Synopsis: Sources Sought Notice only. This is not a request for quotes or proposals. No formal solicitation document exists at this time. Seeking Veteran-Owned Small Businesses (VOSB), Service-Disabled, Veteran-Owned Small Businesses (SDVOSB) to provide cleaning services for various buildings located at the Brooklyn VA located at 800 Poly Place, Brooklyn, NY 11209. Vendor shall be responsible for all necessary labor, materials, parts, components, tools, supervision and transportation. The contractor shall furnish all supervision, labor, materials and equipment necessary to complete cleaning services. Cleaning Contract for the following buildings at 800 Poly Place. Contractor shall clean the following areas: 1. Building #1, 13 East/IRM consisting of 21,940 sq. ft. Hours of cleaning 8:00AM-4:30PM. Carpet to be vacuumed once daily and shampooed twice per year. 2. Building #1, 9 East/Payroll, Fiscal and the entire 9 East Corridor, consisting of 10,970 sq. ft. Hours of cleaning 8:00AM-4:30pm. Tile floor to be mopped daily, burnished twice per week and stripped and waxed once per year. 3. Building #1, 6 East/MCCF and front Core 23,220 sq. ft. Hours of cleaning 8:00AM to Completion. Tile floor to be mopped daily, burnished twice per week and stripped and waxed once per year. 4. Building #4, Engineering Service offices, Corridor and Bathroom consisting of 7,026 sq. ft. Hours of cleaning 8:00AM to Completion. Tile floor to be mopped daily, burnished twice per week and stripped and waxed once per year. 5. Building #16, DDTP Trailer, consisting of 2,691 sq. ft. Hours of cleaning 8:00AM-4:30PM. Tile floor to be mopped daily, burnished twice per week and stripped and waxed once per year. 6. Building #14, Regional Counsel/IRM consisting of 15,146 sq. ft. Hours of cleaning 8:00AM-4:30PM. Carpet to cover approximately 5,146 sq. ft. will be vacuumed once daily and shampooed twice per year. Til to cover approximately 5,146 sq. ft. to be mopped daily, burnished twice per week and stripped waxed once per year. The Contractor shall have a Quality Assurance program to assure the requirements of the contract are provided as specified. In addition to this basic Quality Assurance program which will be incorporated into the contract, an updated copy must be provided to the Chief, EMS within 4 weeks after the award of the contract and as changes occur. The program shall include, but not be limited to the following: An inspection system covering all services as stated in the contract. It must specify areas to be inspected on either a scheduled or unscheduled basis. A method for identifying deficiencies in the quality of services performed before the level of performance becomes acceptable. A record of all inspections conducted by the contractor and the corrective action that is taken. This documentation shall be made available to the Chief, EMS quarterly during the term of the contract or at his request. The contractors basic QA and operations manual shall be made available for review to the Chief, EMS or designated team of subject matter experts. It should contain all procedures necessary to perform complete services required. This document shall be provided to the Chief, EMS prior to the start of the work. The Chief, EMS has the authority/obligation to issue the contractor a discrepancy report on all items not up to standards. A mutual report will be made to resolve all problems identified. This service covers all areas described previously. Tasks to be performed are as follows: Clean interior windows. Clean walls and partitions. Clean light fixtures. Clean lamp fixtures. Clean blinds/shades. Remove and re-hang window drapes. Floor stripping and refinishing. Carpet maintenance. Interim floor maintenance. Policing areas. Cleaning of entrances, elevators, and corridors. High and low dusting. Waste removal. Bath/toilet cleaning. Clean window drapes/shower curtains. Cleaning of artificial plants. Cleaning of ducts, louvers, door grills, radiators and fans. Clean ceilings. Clean floors. Provide required supplies. Provide equipment. All supplies and equipments must be VA approved Emergency response when needed. Clean chalkboards and other public writing surfaces. Clean metal surfaces. Clean all furniture. Clean waste receptacles. Clean utility fixtures. Clean and fill all dispensers. Clean walk off mats. Comply with all JCAHO requirements. Proper arrangements of facility furniture and furnishings. Furniture moving and replacement. The NAICS code is 561720 and the small business size standard is $16.5 million. Responses to this notice should include the following: company name, address, point of contact, telephone number, fax number, DUNS #, email address, and company status (large, small, small disadvantaged, women-owned, veteran owned, or service disabled veteran owned) to
[email protected]. All questions shall be addressed by email. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. This synopsis is not a solicitation announcement for proposal and no contract will be awarded from this announcement. All responses shall be submitted in writing no later than the close of business, 4PM, EST, August 12, 2010, to Greg Vogt, Contract Specialist Bronx VA Medical Center, 130 West Kingsbridge Rd., Bronx, NY 10468. Fax number is 718-741-4722. Email address:
[email protected]. If you need additional information, please contact me at by email address above. Service Disabled Vets must registered in Vetbizops, see below: VetBizOpps:http://www.vip.vetbiz.gov/general_user/register/default.asp Contractors must be registered in CCR: http://www.ccr.gov/ Seeking Federal Business Opportunities: www.fedbizopps.gov Contracting Office Address: Bronx VA Medical Center, 130 W. Kingsbridge Rd., Bronx, NY 10468 Point of Contact(s): Greg Vogt, Contract Specialist 718-741-4321