SOURCES SOUGHT SYNOPSIS The Louisiana National Guard is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for providing childcare for large military functions. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 624410 and size standard is $7 million. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred. Prospective contractors must be registered in the System for Award Management (SAM). If you are not registered you may request an application through the SAM website at http:// www.sam.gov. Small businesses are encouraged to participate. Contractor shall also provide a technical narrative describing their technical capability to perform the services in the performance work statement. Proposal shall also include proof of insurance, proof of license issued by the state of Louisiana, proof of CPR certification and proof of favorable background check by owner(s)/operator(s) and current employees. The proposal shall list 3 references for child care services provided at an offsite location with a magnitude between 5 and 30 children. Reference will include daytime phone number and name of customer. The Government does not intend to award a contract on the basis of this sources sought announcement alone or otherwise pay for the information solicited. This sources sought notice does not obligate the Government. Vendor information will be kept on file for possible use to create a Blanket Purchase Agreement. The government will evaluate market information to ascertain potential market capacity to 1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules; cost containment; meeting and tracking performance; and 4) provide services under a non- performance based service acquisition contract. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION, in order to create a Blanket Purchase Agreement (BPA). Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Submission Instructions: Interested parties who consider themselves qualified to perform the below-listed services are invited to submit a response to this Sources Sought Notice by 15 March 2013 5:00 pm CST. All responses under this Sources Sought Notice must be emailed to
[email protected]. If you have any questions concerning this opportunity please contact:
[email protected] 318-290-5982. STATEMENT OF WORK (SOW) 1. DESCRIPTION OF SERVICES 1-1. The Louisiana Army National Guard (LAARNG) Yellow Ribbon Re-integration Program (YRRP) requires child care for children (ages 0-9) during the various YRRP seminars it hosts. Contractor shall provide the equipment, materials and supplies, management, supervision, and labor to provide childcare for the participants of the seminars, located in various locations across the state of Louisiana. 1-2. The number of children (ages 0-9) expected to be at these events is not confirmed at this time and will vary at each event. The start date, length of event, location, and type of event is as follows: Start Date* Length/Hours Event Location TYPE OF EVENT * 11 May 2013 one day/10hrs Crowne Plaza, Baton Rouge YRT Pre and During Training 27 July 2013 two day/20hrs Hyatt Regency, New Orleans YRT Symposium 18 October 2013 two day/20hrs Crowne Plaza, Baton Rouge YRT Symposium 14 December 2013 two day/20hrs Crowne Plaza, Baton Rouge YRT Symposium *Dates and Number of children are subject to change and/or additional dates added 1-3. Documentation for employees and the contractors business shall be available at the site where care is provided. This will include, but is not limited to, business license(s), all required individual certifications, background checks, vaccinationsand immunizations and proof or required insurance. State regulations and requirements can be found at: http://www.dphhs.mt.gov/earlychildhood/licensingregulations.shtml 1-4. Contractor must provide proof of insurance for an offsite location with children not enrolled in their day care curriculum and maintain this insurance for all events. Documentation of insurance will be required on site at all events. 1-5. The contractor will be required to implement an engaging and relevant curriculum at all events. The purpose of the curriculum is to productively occupy the children with crafts, activities, music and reading preferably regarding deployment related issues. The staff under this contract shall provide a sample curriculum with their proposal. Curriculum materials including electronics required for proposed curriculum will be provided by the contractor. 1-6. The contractor is responsible to provide transportation, lodging and per diem for their staff to the event. The COR will provide contractor the facility where the event will be located no later than seven business days prior to the event. 1-7. The contractor will be required to provide a minimum of 1 staff member per room with one extra for the whole event. The contractor will be required to staff one employee over the ratios required by the State of Louisiana if that requirement is not already met by providing 2 staff members per child care room. Two rooms per event, 2 for infants and toddlers, is standard practice at all events unless otherwise informed. Contractor will ensure that there are a minimum of two staff per room and the following ratios are met (1:3) infants, (1:7) toddlers, (1:9) preschool and (1:13) school age. 1-8. Final room count and child count will be provided no later than one week prior to an event to allow the contractor to adequately arrange for staff with a quote mark soft count quote mark approximately 3 weeks before the event. Soft count quote mark is a non binding estimate of rooms and children planning on attending given to better allow the contractor to adequately staff each event. III. Additional Information Contracting Office Address: USPFO for Louisiana, 420 F Street Camp Beauregard, Pineville, LA, 71405 Point of Contact(s): Mrs. Cindy Goulart (318) 290-7297 CPT Rebekah Andersen (318) 290-5389