Synopsis: Notice of Intent to award sole source contract. This is not a solicitation. The Department of Veterans Affairs VISN 3 intends to negotiate and award a contract for window cleaning services for various buildings at the St. Albans Campus, 179-00 & Linden Blvd., Jamaica, NY 11425, Brooklyn Campus, 800Poly Place, Brooklyn, NY 11209 and New York Campus, 423 East 23rd St., NY 10010. This solicitation is 100% set-aside for Service Disabled Veteran Owned Small Business (SDVOSB). This is a pre-solicitation notice synopsizing an upcoming RFQ solicitation. Award will be based on the best value to the Government using price and past performance as evaluation factors. Vendor shall be responsible for all necessary labor, materials, transportation and equipment necessary to complete the window cleaning service. Furnish all labor, supervision, management support, transportation, supplies, equipment and materials necessary for accomplishment of complete glazing maintenance service as described below. Primary tasks include the following: (1) Cleaning all glazed surfaces (windows) - interior, frosted surfaces, Plexiglas and storm windows where installed on all specified buildings. (2) Cleaning of window frames, sills, sashes, and ledges to remove all dirt, greases, paint, oils, nicotine, and any other foreign matter with an approved cleaning agent. (MSDS must be provided). (3) Cleaning of insect and solar screens to remove dirt and other debris by pressure washing, brushing or other acceptable means as determined by the COTR. (4) Cleaning of solar banner films applied to glazed surfaces must carefully be cleaned as not to cause damage or scratching to this film. Damage to windows, frames, screens or other surfaces by the Contractor will be required/replaced by the Contractor. (5) When the Contractor is unable to gain access to any area, the COTR will be notified so that coordination can be made for easy access. (6) Screens may be secured to the building; requiring removal and replacement by Contractor. (7) Contractor responsible for moving and replacing non-medical equipment, furniture, tables, desks, etc. for access to windows. (8) Any other problems encountered by the Contractor, which prevents any items within this contract to be cleaned, the Contractor will notify the COTR. (9) Attached is an estimate of the number of windows in each building. It is the responsibility of the Contractor to make their own count of windows. All windows and other identified tasks are to be cleaned at this Medical Center within the time period specified. (10) All work performed in accordance with the guidelines of the Federal, State and local ordinances. All safety practices prescribed by these agencies will be followed. NOTE: Exterior windows must be cleaned by scaffolding, ladders, or an aerial bucket/basket type of equipment. The term scaffolding is a set-up type, not from the roof. No other methods are acceptable, unless previously approved by the Contracting Officer in conjunction with the medical center's safety officer. If a boom-type piece of equipment is used; coordination must be made with the COTR to ensure proper protection for the grounds. Any damage to the grounds or building caused by the contractor will be repaired by the Contractor within the timeframe specified by the COTR. Past experience has proven that some windows may require more than normal effort in order to produce acceptable results. Some windows may require special techniques in opening windows for cleaning Vendor shall have the necessary liability insurance. The Period of Performance is for a one (1) year base with two (2) option periods., The Contractor shall perform during the base year, from date of award through September year 2011 and from April 1 to September 30 of each award period. The NAICS code is 561720 and the small business size standard is $16.5 million. Responses to this notice should include the following: company name, address, point of contact, telephone number, fax number, DUNS #, email address to
[email protected]. All questions shall be addressed by email. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. Synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. This synopsis is not a solicitation announcement for proposal and no contract will be awarded from this announcement. Responses shall be e-mailed (
[email protected]) or faxed (718-741-4722) to Greg Vogt. Closing date for response is August 23, 2011 @ 3:00PM. Contracting Office Address: Bronx VA Medical Center, 130 West Kingsbridge Road, 9th Floor, Room 9B-16, Bronx, New York 10468-3992 Place of Performance: Brooklyn, St. Albans and Manhattan Medical Centers Point of Contact(s): Point of Contact - Greg Vogt, Contract Specialist (718) 584-9000 ext. 4321. Solicitation number VA-243-11-RQ-0532 will be posted to FBO on or about August 16, 2011. Inquires MUST be in writing to the attention of the contracting officer at
[email protected] and reference the solicitation number in the subject line All responsible sources may submit a capability statement, proposal or quotation, which shall be considered by the agency. Service Disabled and Veteran-Owned Small Businesses SDVOSB contracting with VA are to self-register in VetBiz if seeking consideration under PL 109-461 (www.vetbiz.gov - Vendor Information Pages - VIP) All contractors are required to be registered in the Central Contractor Registry (www.ccr.gov). Contractors should complete On-Line Representations and Certifications (ORCA) at https://orca.bpn.gov/ Prior to award vendor needs to be registered and certified VetBiz Registry.