What is a capability statement?

A capability statement is a one-to-two-page document that summarizes your company's core competencies, past performance, certifications, and differentiators. In government contracting, it is the equivalent of a resume — contracting officers, prime contractors, and agency small business offices expect to see one before they will take you seriously.

Key Sections to Include

Structure it for quick scanning. Contracting officers flip through dozens of these, so every line needs to earn its space. Include these sections:

• Core Competencies — Three to five specific areas of expertise that align with your target agencies and contracts. Avoid vague language; be specific about what you deliver.
• Past Performance — Two to three relevant contract examples with agency names, contract values, and brief descriptions of the work performed and outcomes achieved.
• Differentiators — What sets you apart from competitors. This could be unique technology, cleared personnel, specialized certifications, or geographic coverage.
• Company Data — DUNS number, CAGE code, NAICS codes, small business certifications (8(a), HUBZone, SDVOSB, WOSB), and SAM.gov registration status.
• Contact Information — Point of contact name, title, phone number, email, and company website.

How to Use It

Bring printed copies to industry days, small business matchmaking events, and meetings with contracting officers. Email it when responding to Sources Sought notices or introducing yourself to primes looking for subcontractors. Most agencies let you upload it to their vendor portals. Tailor it for each target agency — lead with the competencies and past performance that match their mission.

Common Mistakes

• Making it too long. If it exceeds two pages, contracting officers are unlikely to read it.
• Using generic language like "innovative solutions" without specifics.
• Omitting NAICS codes, CAGE code, or certification details that contracting officers need for set-aside determinations.