V-Intent to award sole source contract for barge transportation services, North Cascades NPS Complex, Stehekin WA

The National Park Service, North Cascades NPS Complex, intends to award a sole source purchase order for barge transportation services between Chelan and Stehekin WA as described below. This notice is not an invitation to prospective contractors to submit price quotes, but responses, comments, and questions regarding this notice may be directed to Sarah Welch, Contracting Officer, at [email protected]. JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION FOR SIMPLIFIED ACQUISITIONS OVER $3,000 AND UP TO $150,000 (See FAR 13.106-1) Date: 10/28/2014 1. Nature and/or description of the item/service being procured and its intended use (include the anticipated cost): Drayage services (transportation by barge) to and from Stehekin and Chelan, WA and points in between, of materials, supplies, bulk fuel, vehicles, and equipment for NPS operations and special projects. Stehekin is a remote community located at the head of Lake Chelan. No roads connect Stehekin to outside sources of supplies and materials and all such items must be transported 50 miles via boat or barge. NPS will award a non-competitive requirements contract using a firm-fixed price schedule based on square-footage of deck space used, ease of handling, etc.; payment will be made based on actual services received. Total cost for one year is expected to be between $10,000 and $50,000 and will not exceed the Simplified Acquisition Threshold ($150,000). Annual costs during the recent past are: FY14 $86,854 increased use due to wildfires and rock hauling FY13 $40,700 FY12 $28,750 FY11 $67,173 increased use due to hauling rock for road repairs and re-routes FY10 $98,306 increased use due to wildfires FY09 $44,653 FY08 $34,178 2. Sole Source Justification rationale (Check one and explain below): __X__ Only one responsible source. ______ Urgent and compelling circumstances exist. ______ Other _____________________________________________________ Only one vendor, Mountain Barge Services LLC operates a barge capable of providing the required freight transportation services on Lake Chelan. 3. Market Research. Please explain the results or why one was not performed. State whether any other offers were received or anyone expressed interest: A web search found only the one barge company noted above. A Special Notice for this action will be posted at FBO, and any information received in response will be taken under consideration by NPS. Local knowledge of the vendor pool indicates this is the only viable service. Prepared by Michael Torkelson, Foreman, Stehekin 4. If this is a determination for sole source, the Contracting Officer certifies: a. Only one source is available, or urgent and compelling circumstances exist. b. The anticipated price will be determined fair and reasonable using the price analysis techniques described in FAR Part 13.106-3(a). Signed by Sarah J. Welch, Contracting Officer. Approved by Rodney J. Roberson, Delegated Assistant Bureau Competition Advocate