AMENDED SOURCES SOUGHT NOTICE This is a Sources Sought NOTICE (SSN) ONLY. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement, and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), other Small Businesses interested and capable of providing items requested, as well as any large business interested and capable. This REQUEST FOR INFORMATION/SOURCES SOUGHT NOTICE in support of the American Lake VA Medical Center, Tacoma, WA is for market research purposes only to determine the availability of potential vendors with capabilities to provide the requirement described below. This Request for Information/Sources Sought Notice is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. Results will be used to determine set-aside. DESCRIPTION OF THE REQUIREMENT: The Department of Veterans Affairs is looking to obtain information on vendors who can provide the products as outlined below. This is an Unrestricted/Open Market Brand Name or equal Request for Information/Sources Sought Notice. Adjustments in the Draft Statement of Work/Salient Characteristics below have been crossed off and bolded in red to show these are no longer part of the requirements. *Draft Statement of Work/Salient Characteristics 1. Contract Title. 663-25-1-044-1811 Smart Mattress Purchase 2. Background. On April 18, 2024, the VHA Central Office issued Patient Safety Alert SR-46567 for undetected fluid ingress and egress from inpatient and outpatient mattresses that can lead to hospital-associated infections, patient tissue degradation, and/or patient death. One action item required 100% inspections of all facility bed and stretcher surfaces. If any surfaces were found compromised, the facility needed to replace them as soon as possible. 3. Scope. This contract is for queen-size smart mattresses, mattress covers, frames, remotes, and set-up to replace compromised surfaces in the Sleep Lab. The vendor shall provide all necessary labor, parts, transportation, configurations, equipment needed for installation and any training that may be required for the brand name or equal to Sleep Number Smart Beds set-up. Onsite Service and Technical implementation specialists will unpack, inventory, install all components and calibrate/verify function. Care will be taken to protect floors and surfaces and remove packaging and debris from the work area This procurement is estimated to be completed by December 31, 2024. All new surfaces will be delivered to 6 rooms within the Sleep Lab located at the American Lake campus. Room numbers are 301,303,304,305,306,307. 4. Salient Characteristics Product Description (Brand Name or equal) Sleep Number manufacturer part i2p5, p5 360 smart Bed Queen: Sleep Number manufacturer part 424876, Total Encasement Mattress Cover for Smart Beds Queen Single Chamber. Sleep Number manufacturer part 126016, Smart Remote for p5360 queen mattress and frame. Salient characteristics for Smart bed single chamber mattresses only 60 x 80 x 10 Adjustable firmness on each side Automatically responds to movements Breathable Able to track HRV, average heart and breath rate Standard 15 year warranty Salient characteristics for Smart base frame: Must be able to support 550 Ibs, not including mattress and system hardware. Must be able to adjust head position from supine to upright setting position, as well as adjust to anywhere in between. Salient characteristics for Mattress cover Zippered cover fully encases mattress and hose openings or must be enclosed in material that is waterproof, as able to block bed bugs, dust mites and allergens . STANDARD 100 by OEKO-TEX® certification Salient characteristics for Smart remote: Compatible with Sleep Number frame and smart mattress 5. Performance Monitoring (if applicable). All monitoring will be done by Daniel Martinez (POC for the facility) 6. Security Requirements. 2) The contractor employees shall not have access to VA sensitive or computer information and will not require routine access to VA Facilities. The contractor employees shall require intermittent access only and will be escorted by VA employees while at VA Facilities. No background investigation is required. 7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). NA 8. Other Pertinent Information or Special Considerations. NA Identification of Possible Follow-on Work. None currently. b. Identification of Potential Conflicts of Interest (COI). None currently. e. Inspection and Acceptance Criteria. COR Dorothy Inocentes will ensure work is completed to satisfaction of the facility. 9. Risk Control No patience will be affected, or service interrupted during this service. 10. Place of Performance. Service will be preformed at the VA Medical Center American Lake Sleep Lab. 11. Period of Performance. Delivery of the new surfaces is being requested for December 31, 2024. Installation will be according to the date that Daniel Martinez and the Sleep Number technician have agreed upon. 12. Delivery Schedule. Mon Fri from 8AM to 3PM 13. Deliver To: All new surfaces will be delivered to: VA Puget Sound American Lake Medical Center 9600 Veterans Dr. Tacoma, WA 98493 . The 6 rooms within the Sleep Lab located at the American Lake campus: room numbers are 301,303,304,305,306,307. If your business is interested and capable, please send the capability statement outlined above, and a courtesy market research quote to
[email protected] by 12:00pm PST on December 20, 2024. NO PHONE CALLS, PLEASE. Again, this is not a request for quote, and no solicitation is available at this time.