COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C25721Q0268 Posted Date: December 28,2020 Original Response Date: December 31, 2020 Product or Service Code: 6515 Set Aside (SDVOSB/VOSB): Service-Disabled Veteran Owned Small Business NAICS Code: 339112 Contracting Office Address Network Contracting Office 17 5441 Babcock Rd. STE 302 San Antonio, TX 78240 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-02-11-23-2020. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1,000 Employees. The Olin E. Teague Veterans Medical Center located at 1901 Veteran s Memorial Dr., Temple TX 76504 is seeking to purchase a Workmate (Claris) Unity Module. All interested companies shall provide quotations for the following: Supplies ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 EA $0.00 $0.00 WORK MATE UNITY MODULE LOCAL STOCK NUMBER: H700144-SITE 0002 1.00 EA $0.00 $0.00 WORKMATE IMAGE SYNC LOCAL STOCK NUMBER: H700116 0003 1.00 EA $0.00 $0.00 WORKMATE UNITY MODULE2 LOCAL STOCK NUMBER: H700147 0004 1.00 EA $0.00 $0.00 ASSURANCE PREMIUM SERVICE PLAN LOCAL STOCK NUMBER: 14337291 GRAND TOTAL $0.00 Delivery shall be provided 30 180 days ARO FOB Destination. The contractor shall deliver line item(s) to the following address. Central Texas Veterans Healthcare System Olin E. Teague Veterans Medical Center 1901 Veterans Memorial Dr. Temple, TX 76504 Award shall be made to the offeror whose quotation is the lowest price technically acceptable. The government will evaluate information based on the following evaluation criteria: Price, delivery, and technical acceptability. Price This is the total amount of the offeror s quotation to include all items listed on the schedule of supplies and any charges for shipping/handling (starting page 1 of this RFQ). Delivery This is the offeror s ability to deliver the equipment within 30 90 days ARO. Technical acceptability This is the offeror s ability to provide equipment in accordance with the following Statement of Work. Statement of Work STATEMENT OF WORK Cardiology Cath Lab WorkMate Claris Recording System Introduction/Background The Central Texas Veterans Health Care System (CTVHCS) requires acquisition of one (1) WorkMate Claris Recording System including (1) one EP- Workmate System, (1) one WorkMate ImageSync, (1) one WorkMate Unity Review Module, (1) one WorkMate Unity HL-7 Module, all components for installation and set-up, and (1) one-year service plan for EP-WorkMate System, for the Cardiac Cath Lab Section of Medical Service located at 1901 S. Veterans Memorial Drive, Temple, Texas 76504. Objectives To enable clinical diagnosis with amplified confidence. Provide fast post-pacing recovery, high sample rate, low baseline noise, low distal ablation noise. Enable fast and accurate diagnosis through provision of high-resolution electrogram displays. Provide real-time screen with at least 90% of viewing area dedicated to high resolution electrograms. Decrease electrical noise from equipment through fiber-optic connections. Improve clinical proficiency through simplified user interface and hardware design enhancements. Increase efficiency through ergonomic designed equipment. Obtain stimulator capable of functioning as a standalone system or as a fully integrated component of the system. Scope of Work The vendor will deliver and install (1) WorkMate Claris Recording System which includes (1) one EP- Workmate System, (1) one WorkMate ImageSync, (1) one WorkMate Unity Review Module, (1) one WorkMate Unity HL-7 Module, all components for installation and set-up, and (1) one year service plan for EP-WorkMate System, to the Cardiology Cath Lab Section of Medical Service located at 1901 S. Veterans Memorial Drive, Temple, Texas 76504. Line Item Item Number Description Qty Unit 0001 14337291 WorkMate Claris Recording System W/ Premium Assurance service Plan 1 each 0002 H700116 WorkMate ImageSync, 1 each 0003 H700146 WorkMate Unity Review Module 1 each 0004 H700147 WorkMate Unity HL-7 Module 1 each 0006 Installation 1 0007 Training 1 Security C&A requirements do not apply and a security Accreditation Package is not required. GENERAL Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. The Certification requirements do not apply and a security accreditation package is not required. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS A contractor/subcontractor shall request logical (technical) or physical access to VA information for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. VA INFORMATION CUSTODIAL LANGUAGE a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA s information is returned to the VA or destroyed in accordance with VA s sanitization requirements. VA reserves the right to conduct on site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements. c. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract. d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract. e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed. f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated. i. The contractor/subcontractor s firewall and Web services security controls, if applicable, shall meet or exceed VA s minimum requirements. VA Configuration Guidelines are available upon request. SURRENDER OF HDD AND MEDIA SANITIZATION PROCEDURES Contractor will be required to remove HDD for disposal by approved Central Texas Veterans Health Care System methods. SECURITY INCIDENT INVESTIGATION a. The term security incident means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COTR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access. b. To the extent known by the contractor/subcontractor, the contractor/subcontractor s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant. LIQUIDATED DAMAGES FOR DATA BREACH a. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. However, it is the policy of VA to forgo collection of liquidated damages in the event the contractor provides payment of actual damages in an amount determined to be adequate by the agency. b. The contractor/subcontractor shall provide notice to VA of a security incident as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination. c. Each risk analysis shall address all relevant information concerning the data breach, including the following: (1) Nature of the event (loss, theft, unauthorized access); (2) Description of the event, including: (a) date of occurrence; (b) data elements involved, including any PII, such as full name, social security number,date of birth, home address, account number, disability code; (3) Number of individuals affected or potentially affected; (4) Names of individuals or groups affected or potentially affected; (5) Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text; (6) Amount of time the data has been out of VA control; (7) The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons); (8) Known misuses of data containing sensitive personal information, if any; (9) Assessment of the potential harm to the affected individuals; (10) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and (11) Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised. d. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following: (1) Notification; (2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports; (3) Data breach analysis; (4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution; (5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and (6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs. Technical Specifications Technical Specifications 4.4 lbs. (2.0 kg) and 7.5" x 6" x 10" (19 cm x 15 cm x 25 cm) CPU Intel iCore3 Memory 4 GB Video card 1280x1024 Hard Drive 1 TB or above Optical drive DVD/Blu-ray Reader Ethernet ports 1 GB LAN Network card (can be on-board) Minimum Hardware Requirements Server (Xper IM data center and Xper Connect) Minimum Hardware Requirements - Server(Xper IM data center and Xper Connect) CPU Intel Xeon dual core Memory 8 GB Video card 1280x1024 Hard drive 1 TB or above (should be in at least Raid 1 mirrored) Optical Drive DVD/Blu-ray Reader Ethernet Ports 100 MB LAN Network card (can be on-board) Recommended Hardware Requirements - Server(Xper IM data center and Xper Connect) Recommended Hardware Requirements - Server(Xper IM data center and Xper Connect) CPU Intel Xeon 4 cores or above Memory 16 GB Hard Drive 2 TB NAS compatible drive in Raid 10 array (4 drives) Optical drive DVD/Blu-ray Writer Ethernet Ports 1 GB LAN Network card (can be on-board) Recommended Hardware Requirements - Client Workstation Recommended Hardware Requirements - Client Workstation CPU Intel iCore7 + Memory 16 GbB + Video card 1280x1024 Video card Full-HD resolution Hard Drive 512 GB SSD or above Optical drive DVD/Blu-ray Reader Ethernet ports 1 GB LAN Network card (can be on-board) Supported software - Client Workstation Supported software - Client Workstation OS Microsoft Windows 10 Microsoft Windows 7 Pro Database Software Microsoft SQL Server 2016 Express Edition Microsoft SQL Server 2014 Express Edition Microsoft SQL Server 2012 Express Edition Microsoft SQL Server 2008 R2 Express Edition Minimum Hardware Requirements - Server Minimum Hardware Requirements - Server CPU Intel Xeon Quad core Memory 12 GB Hard Drive 1 TB or above (Raid 1 mirrored) Ethernet ports 1 Gb LAN Network card (can be on-board) Recommended Hardware Requirements - Server Recommended Hardware Requirements - Server CPU 2X Intel Xeon Quad core or above Memory 32 Gb + Supported software - Server Supported software - Server OS Microsoft Windows Server 2016 Microsoft Windows Server 2012 Database Software Microsoft SQL Server 2016 Microsoft SQL Server 2014 Microsoft SQL Server 2012 **Each interface implementation requires individual operability testing. Interface installation is handled on a customer-by-customer basis. *Data is transferred via the standard HL7 discrete clinical data interface, so every registry vendor can integrate to it. Additional compatibility tests are underway with the top registry vendors Cedaron and Lumedx. Brand Name Only CTVHCS is requesting brand name only Workmate (Claris) Unity Module manufactured by Abbott Laboratories. Brand Name Only request applies to all line items listed in this combined synopsis. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items FAR 52.212-3, Offerors Representations and Certifications Commercial Items FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ (End of Provision) FAR Number Title Date 52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING AUG 2020 52.214-21 DESCRIPTIVE LITERATURE APR 2002 (End of Addendum to 52.212-1) FAR 52.212-2 EVALUATION COMMERCIAL ITEMS (OCT 2014) FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS (OCT 2020) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) (a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference. [X] 852.203 70, Commercial Advertising. [] 852.209 70, Organizational Conflicts of Interest. [] 852.211 70, Equipment Operation and Maintenance Manuals. [] 852.214 71, Restrictions on Alternate Item(s). [] 852.214 72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214 73, Alternate Packaging and Packing. [] 852.214 74, Marking of Bid Samples. [] 852.215 70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors. [] 852.215 71, Evaluation Factor Commitments. [] 852.216 71, Economic Price Adjustment of Contract Price(s) Based on a Price Index. [] 852.216 72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index. [] 852.216 73, Economic Price Adjustment State Nursing Home Care for Veterans. [] 852.216 74, Economic Price Adjustment Medicaid Labor Rates. [] 852.216 75, Economic Price Adjustment Fuel Surcharge. [] 852.219 9, VA Small Business Subcontracting Plan Minimum Requirements. [X] 852.219 10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. [] 852.219 11, VA Notice of Total Veteran-Owned Small Business Set-Aside. [] 852.222 70, Contract Work Hours and Safety Standards Nursing Home Care for Veterans. [] 852.228 70, Bond Premium Adjustment. [] 852.228 71, Indemnification and Insurance. [] 852.228 72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds. [X] 852.232 72, Electronic Submission of Payment Requests. [] 852.233 70, Protest Content/Alternative Dispute Resolution. [] 852.233 71, Alternate Protest Procedure. [] 852.237 70, Indemnification and Medical Liability Insurance. [X] 852.246 71, Rejected Goods. [] 852.246 72, Frozen Processed Foods. [] 852.246 73, Noncompliance with Packaging, Packing, and/or Marking Requirements. [] 852.270 1, Representatives of Contracting Officers. [] 852.271 72, Time Spent by Counselee in Counseling Process. [] 852.271 73, Use and Publication of Counseling Results. [] 852.271 74, Inspection. [] 852.271 75, Extension of Contract Period. [] 852.273 70, Late Offers. [] 852.273 71, Alternative Negotiation Techniques. [] 852.273 72, Alternative Evaluation. [] 852.273 73, Evaluation Health-Care Resources. [] 852.273 74, Award without Exchanges. (b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause: [] 852.237 74, Nondiscrimination in Service Delivery. (End of Clause) 52.217-6 OPTION FOR INCREASED QUANTITY (MAR 1989) 52.219-27 NOTICE OF SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS SET-ASIDE VAAR 852.236-90 RESTRICTION ON SUBMISSION AND USE OF EQUAL PRODUCTS (APR 2019) This clause applies to the following items: LINE ITEM 0001 LINE ITEM 0002 LINE ITEM 0003 LINE ITEM 0004 (B) Notwithstanding the Material and Workmanship clause of this contract, FAR 52.236-5(a), nor any other clause or provision, only brand name products for the items listed above will be authorized for use on this contract. (End of Clause) VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE (JUL 2018) VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ (End of Clause) FAR Number Title Date 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS DEC 2013 852.212-71 GRAY MARKET ITEMS APR 2020 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER OCT 2020 (End of Addendum to 52.212-4) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERCIAL ITEMS (OCT 2020) All questions related to this acquisition shall be submitted via email to
[email protected] All questions are to be received no later than 13:00 PM EST December 30, 2020. Quotes shall be submitted via email to
[email protected]. All quotes and additional required documentation are to be received no later than 13:00PM CST December 31, 2020. For information regarding this solicitation please contact: Oneka Robertson (210)694-6318
[email protected]