General Information Short Title: Service contract for maintenance and calibration of Rees Monitoring System Document Type: Notice of Intent Solicitation Number: 75N91021R00044 Posted Date: 5/26/2021 Response Date: 6/1/2021 Classification Code: J066 – Maint/repair/rebuild of Equipment – Instrument and Laboratory Equipment NAICS Code: 811219 – Other Electronic and Precision Equipment Repair and Maintenance Contracting Office Address Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, 9609 Medical Center Drive, Room 1E232 Bethesda, MD 20892, UNITED STATES BACKGROUND Research conducted at the National Cancer Institute (NCI) generates samples that require storage at specific temperatures in various freezers, incubators and cold rooms in multiple locations. A Rees Monitoring System continuously observes the temperature of equipment and alerts researchers when a piece of this set of equipment fails thus, giving the researcher enough time to recover valuable material. Maintenance and calibration of this set equipment is necessary to protect NCI’s investment in research. There are approximately 686 pieces of equipment existing in Buildings 10, 37, 41 and 50 that are monitored by the Rees monitoring system. OBJECTIVE To maintain and calibrate the Rees monitoring system for NCI’s existing equipment. SCOPE The Contractor shall provide all labor, material, supplies and equipment for the preventive maintenance and emergency service on Rees Scientific Monitoring System in Buildings 10, 37, 41 and 50. All maintenance service shall be performed in accordance with the manufacturer’s standard commercial maintenance practices. CONTRACT REQUIREMENTS The Contractor shall provide all labor, material, supplies and equipment for the preventive maintenance and emergency service on Rees Scientific Monitoring System. This includes lithium batteries for transmitters, and Z3 nodes. Upon receipt of notice that any part of the equipment is malfunctioning, the contractor shall provide a qualified, factory-trained service representative within (48 hours from time of reporting to Rees Technical Service Representative) to inspect the equipment and perform all repairs and adjustments necessary to restore the equipment to normal and efficient operating condition. In Base Year and Option Year 3 each of the 686 transmitters (605 V2 transmitters and 81 Z3 transmitters) will be calibrated and batteries will be replaced. The calibration entails extensive testing to ensure that each probe detects temperature changes within a specified temperature range. At the same time batteries will be replaced at each of these 686 pieces of monitored equipment. In Option Years 1, 2, and 4 batteries will be changed in each of the 686 transmitters attached to NCI/CCR research equipment. TYPE OF ORDER This will be issued as a Severable Firm Fixed Price Purchase Order. The services acquired under this contract are severable services. Funds are only available for use for the contract line item number (CLIN) to which they are obligated. Unused funds from one CLIN or option period may not rollover for use in other periods or CLINs. PERIOD OF PERFORMANCE The period of performance shall be for a 12-month base period with four (4) 12-month option periods. Base Period: June 1, 2021 – May 31, 2022 Option Period One: June 1, 2022 – May 31, 2023 Option Period Two: June 1, 2023 – May 31, 2024 Option Period Three: June 1, 2024 – May 31, 2025 Option Period Four: June 1, 2025 – May 31, 2026 Rees Scientific manufactured the monitoring system hardware and the associated proprietary software, which the company installed in the NIH Clinical Center in 2004. Rees engineers have maintained the system for twelve years including software and hardware upgrades. Compatibility of adding monitors to the current Rees Monitoring System and continuity of the System is critical. No other company would be able to integrate their version of a monitoring system into the much larger current system and service and upgrade it as needed to maintain compatibility with the Rees Monitoring System. The system is complex. It includes 1) one or more sensors in each piece of monitored equipment, 2) wireless and hardwired connections to a computer-centered, real-time and historic database and alarm system, and 3) mechanisms for contacting, alerting, and responding to designated individuals by a combination of phone, e-mail, paging, and the internet, when equipment goes into an alarm state. Also, the system and equipment is proprietary only Rees Scientific can conduct maintenance and validation services. NCI is not aware of a company, other than Rees Scientific, that has the knowledge and skills needed to maintain, service, and upgrade the current system, which includes proprietary components. Rees Scientific is the only manufacturer of the Rees Enterprise monitoring system hardware and software used in the CCR/NCI. Description The U.S. Department of Health and Human Services (DHHS), National Institutes of Health (NIH), National Cancer Institute (NCI), Center for Cancer Research (CCR intends to procure services on a sole source basis from Rees Scientific. This procurement is being conducted using commercial item procedures pursuant to FAR Part 12 and FAR Part 13, specifically FAR Subpart13.106-1(b)(1)(i) allowing the Contracting Officer (CO) to solicit from one source. Only one award will be made as a result of this solicitation. This will be awarded as a Severable firm fixed price type contract with four option periods. It has been determined there are no opportunities to acquire green products or services for this procurement. This notice is not a request for competitive quotation. However, if any interested party, especially small businesses, believes it can meet the above requirement, it may submit a capability statement, proposal, or quotation, which shall be considered by the agency. The statement of capabilities and any other information furnished must be in writing and must contain material in sufficient detail to allow NCI to determine if the party can perform the requirement. Responses must be received in the contracting office by 12:00 PM EST, on June 1, 2021 . All responses and questions must be emailed to David Romley, Contract Specialist via electronic mail at
[email protected]. A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. No collect calls will be accepted. In order to receive an award, contractors must be registered and have valid certification in the System for Award Management (SAM) through sam.gov. Reference: 75N91021R00044 on all correspondence.