Solicitation Number: VA-247-14-Q-1034 Notice Type: Combined Synopsis/Solicitation Synopsis: This is a COMBINED SYNOPSIS/SOLICITATION for commercial services prepared in accordance with the format in subpart 12.6, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed under FAR 13.1, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) The solicitation number is VA-247-14-Q-1034 and is issued as a Request For Quotation (RFQ) (iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-52, November 2, 2011. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.arnet.gov/far (FAR) and http://vaww.appc1.va.gov/oamm/vaar (VAAR) (iv) This solicitation is issued as a Service Disable Veteran Owned Small Business set aside. The North American Industry Classification System (NAICS) code is 561720, and the size standard is $16.5 million. (v) This requirement consists of the following: BASE YEAR: 10/01/2014-9/30/2015 Item Description Qty Unit of Unit Total Measures Price Price 001 Janitorial Services for the Savannah Primary 12 MO $_____ $_____ Care Clinic, 325 West Montgomery Crossroad, Savannah GA 31406. Area is approximate 38,000 square feet; approximately 1000 square feet of carpet and two small outside areas of concrete deck. The contractor shall provide all management, supervision, materials, supplies, and equipment necessary to provide janitorial services. Total this period $_______ OPTION YEAR 1: 10/01/2015-9/30/16 Item Description Qty Unit of Unit Total Measures Price Price 001 Janitorial Services for the Savannah Primary 12 MO $_____ $_____ Care Clinic, 325 West Montgomery Crossroad, Savannah GA 31406. Area is approximate 38,000 square feet; approximately 1000 square feet of carpet and two small outside areas of concrete deck. The contractor shall provide all management, supervision, materials, supplies, and equipment necessary to provide janitorial services. Total this period $_______ OPTION YEAR 2: 10/01/2016-9/30/17 Item Description Qty Unit of Unit Total Measures Price Price 001 Janitorial Services for the Savannah Primary 12 MO $_____ $_____ Care Clinic, 325 West Montgomery Crossroad, Savannah GA 31406. Area is approximate 38,000 square feet; approximately 1000 square feet of carpet and two small outside areas of concrete deck. The contractor shall provide all management, supervision, materials, supplies, and equipment necessary to provide janitorial services. Total this period $_______ OPTION YEAR 3: 10/01/2017-9/30/18 Item Description Qty Unit of Unit Total Measures Price Price 001 Janitorial Services for the Savannah Primary 12 MO $_____ $_____ Care Clinic, 325 West Montgomery Crossroad, Savannah GA 31406. Area is approximate 38,000 square feet; approximately 1000 square feet of carpet and two small outside areas of concrete deck. The contractor shall provide all management, supervision, materials, supplies, and equipment necessary to provide janitorial services. Total this period $_______ OPTION YEAR 4: 10/01/2018-9/30/19 Item Description Qty Unit of Unit Total Measures Price Price 001 Janitorial Services for the Savannah Primary 12 MO $_____ $_____ Care Clinic, 325 West Montgomery Crossroad, Savannah GA 31406. Area is approximate 38,000 square feet; approximately 1000 square feet of carpet and two small outside areas of concrete deck. The contractor shall provide all management, supervision, materials, supplies, and equipment necessary to provide janitorial services. Total this period $_______ Grand Sum Total for all periods $___________ (vi) The following is a detailed description of the requirements for this solicitation: ? ? ? ? ? ? ? ? ? ? ? ? (vii) Delivery FOB Destination to Ralph H Johnson, VA Medical Center, 109 Bee Street, Charleston, SC 29403 (viii) 52.212-1 Instructions to Offerors - commercial Items, apply to this solicitation with the following addenda, FAR 52.216-18 Ordering; VAAR 852.236-76 Correspondence; VAAR 852.237-70 Contractor Responsibilities; VAAR 852.270-1 Representatives of Contracting Officers; VAAR 852.273-75 Security Requirements for Unclassified Information Technology Resources (ix) 52.212-2, Evaluation - Commercial Items: FAR provision 52.212-2 applies to this solicitation. The Government anticipates awarding a single contract resulting from this solicitation to the lowest priced technically acceptable offer that conforms to all solicitation requirements. Award without discussions is contemplated and all offerors are encouraged to submit their best offer with their initial submission. Submitted offers shall not exceed 15 single-sided pages and any pages beyond this amount will be removed and not evaluated. To be considered technically acceptable for award each offeror must provide with their submitted quote/offer: 1. Documentation that confirms at least 3 years of satisfactory and relevant experience/past-performance performing the same type and kind of services specified in this solicitation. 2. Documentation that confirms the company/employees have the required licensing and certifications for performing the same type and kind of services specified in this solicitation. 3. Documentation that confirms the company is a registered small business in the System for Award Management (SAM) located https:// www.sam.gov (x) 52.212-3 Offeror Representations and Certifications - Commercial Items- Offeror's are to include a COMPLETED COPY OF PROVISION 52.212-3 WITH THE FAXED AND WRITTEN QUOTE, a copy of the provision may be attained from http://www.arnet.gov/far; if not provided, the offer may not be considered for award. (xi) 52.212-4 Contract Terms and Conditions - Commercial Items: apply to this solicitation with the following addenda; VAAR 852.203-70 Commercial Advertising, VAAR 852.237-76 Electronic Invoice Submission. (xii) 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following FAR clauses identified at paragraph b of FAR 52.212.5 are considered checked and are applicable to this acquisition: 52.219-4, 52.219-8, 52.219-28, 52.219-3, 52.222-19, 52.222.21, 52.222-26, 52.222.35, 52.222-36, 52.222-37, 52.222-39, 52.225-1, 52.232-34, 52.222-41, 52.222-44 (xiii) n/a (xiv) The Defense Priorities and Allocations System (DPAS) is not Applicable to this acquisition (xv) n/a (xvi) QUESTIONS: All questions regarding this solicitation need to be electronically submitted no later than Friday, August 1, 2014, 2pm EST to Janica Francis, NCO 7 Contract Specialist e-mail
[email protected]. The solicitation number must be identified on all submitted questions. No questions received after this date will be answered. (xvii) Site Visit: A site visit will be held on Thursday, July 24, 2014 at 10:00 a.m. (xviii) QUOTES/OFFERS ARE DUE August 15, 2014 at 2:00PM eastern standard time (est). Only electronic offers will be accepted; submit quotation to - Janica Francis, NCO 7 Contract Specialist e-mail
[email protected]. All offers must include the solicitation number. Quotes/offers received after this date may not be considered for award. (xvii) Contact information Contracting Office Address: Network Contracting Office 7-SAO EAST Department of Veterans Affairs 325 Folly Road, Ste 300 Charleston, SC 29412 Place of Performance: (multiple locations) Ralph H Johnson VA Medical Center Department of Veterans Affairs 109 Bee Street Charleston, SC 29401 Primary Point of Contact: Janica Francis-Hunter, Contracting Specialist
[email protected] Phone: 843-789-6448 Fax: 843-789-6406