This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Reference number 153983 is issued as a Request for Quote (RFQ) through Federal Acquisition Circular 05-21. The NAICS code is 532299 Tent Rental and the small business size standard is $6.5 million. All responsible sources may submit a quote which shall be considered. Award will be made on an all or none basis. The Government will award a Blanket Purchase Agreement. The Government will not be responsible for any costs accrued or incurred in response to this solicitation. Overview of Requirement : The United States Secret Service (USSS) has a requirement to establish a BPA for tent rental in the St. Paul, Minnesota area. All interested parties must respond to this combined synopsis/solicitation to Siobhan Mullen at
[email protected] by June 6, 2008, 12:00pm EST, to be considered for award.. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Project Description: Tent rental, with installation and removal Vendor shall provide all the necessary labor, supplies, and equipment to provide for the delivery, set-up and removal of the tents for use during the RNC in locations, to be determined, around the Excel Center or around the Airport between August 15, 2008 and September 5, 2008. (dates are approximate and are subject to change) A plan indicating placement of the tents will be issued to the vendor awarded the project and a "walkthrough" will be needed by the vendor awarded to establish placement. Installation: Tents must be delivered and set up by the vendor at the Secret Service designated location with a possible start date of Monday, August 15, 2008. Installation of the tents will be coordinated through a designated United States Secret Service POC. The vendor will deliver the tents to the site and install the tents at the USSS designated locations. When possible, the tents will be "staked" into the ground and the vendor should be able to repair or "fill" any of the holes made by the staking into the asphalt. It is understood that on harder surfaces such as concrete, a block weight systems will be used to hold the tents in place. Truck drivers, back up drivers, laborers will be the responsibility of the vendor to allow for all possible contingencies. Removal: tents must be removed by the vendor from all locations on Friday, September 5, 2008. (Again dates are approximate and are subject to change.) Removal of the tents will be coordinated through the designated United States Secret Service POC Part A. Pricing - the offeror shall provide a total price for each line item: •1. Purpose: The Secret Service is in need of tents at various locations during the period of August 15, 2008 through September 5, 2008 in support of the Republican National Convention in St. Paul, MN. ( Dates are approximate and subject to change ) •1.1. 5 - 15' X 20' X 8' high (approx) with sides (roll up sides) lighting, and carpeting. •1.2. 1 - 30' X 20' X 8' high (approx) with sides (roll-up sides) lighting, and carpeting. •1.3. 1 - 30' X 40' X 8' high (approx) with sides (roll-up sides) lighting, and carpeting. •1.4. 1 - 45' X 40' X 8' high (approx) with sides (roll-up sides) lighting, and carpeting. •1.5. 1 - 80' X 40' X 8' high (approx) with sides (roll-up sides) lighting, and carpeting. •1.6. 2 - 20' X 40' X 15' high (approx) with sides (roll-up sides) lighting, and carpeting. •1.7. 4 - 10' X 10' with no sides Carpeting, should be size of each tent, indoor/outdoor, and will ultimately be discarded. Tents will be set-up on asphalt or concrete so may not be able to be staked. Locations, to be determined, will be around the Excel Center or around the Airport. Part B Contractor Information : 1) Provide the name, title, telephone number, fax number, and email address of the point of contact. 2) Provide the nine-digit DUNS and the nine-digit TIN. DUNS is used to verify that the vendor is in CCR and a small business for the NAICS specified. The Taxpayer Identification Number is necessary for electronic payment. By submitting a proposal, the Offeror acknowledges the Government requirement to be in the Central Contractor Registration (CCR) database prior to award of any contract. Information about CCR may be found at www.ccr.gov. 3) If you have not completed the annual representations and certifications electronically at http://orca.bpn.gov, please fill in the representations and certifications in the Solicitation. If you use ORCA, then do not fill out and sign those pages. 4) Names of staff, including statements that they are likely to be approved for access (U.S. citizenship, no felony record, etc.) 5) Provide three references for similar services for a similar entity within the past five years, government preferred: organization, point of contact name, phone number, email address, and contract value. Submit proposal Parts A and B to Siobhan Mullen via email only by 12:00pm EST, June 6, 2008. The entire email must not be greater than 3 MB; if the proposal is above that limit, please send multiple emails. Faxed proposals will be accepted to 202/406-6801. Submitting by postal mail or hand delivery will not be accepted. Please put "153983, Tent Rental" in the subject line. If you do not receive an email confirmation of receipt of your proposal, then your proposal has not been received. Late proposals will not be accepted. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ "This document contains information, recommendations or conclusions of the U.S. Secret Service. This document contains intelligence information, security procedures, or specialized details of security arrangements or investigations of the U.S. Secret Service. This document is the property of the U.S. Secret Service, is loaned to your agency, and is not to be disclosed outside your agency without first contacting the U.S. Secret Service." ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ The following DHS Provisions are applicable: 3052.209-70 Prohibition on Contracts with Corporate Expatriates 3052.204-90 Unauthorized Use of Name 3052.204-71 Contractor Employee Access The following FAR provisions and clauses apply to this acquisition: FAR 52.212-1 Instructions to Offerors--Commercial Items FAR 52.212-2 Evaluation--Commercial Items. Award will be based on: 1) price; and 2) the technical capability of the services offered to meet the requirements of the Statement of Work FAR 52.212-3 Offerors Representations and Certifications--Commercial Items FAR 52-212-4 Contract Terms and Conditions--Commercial Items FAR 52-212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (Applicable Clauses are as follows) FAR 52.233-3, Protest After Award FAR 52.233-4, Applicable Law for Breach of Contract Claim FAR 52.203-6, Restrictions on Subcontractor Sales to the Government FAR 52.222-3, Convict Labor FAR 52.222-21, Prohibition of Segregated Facilities FAR 52.222-26, Equal Opportunity FAR 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans FAR 52.222-36, Affirmative Action for Workers with Disabilities FAR 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans FAR 52.225-13, Restrictions on Certain Foreign Purchases FAR 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration FAR 52.222-41, Service Contract Act of 1965, as Amended (JUL 2005) **These DHS and FAR Provisions and Clauses may be accessed via: http://www.arnet.gov/far/, www.dhs.gov. Requests for copies of FAR Provisions or Clauses will not be accepted. Submit email request for DHS Provisions.