsible for transporting marine engines and winches from the U.S. Coast Guard Yard in Baltimore, MD to their own facility for preservation and for their return. At such time that Volpe notifies contractor that marine engines will be needed, contractor will prepare engines for start-up, bench test each, and deliver to the U.S. Coast Guard Yard in Baltimore, MD. Delivery is expected at Coast Guard Yard within two weeks of said notice. Engines will be under a one year warranty for parts and services as of the date of return delivery to the US Coast Guard Yard, 2401 Hawkins Point Road, Baltimore, MD, Attn: Jim Schriefer. After award of contract, all fifteen engines shall be picked up from U.S. Coast Guard Yard and completely preserved for storage within two weeks time frame. This includes acquisition of all parts and materials. Proposals shall include pricing for the following items in a written quotation: CLIN 0001 – Preservation (including engine stands) 15 EA _________, Total of item no. 0001__________; CLIN 0002 - Storage of Detroit Diesel Engines, 360 Mo. __________ Total of item no.0002___________. Solicitation provision FAR 52.212-1, Instruction of Offerors-Commercial Items (OCT 2000) is hereby incorporated by reference; the offer must include a copy of the standard commercial warranty per FAR Clause 52.212-1(b)(5), Terms of any Express Warranty. FAR 52.212-2, Evaluation-Commercial Items: 1. Price; 2. Delivery. The evaluation factors are of equal value; award will be made based upon the best value to the Government. The Gover nment will make one award resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factor(s) considered. All Offerors must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (MAY 2002) must be submitted with the offer. FAR Clause 52.212-4, Contract Terms and Conditions – Commercial Items, is hereby incorporated by reference. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (MAY 2002), is hereby incorporated by reference, additional clauses cited in 52.212-5 that apply to this acquisition are: 1, 5, 6, 7, 9, 11, 12, 13, 14, 16, 22, 23. This notice o f intent is a request for competitive proposals. Offer is due to the U.S. Department of Transportation, Volpe National Transportation Systems Center, Attn: Karen Marino, DTS-852, 55 Broadway, Building 4, Room 243, Kendall Square, Cambridge, MA 02142 no later than 2:00 P.M. EST on January 21, 2003. The following notice is provided for informational purposes for Minority, Women-Owned and Disadvantaged Business Enterprises. The Department of Transportation (DOT), Short-Term Lending Program (STLP) offers working capital financing in the form of lines of credit to finance accounts receivable for transportation related contracts. Maximum line of credit is $500,000 with interest at the prime rate. For further information, call (800)532-1169. Internet address: http://osdbuweb.dot.gov. For informa tion concerning the acquisition, contact the contracting official above.