Please note that this is NOT a request for quotes or proposals, the Government is seeking information for market research purposes only. The Department of Veterans Affairs, VA James J. Peters VA medical center is currently conducting a market survey for qualified firms capable of providing Beds Rental for Northport VA Medical Center) The vendor will be responsible for, but not limited to: Statement of Work Background Prevention of pressure ulcers is a priority issue in health care today. It is considered to be part of the National Patient Safety Goals and is closely monitored by all accrediting bodies: Joint Commission on Accreditation of Hospital Organizations (JCAHO), Medicare, National Database of Nursing Quality Indicators NDNQ, to name a few. Therefore, VISN3 has created the VO3 Interdisciplinary skin team which encompasses Certified Wound Care nurses from each entity. Prevention includes many interventions, one being the prevention of pressure. Individual clinical presentations may require that the use of low air loss; alternating pressure; bariatric surfaces; air fluid therapy and/or fluid emersion simulation mattress technology, be utilized. Objectives The committee request to retain the option of renting these surfaces, depending upon the needs of individual facilities. The committee intends to identify the most appropriate specialty surfaces for inclusion in our programs of pressure ulcer prevention and treatment. This bridge contract is requested for Northport to be able to rent the following specialty surfaces: Low air loss Alternating pressure Bariatric Air fluid therapy Fluid emersion simulation mattress There will be two types of rentals: Acute care rentals and Long term care rentals. Period of Performance: The contractor shall complete the work and provide all supplies as required under this SOW from date of award, as specified, unless otherwise directed by the Contracting Officer (CO). Place of Performance/Place of delivery: Northport VAMC 79 MIDDLEVILLE RD. NORTHPORT NY 11768 Scope of Tasks: SPECIALTY SURFACES: The specialty surfaces are low air loss; alternating pressure, bariatric surfaces, air fluid therapy and fluid emersion simulation mattress. The specialty support surface must meet JACHO and environmental standards. Northport s Wound Care Coordinator s will evaluate the patient(s) for which specialty surfaces are appropriate Service: Installation of mattresses: a new mattress will be utilized for each new patient; the mattress will be terminally cleaned at the company plant. (not in the facility/or by facility staff) This cleaning process must meet JCAHO standards and VA infection control policies. Installation will be completed within 24 hours of notification of rental need; must include weekends and holidays. Removal of the mattress from the bed to be done by the company technician upon request of the VA staff within 24 hours. Discontinued mattresses to be picked up no more than one business day following company notification, including weekends and holidays Infection control protocols per facility must be adhered to when delivering, installing, removing and transporting specialty surfaces within the facility Company to provide any performance or outcome studies/ any published independent studies Company to provide education on maintenance and repair of mattress, pump, tubing to facility personnel responsible for maintenance Company to provide education on use of mattress, pump, tubing, alarms etc to facility personnel responsible for patient usage every 6 months and as needed. Warranty of manufacture (including parts and labor) for mattress, cover, tubing for 2 years, not pro-rated. Exception: damage or vandalism When called, company rep responds within one hour; provides resolution within 4 hours. Companies who use an outside distribution company must submit a list of vendors used. Facility Staff Responsibilities: Move patient from 1 surface to another Provide appropriate clean bed frame for placement of rental mattress Notify patient of planned rental surface (if patient refuses it is the responsibility of the technician to notify the nursing staff prior to leaving the unit Vendor must be able to supply all of the required mattresses which must be compatible with the current Northport Bedframes (See listing below). If not vendor would need to supply frames at current FSS Schedule prices. Technical Specifications Bed height Low position floor to center of deck: 13" (33 cm)* Low position floor to edge of deck: 17" (43.2 cm)* High position floor to center of deck: 30" (76.2 cm)** High position floor to edge of deck: 34" (86.4 cm)** Width: 35.5" (90.2 cm) Length, fully extended: 86" (218.0 cm) Length, fully retracted: 75" (191.0 cm) Surface weight limit: 500 lbs Overall width Siderails down: 37" (94.0 cm) Siderails up: 40" (102.0 cm) Overall length Fully extended: 94.5" (240.0 cm) with standard foot board 97 (246 cm) with integrated transport shelf Fully retracted: 82.5" (210.0 cm) with standard foot board 85 (216 cm) with integrated transport shelf Bed angles Max head of bed elevation: 0°-65° Max Knee elevation: 0°-16° Max Foot section: 0°-27° Max Trend/reverse Trend: 15° / 10° Patient weight limit Patient weight, all surfaces: 500 lbs (227 kg) Safe working load, including all accessories: 550 lbs (250 kg) Electrical characteristics Backup battery power: Standard Standards test to: UL2601 & IEC 60601-1 Technical Specifications Bed height Low position floor to top of deck: 15.75" (42.55 cm) High position floor to top of deck: 32.5" (82.55 cm) Sleep surface Width: 36.00" (91.44 cm) Normal length: 80.00" (203.20 cm) Extended length: 86.00" (218.44 cm) Overall width: 40" (102 cm) Overall length Normal: 100" (254 cm) Extended: 94.04" (238.86 cm) Bed articulations Max head of bed elevation: 65° Max knee elevation: 20° Max Trend and reverse Trend: 16° Safe working load: 500 lbs Technical and Quality Assurance Standards UL 60601-1 CSA®a C22.2 No. 601.1 IEC 60601-2-38 IEC 60601-1 IEC 60601-1-2 EN ISO 9001 and EN 13485 Technical Specifications Dimensions Length with bumpers in high position: 95.25 (241.9 cm) Length with bumpers in low position: 91.5 Sleep deck length: 80 (203.2 cm) Width Siderails Up: 42" (106.7 cm) Sleep deck width: 36 (91.4 cm) Minimum under bed clearance: 5 (13 cm) Specifications Head section maximum inclination: 67° Knee section maximum inclination: 27° Deck Height Range (not including mattress): 13.875 - 30" (35.2 - 76.2 cm) Safe working load: 400 lbs. Safety Codes/Certification/Licensing: Latex free If applicable, cover clearly marked with head, foot, this side up Company must provide education and training on product to clinical staff Shear/friction reduction (can easily move a patient in bed with draw sheet) **Entrapment - mattress replacement system complies with VA entrapment policies; it fits to the bed-frame such that the largest gap that can be created between the side-rail and mattress is less than 2 3/8 (60mm) when the mattress is pushed all the way to one side of the frame; the same gap requirement also applies for the headboard or footboard to the mattress. Additional pieces may be placed at mattress edges to meet requirements as per facility policy. **Meets Fire Safety standards, NFPA 267 Compliance for Rate of Heat Release per 19.7.5.3 and 10.3.4, same as California Technical Bulletin 129. Mattress design to prevent sliding or lateral movement on bed-frame (e.g. non-skid bottom, attaches securely to mattress platform of bed-frame) Perimeter construction allows for safe transfers in and out of bed Visible alarm indicates problem with mattress function and/or pump Audible alarm indicates problem with mattress function and/or pump Pump weight 6lbs or less, low noise, whisper quiet, auto-firm, adjustable comfort and time cycle, setting for individual needs with lock-out Transport mode prevents deflation of surface when device is temporarily unplugged , e.g minimum 2 hour battery back-up Inflation/deflation time within 10 minutes or less CPR mode permits quick deflation of surface for CPR Height of mattress not less than 8 Odor resistant Standard Low air loss and alternating pressure mattress to support 300lbs Length of power cord 15 or longer Standard Low air loss and alternating pressure mattress able to accommodate Versacare bed frame Quality of Service Product to be delivered within 24 hours of order placement Company will provide education on maintenance and repair of mattress, pump, and tubing to facility staff responsible for maintenance Quality of Performance Company to supply pressure mapping results and method utilized Company to provide any performance or outcome studies/ any published independent studies Infection Control Smooth surface, sealed seams on top of cover (ie. easy to clean) Impermeable to body fluids Perimeter zipper requires a cover Cover is conformable , non-abrasive and replaceable Instructions for cleaning required Cover will stand repeated cleaning with a germicidal agent; will not crack Tour of disinfection plant available during business hours on 24 hours notice The North American Industry Classification Systems (NAICS) is 337910 Responses to this notice must be submitted in writing via email at
[email protected] and must be received not later than September 26, 2017, 11:00 am EST. No telephone inquiries will be accepted. Interested firms should also add their information to the interested vendors list for this announcement at www.fbo.gov. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification//socioeconomic status (service-disabled veteran owned small business, veteran owned small business, HUB Zone, 8(a), small business or large business), relative to NAICS 337910. Responses to this notice will be used by the Government to make appropriate acquisition decisions. Responses to this notice should include company/individual name, a service capability statement, examples of similar facilities for which you have provided services to, DUNS number, address, point of contact and social-economic category (ex: SBVOSB, VOSB, 8(a), HUBZone, WOSB, EDWOSB, Small Business). If your firm is a Service-Disabled Veteran Owned or Veteran Owned Small Business, you must be CERTIFIED in VetBiz (see internet site: http://vip.vetbiz.gov). Contractor must be registered in System for Award Management (SAM), formerly CCR (see internet site: http://www.sam.gov). Responses to this notice must be submitted in writing via email at
[email protected] and received not later than September 26, 2017, 11:00 am EST. All interested parties must respond to any related solicitation announcement separately from the responses to this announcement. Email:
[email protected] No telephone inquiries will be accepted. Interested firms should also add their information to the interested vendors list for this announcement at www.fbo.gov.