This is a combined synopsis/solicitation for the Sole Source of a commercial item prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Defense Media Activity is issuing this combined synopsis/solicitation, reference number HQ002812346602, as a Request for Quote (RFQ) using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 811212, "Computer and Office Machine Repair and Maintenance", with a small business standard of $25 million. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-53 effective 04AUG2011. The Government intends to award a Firm Fixed-Price Commercial Purchase Order as a Sole Source Procurement to contractor Seachange International Inc (Acton, Massachusetts, USA) in accordance with 10 U.S.C. 2304(c)(1) & FAR Part 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. The Justification for Other than Full and Open Competition is attached. DESCRIPTION: CLIN 0001: Non-personal; Seachange Broadcast Mediacluster support; 24/7/365 Telephone Technical Support; Advanced Hardware Support; Software Maintenance Releases; Includes Service Packs and Hot Fixes. Location: AFN Europe, Unit 29405, APO AE 09058. MANUFACTURER: SEACHANGE INTERNATIONAL PART NUMBER: SV-00236-P08. LICENSE PERIOD - September 18, 2011 through September 17, 2012. QUAN UNIT UNIT PRICE EXTENDED PRICE 1 EA $______________ $________________ CLIN 0002: Non-personal; Seachange Broadcast Mediacluster support; 24/7/365 Telephone Technical Support; Advanced Hardware Support; Software Maintenance Releases; Includes Service Packs and Hot Fixes. Location: DMA Vicenza, AFN South, Unit 31401, Box 17, APO AE 09630. MANUFACTURER: SEACHANGE INTERNATIONAL PART NUMBER: SV-00236-P08. LICENSE PERIOD - September 18, 2011 through September 17, 2012. QUAN UNIT UNIT PRICE EXTENDED PRICE 1 EA $_____________ $________________ CLIN 0003: Non-personal; Seachange Broadcast Mediacluster support; 24/7/365 Telephone Technical Support; Advanced Hardware Support; Software Maintenance Releases; Includes Service Packs and Hot Fixes. Location: DMA Riverside, 23755 "Z" Street, Riverside, California, 92518. MANUFACTURER: SEACHANGE INTERNATIONAL PART NUMBER: SV-00236-P08. LICENSE PERIOD - September 18, 2011 through September 17, 2012. QUAN UNIT UNIT PRICE EXTENDED PRICE 1 EA $____________ $_________________ TOTAL OFFER/QUOTE: $_____________________ Responses must be received no later than September 13, 2011; 2:00 PM (Pacific Daylight Time). Forward responses by e-mail to
[email protected] or fax to 951 413-2432. Due to technical issues, please allow additional time if you're using electronic means. Offerors must ensure that their company is registered with the Central Contractor Registration (CCR). For information refer to http://www.bpn.gov/. APPLICABLE FAR CLAUSES: (1) FAR 52.212-1 (Instructions to Offerors - Commercial Items) (JUN 2008): (a) Re para (a): NAICS 811212 "Computer and Office Machine Repair and Maintenance"; size standard is $25 million. (b) Note that para (k) requires quoter to be registered with the Central Contractor Registration (CCR) database at time order is issued and throughout performance. Note that para (k) requires quoter to be registered with the Central Contractor Registration (CCR) database at time order is issued and throughout performance. (2) Offers/Quotes must include completed copy of provision at FAR 52.212-3 (Offeror Representations and Certifications - Commercial Items) (OCT 2010) or indication that reps and certs are in ORCA. (3) FAR 52.212-4 (Contract Terms and Conditions - Commercial Items) (JUN 2010) (4) Other Clauses, Terms & Conditions: 52.212-5: CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (JUL 2010) (DEVIATION) 52.252-2: CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 52.252-6: AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984) 252.212-7001: CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (JUN 2010) (DEVIATION) INVOICING INSTRUCTIONS - MANDATORY: In accordance with DFARS clause 252.232-7003, invoices under this contract/order are to be submitted electronically. This office, and the Department of Defense, has determined that Wide Area WorkFlow (WAWF) at https://wawf.eb.mil is the preferred electronic method to be used. However, if your available computer hardware or computer configuration is incompatible with WAWF, the Web Invoicing System (WinS) at https://ecweb.dfas.mil may be used or any other mutually agreed to electronic method may be used in accordance with paragraph (c) of the clause. Vendors must register in the WAWF system at https://wawf.eb.mil. If you have questions during the registration process, you can call the WAWF help desk at (866) 618-5988. The WAWF system provides for submission of invoices in several different forms. It is recommended that an "Invoice and Receiving Report (Combo)" be used when the contract/order is for supplies and an "Invoice as 2-in-1 (Services Only)" be used when the contract/order is for services. Using these types of WAWF documents automatically generates an e-mail notification to the receiver that their acceptance is required for the document to be processed for payment. Due to the fact that our office processes contracts/orders for various receivers from other agencies, we cannot at this time guarantee that the Deliver To code in block 15 of the Standard Form 1449 is registered and active in WAWF. If the code is not active in the WAWF system, you will be unable to use either the "Invoice and Receiving Report (Combo)" or the "Invoice as 2-in-1 (Services Only)" option in WAWF. In this case, you will need to enter your invoice using the "Invoice" option. This will generate a stand-alone invoice not associated with a receiving report. The receiving office will then be required to separately submit their receiving report to the Defense Finance and Accounting Service for processing. Use of the WAWF electronic invoicing system can decrease the time required to process an invoice. It also allows for tracking invoices and acceptance on-line without further correspondence.