SOURCES SOUGHT The Department of the Interior (DOI), Bureau of Indian Affairs (BIA) is seeking qualified sources to provide water delivery to be used by the Department of the Interior, Bureau of Indian Education School for their BIE Chemawa Indian School, in accordance to the statement of work. The Bureau of Indian Affairs (BIA) enters into the Blanket Purchase Agreement (BPA) for the Bureau of Indian Education (BIE) for the purpose of Delivering of Drinking Water to the following BIE, Chemawa Indian School. The following BPA terms and conditions apply: I. WATER PRODUCTS, SEE ATTACHED LIST FOR DELIVERY II. WATER PRODUCT DELIVERY - The contractor shall provide the following services: A. Provide dispensers for water and water supplies necessary to implement the water delivery services. B. Special Requirement - Contractors shall deliver to all locations at the Chemawa Indian School in Salem, Oregon. The Contractor shall install and deliver water dispensers and unload all water container. Supply items may be required in the following quantities which will be dependent on what is required at the specified location: 3-gallon or 5 gallon jugs, water dispensers with 3 or 5 gallon jugs, replacement of 3 or 5 gallon jugs, or water delivered in trucks to be dispensed into storage containers. ________________________________________ Deliveries maybe required to be delivered within 24 hours of the award of the delivery orders. ________________________________________ The delivery trucks must be clean, sanitary and free from dirt and debris. The school may refuse a delivery if the truck is not clean and sanitary water products. The products delivered shall be inspected and accepted by the government staff and notation of any damaged items. Contractor shall replace all damaged items at no additional cost to the government. Deliveries shall be made upon requested weekly by the authorized individuals, and invoiced weekly. III. Record Keeping - The Contractor shall: Develop a record keeping system for the requirements in terms of inventories, invoices, production and delivery records. The record keeping system must be accurate and acceptable to the school’s personnel. IV. Contractor Personnel – The contractor shall: The contractor shall provide services consisting of furnishing all labor, materials, equipment, supervision, transportation and incidentals necessary to deliver Water Products weekly from September 17, 2019 through September 30, 2020, for the following school: BIE, Chemawa Indian School, 3700 Chemawa Rd NE, Salem, Oregon 97305. All Orders shall be made by authorized Government personnel only and in accordance with FAR Clause 52.232-18, Availability of Funds (April 1984). V Facilities/Equipment: The contractor shall: A. Provide loading docks and warehouse space to hold all water products at industry specified temperature levels. B. Climate controlled warehousing of produce items allowing produce to be supplies to each school peak quality and ready for use as ordered and required. C. Adequate water supply levels at Contractor’s warehouse to assure ready supply of all regular items during time in which supply levels generally might be otherwise affected by labor dispute, strike, or other unforeseen circumstances. D. Records of all billing for the school. Records shall be available upon request of the school principal for program planning purposes or to the Contracting Officer and/or COR. E. Records, invoices, and systems how all commodity items are accounted for distribution. VI Hours of Operation: The contractor shall perform the services in coordination with the School Calendar for each individual school. Delivery of water products/items shall be scheduled and delivered as established per school by 3:30 p.m., local time, Monday through Friday. No deliveries shall be made on Holidays or weekends. X Property: The contractor shall provide all the management, tools, equipment and labor necessary to ensure that the requirement for the dairy deliver services are implemented and maintained throughout the period of performance of the contract. END OF SOW Period of Performance: From Date of award to September 30, 2020 Option Year from October 01, 2020 to September 30, 2021 Interested firms must be able to provide the delivery of water and all the requested services per the SOW and are invited to respond to the source sought announcement by providing information as follows: (1) Company name, address, telephone and fax number; (2) Capability statement and relevant experience in performing similar scope of work within the last five years, contract numbers, contract values, brief description of work, name of Government (Federal) Agency point of contacts, addresses, and current telephone and fax numbers; (3) valid Dun and Bradstreet number; (4) copy of SAM registration; (5) U.S. General Service Administration – GSA Schedule Number with copies of the signed contract agreement and modifications; and (6) copies of sign contract agreements and modifications from other established sources for Federal Agencies to place orders under the Indefinite Delivery Indefinite Quanties Contracts, Blanket Purchase Agreements, and Basic Order Agreements. BIA will not pay for any information submitted for the cost incurred associated with providing the information. Written information is due at the Department of the Interior, Bureau of Indian Affairs, Division of Acquisition, by via email to
[email protected], by 4:30 pm (Standard Mountain Time) close of business, September 18, 2018. Due to the urgency of this requirement the response time has been limited. Companies must be within a 50 mile radius to be considered for this BPA. Faxed copies of the written information will not be accepted. Any further questions regarding the sources sought notice may be directed to Mary Jane Johnson, Contracting Officer, at
[email protected].