Double Throw Safety Switches

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. Submit quotes in reference to Request for Quote (RFQ) reference number F1R31A5085AW06 This requirement is 100% Set-Aside for Small Business. The NAICS code for this requirement is 423610, "switches, electrical, merchant wholesalers", with a small business size standard of 100 Employees. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-81 effective 10 Apr 2015 and Defense Federal Acquisition Regulation DPN 20150406 effective 06Apr 2015 and Air Force Federal Acquisition Regulation AFAC 2015-0406 effective 06 Apr 2015. Quote shall include a unit price and total price for the following bid schedule: BID SCHEDULE Line Item Number Description Delivery Quantity Unit Unit Price Total Price 0001 Double Throw Safety Switches - 600 Volt, 800 Amp, 4 Pole, Nema 1 Part Number DT467UGK, or equal 30 Days (After Date of Award) 2 EA • Prices shall be all inclusive (i.e. all material, transportation, labor, etc.), with the exception of replacement parts. • Shipping will be F.O.B Destination • Prices shall be quoted in USD ($) and quotes shall be valid for a minimum of 60 days. Quote Specifics: DUE DATE: Quotes are due to this office 29 April 2015, NLT 1400 CST. Quotes may be sent via e-mail to SrA Christopher Davila, [email protected]; or SSgt Bobby Green, [email protected]. General Information: All quotes must include the following general information: 1. Company's or individual's complete mailing and remittance address. 2. Discount for prompt payment - if any 3. Quotes must be valid for a period of no less than 60 days. Price Information: Vendor must complete the bid schedule found on page 2 of this solicitation. Evaluation of Quotes: The Government's evaluation of quotations will fully account for the evaluation factors identified and required under the quote specifics above. Quotes that do not meet the quote specifics will be deemed unacceptable, and therefore not considered for award. Basis of award for this contract will be to the vendor whose quotation (conforming to this solicitation) is determined to be the lowest priced brand name or equal product, including labor, with no discussions IAW FAR 13.106-2(4)(i). Therefore, quotations should contain the vendor's best terms from a price standpoint. The sections of the quote will be evaluated in the following manner: General Information: This section will not be evaluated for award under lowest priced brand name or equal. It is primarily used for identification purposes. Price Information: (Determining Factor - The vendor whose price is the lowest will be deemed the "lowest price brand name or equal product, including labor".) The vendor must have completed the bid schedule found on page 2 of this solicitation. The Government will evaluate the vendor's quote with competitive quotes received from other companies in the industry. AWARD BASIS: The Government will award to the vendor whose quotation is determined to be the lowest price brand name or equal product. Primary point of contact: Construction Contract Specialist: Christopher D. Davila TEL: +1(325)696-1454 or EM: [email protected] Secondary Point of contact: Team Lead, Contracting Officer: Bobby L. Green TEL: +1(325)696-5261 or EM: [email protected] The following clauses and provisions apply to this solicitation and are included by reference: Federal Acquisition Regulation (FAR) Clauses by: 52.204-7 System for Award Management 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation 52.212-1 Instructions to Offerors - Commercial Items 52.212-3 Offeror Representations and Certifications - Commercial Items, Alt I 52.212-4 Contract Terms and Conditions - Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders - (Deviation) 52.219-6 Notice of Total Small Business Set-Aside 52.219-28 Post-Award Small Business Program Rerepresentation 52.222-3 Convict Labor 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-50 Combating Trafficking in Persons 52.223-10 Waste Reduction Program 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases 52.232-1 Payments 52.232-33 Payment by Electronic Funds Transfer (EFT) - System for Award Management 52.232-39 Unenforceabilityof Unauthorized Obligations 52.233-2 Service of Protest 52.233-4 Applicable Law for Breach of Contract Claim 52.243-1 Changes--Fixed Price 52.252-5 Authorized Deviations in Provisions Department of Defense Federal Acquisition Regulations (DFAR): 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.204-7004 Alternate A, System for Award Management 252.204-7012 Safeguarding of Unclassified Controlled Technical Information 252.229-7000 Invoices Exclusive of Taxes or Duties 252.232-7003 Electronic Submission of Payment Requests Air Force Federal Acquisition Regulations (AFFAR): 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) 5352.223-9001 Health and Safety on Government Installations 5352.242-9000 Contractor Access to Air Force Installations The full text of the FAR, DFAR, and AFFARS can be accessed on the Internet at http://farsite.hill.af.mil. The following clauses and provisions apply to this solicitation and are included by full text: Federal Acquisition Regulation (FAR) Clauses by: 52.252-1 - Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es): http://farsite.hill.af.mil. (End of Provision) 52.252-2 -- Clauses Incorporated by Reference. Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): http://farsite.hill.af.mil. (End of Clause) 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013) (a) Definitions. As used in this clause-- Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization. Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system. (b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall-- (1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/. (e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: (1) Document type. The Contractor shall use the following document type(s). Construction Invoice (2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer. Dyess AFB, TX (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* -------------------------------------------------------------------------------------------- Field Name in WAWF Data to be entered in WAWF -------------------------------------------------------------------------------------------- Pay Official DoDAAC F67100 Issue By DoDAAC FA4661 Admin DoDAAC FA4661 Inspect By DoDAAC F1R31A Ship To Code ____ Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) F1R31A Service Acceptor (DoDAAC) F1R31A Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____ -------------------------------------------------------------------------------------------- (4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request. (5) WAWF email notifications. The Contractor shall enter the email address identified below in the "Send Additional Email Notifications" field of WAWF once a document is submitted in the system. [email protected] [email protected] (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. SrA Gyler B. Gustafson [email protected] (2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988. (End of clause) 5352.201-9101 OMBUDSMAN (APR 2014) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM or AFISRA ombudsmen, Lt Col Tonney Kaw-uh, 129 Andrews Street, Suite 102, Langley AFB VA 23665-2769, phone: (757)764-5372 fax: (757)764-4400 email: [email protected]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of Clause) In accordance with FAR 13.004 -- Legal Effect of Quotations the following information is provided in regards to quotations. A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier's quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer. When appropriate, the contracting officer may ask the supplier to indicate acceptance of an order by notification to the Government, preferably in writing. In other circumstances, the supplier may indicate acceptance by furnishing the supplies or services ordered or by proceeding with the work to the point where substantial performance has occurred. If the Government issues an order resulting from a quotation, the Government may (by written notice to the supplier, at any time before acceptance occurs) withdraw, amend, or cancel its offer. Dyess AFB Local Instruction - Base Access Requirements 1. Trusted Agents and CAC Card holders need to be aware that all contractors sponsored regardless of the amount of time needed will be vetted prior to entrance to the installation as required per the following guidance: a) Homeland Security Presidential Directive 12 (HSPD-12), Policy for a Common Identification Standard for Federal Employees and Contractors. b) DOD 5200.08-R, Physical Security and Federal Information Processing Standards Publication 201-1, Personal Identity Verification (PIV) of Federal Employees and Contractors. c) AFI 31-113, reference Section 4.3, 4.6, 4.7 and 4.13: 4.3. Non-Common Access Card (CAC) Department of Defense (DOD) Populations. Identify vetting requirements for military, retiree/dependent, civilian (included non-appropriated) and contractor populations is prescribed in AFI 36-3026 (IP), Volume 1; DTM 09-012; and Office of Management and Budget implementing guidance and instructions. 4.6. Personal Identify Verification-Interoperable (PIV-I) Credentials. PIV-I credentials require vetting via a NCIC basic name check (please see sections 5.2.1.2 for information on an NCIC Name Check) and TSBD (when available) to be allowed unescorted access to an installation. However, these individuals are not allowed unabated access without sponsorship and a valid need for entry as determined by Installation Commander. 4.7. Locally Produced Physical Access Control System (PACS) Passes. Cards and AF Form 75 Visitor Pass/Vehicle Pass. With the need for access and successful identity proofing complete, the USAF will ensure vetting of proofed identities for other populations that do not possess a credential authorized to facilitate access to determine fitness for access or whether potential access candidates pose a potential threat or risk to installations, resources, and populations. 4.13 Fitness Determination. Specific guidance for denial of installation access will be included in local instructions. Section 4.13.2.9 states "The individual has been incarcerated within the past ten years, regardless of offense/violation, unless released on proof of innocence." 2. Per Air Force Instruction 31-113, Installation commanders (or appointed representatives) may deny access and access credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline and morale of the installation, including, but not limited to the following: a) There is a reasonable basis to believe the individual has submitted fraudulent information concerning his or her identity. b) There is a reasonable basis to believe the individual will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information. c) There is a reasonable basis to believe the individual will unlawfully or inappropriately use an access credential outside the workplace. d) There is a reasonable basis to believe, based on an individual's criminal or dishonest history, that issuance of an access credential poses an unacceptable risk to the installation/mission. e) The individual has/had been barred from entry/access to a Federal installation or facility. f) The individual is wanted by Federal or civil law enforcement authorities, regardless of offense or violation. g) The individual has been incarcerated within the past ten years, regardless of offense/violation, unless released on proof of innocence. h) The individual has any conviction for espionage, sabotage, treason, terrorism, or murder. i) The individual's name appears on any Federal or State agency's -watch list or -hit list for criminal behavior or terrorist activity. j) The individual has been convicted of a firearms or explosive violation within the past ten years. k) The individual has been convicted of sexual assault, armed robbery, rape, child molestation, child pornography, trafficking in humans, drug possession with intent to sell or drug distribution, or is a registered sex offender. l) There is a reasonable basis to believe, based on the individual's material, intentional false statement, deception, or fraud in connection with Federal or contract employment, that issuance of an access credential poses an unacceptable risk to the installation/mission. m) There is a reasonable basis to believe, based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to the installation/mission. n) There is a reasonable basis to believe, based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to the installation/mission. o) A statutory or regulatory bar prevents the individual's contract employment; or would prevent Federal employment under circumstances that furnish a reasonable basis to believe that issuance of a access credential poses an unacceptable risk to the installation/mission. 3. Additionally, Dyess AFB has the following policies regarding traffic safety: a) Seatbelts must be used at all time while vehicles are in motion b) Posted speed limits must not be exceeded. c) Texas Traffic Laws d) Cell phones cannot be in driver's hands while vehicles are in motion, hands free devices may be used while driving. 4. Dyess AFB personnel will strictly enforce traffic laws with random checks. Those who violate the traffic laws on Dyess AFB are liable for fines and can have their base driving privileges restricted for the following time periods of time: a) First Offense-30 Days b) Second Offense-6 Months c) Third Offense- 1 Year d) Fourth Offense- Complete loss of driving privileges Note: It is the Contractors responsibility to ensure that their employees meets/adheres to the above requirements. No consideration (e.g. additional contract performance time) will be granted by the Government if the contractor or their employees do not meet the requirements as specified above. (End Dyess AFB Local Instruction - Base Access Requirements) SUBJECT: Appeal Process for Installation Access I . You have been denied access to Dyess Air Force Base due to the discovery of one or more disqualifying factor(s) identified during your background check. Air Force instruction 31-113, Installation Perimeter Access, dictates Installation Commanders may deny access and access credentials based on information obtained during identity vetting. Examples of denial of installation access may include offenses ranging from a misdemeanor(s) to a felony conviction(s) or anything which may present a threat to the good order, discipline and morale of the installation. We encourage you to contact the Texas Department of Public Safety for more information pertaining to your criminal history records. 2. If you feel our office is in error or you believe your specific circumstance warrants further review, you may appeal to the 7th Mission Support Group Commander for reconsideration of your case by submitting a memorandum of justification containing your full name, date of birth, social security number, the slate of issuance of your driver's license as well as your driver's license number directly to the Dyess Air Force Base Visitor Control Center. 3. The appeal process outlined in this memorandum does not apply to members who are currently barred from Dyess Air Force Base or any other DoD installations. lf you have any questions regarding the appeal process for installation access, please contact the Security Forces Visitor Control Center at (325) 696-8544 from 0800-1630 Monday through Friday.