General Summary: Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5, is issuing this request for information/sources sought notice in order to identify vendors that are interested in and capable of providing Off-Site Shuttle Services at the Hershel "Woody" Williams VAMC located at 1540 Spring Valley Drive, Huntington WV, 25704. Description of Work: See attached Draft SOW for detailed information. INTRODUCTION The Hershel "Woody" Williams VAMC located at 1540 Spring Valley Drive, Huntington WV, 25704 needs shuttle services provided by a third-party vendor that allows pick-up and drop-off for students, residents, fellows, and Veteran patients of the medical center from the off-site overflow surface parking area and back. This will have a base period with 3 option years. BACKGROUND The parking garage at the Medical Center needs repairs, leading to currently closing three levels of the garage and eliminating approximately 240 parking spaces. Efforts to increase parking on the property are not enough to offset this loss. The facility already had a parking deficit with plans being developed to build a second garage; however, this will not be completed in time to alleviate current constraints since we are only in design phase. In addition to the current deficit, with the return to office order currently in effect, the Medical Center is expecting an influx of 350 vehicles. During the repairs to the parking garage, the property cannot accommodate this vehicle capacity. SCOPE OF WORK Vendor will provide all labor, material, equipment, tools, and supervision necessary to ensure the timely, safe, and efficient transportation to be utilized by students, residents, fellows, and Veteran patients of the VAMC in accordance with the work requirements below in section B.1 Work Requirements. The shuttle service will operate on a scheduled basis, providing transportation from designated pick-up points to drop-off locations. Response Requirements from Interested & Capable Vendors: NCO 5 is seeking responses from entities that are interested in this procurement and consider themselves to have the resources, capabilities, and qualifications necessary to provide the services required for HWWVAMC Off-Site Shuttle Services. Please respond to this RFI/Sources Sought 36C24525Q0504 with: General Business Information: Business name (including Unique Entity ID (SAM.gov)) Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and Person of contact (including telephone number & email address). Available contract vehicles (GSA FSS, etc.) for use by Department of VA (include applicable NAICS ) General Capability Statement Confirmation that you have the capability to start service on 30JUN2025, pending the completion of the competitive award process. Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response: Do you intend to self-perform this effort? If you are located outside the immediate area, how will you self-perform? Or, do you intend to subcontract work under this contract? If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting, if/when applicable? Response Instructions: Responses must be submitted by 1:00 PM (ET) May 13th, 2025. Responses to the information requested above must be submitted via email to
[email protected] . Please include 36C24525Q0504 in the email subject to ensure that messages aren t overlooked. This request for information/sources sought notice is for planning purposes ONLY and does not constitute a solicitation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., SDVOSB/SDVOSB set-aside, small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred as a result of a vendor s preparation of responses submitted as a result of this notice. Darren Morris Contracting Officer VHA, NCO 5
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