Sources Sought Notice Page 1 of Sources Sought Notice Sources Sought Notice Page 2 of 2 1.0 DESCRIPTION THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs (VA) Strategic Acquisition Center (SAC) is issuing this Sources Sought Notice in accordance with FAR part 10 as a means of conducting market research to identify qualified sources with the capability and the resources to meet the Veterans Health Administration s (VHA) Non-Expendable Equipment National Program requirement for Combi Ovens. The SAC in conjunction with VHA is seeking a qualified source to supply brand name or equal identified Rational iCombi® Pro or equal Combi Oven and associated equipment on an agency-wide basis. VA intends to award a single Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this equipment. Vendors will be required to deliver Combi Ovens to VA medical centers and facilities in the Continental United States (CONUS) and Outside the Continental United States (OCONUS). The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need. The associated North American Industrial Classification System (NAICS) code for this procurement is 333241 Food Product Machinery Manufacturing and the associated size standard is 500 employees. The FAR Provision found at 52.204-7(b)(1) requires that An Offeror is required to be registered in SAM when submitting an offer or quotation and at time of award. You may access the SAM website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the Small Business Search (SBS) database at: https://search.certifications.sba.gov/ at the time of submission. Submissions for this sources sought shall be submitted by email no later than February 25, 2026, at 9:00 AM EST to all the following:
[email protected] [email protected] This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time. 2.0 SCOPE OF WORK The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Combi Oven product line as a candidate for a VA-wide (otherwise referred to as national ) contract. Combi ovens are thermally insulated chambers used in cooking for warming, cooking, and baking food, typically fueled by either natural gas or electricity. These food service ovens have thermostatic controls, which turn the oven on and off and select the temperature at which the oven will operate, and, usually, a timer. They may have complex, computer-based controls allowing a wide variety of operating modes. Combi ovens may be freestanding or countertop units. The following Contract Line Items are being considered: Contract Line Items Manufacturer Part Number Description 0001 Rational LM100EE RATIONAL Model No. ICP 10 FULL E 208/240V 3 PH (LM100EE) (CE1ERRA.0000221) iCombi Pro® 10 Full Size Combi Oven, electric, (10) 18" x 26" sheet pan or (20) 12" x 20" steam pan or (10) 2/1 GN pan capacity, (5) stainless steel grids included, intelligent cooking system with (4) assistants; iDensityControl, iCookingSuite, iProductionManager, & iCareSystem, (6) operating modes, (5) cooking methods, (3) manual operating modes, 85° to 572°F temperature range, quick clean, care control, eco mode, 6 point core temperature probe, retractable hand shower, Ethernet interface, Wi Fi enabled, 208/240v/60Hz/3 ph, 103.8/90.0 amps, 37.4 kW, CE, IPX5, UL, cULus, NSF, ENERGY STAR ® 0001AA Rational Parts and Labor Warranty 2 years parts and labor, 5 years steam generator warranty 0001AB Rational CAP Chef Assistance Program CAP Chef Assistance Program, a RATIONAL certified Chef conducts 4 hours/location specialized application training with personnel, no charge 0001AC Rational 9999.2002 Pre Installation, Site Consultation, provides an installation consultation to ensure the site has proper space and connections for gas, electric, drain & water, one (1) Consultation is needed for every four (4) cooking systems, add in one (1) kitchen , includes 100 miles (200 miles round trip). (see attached installation flyer for details) THIS ITEM IS NON DISCOUNTABLE, USA ONLY (NET) 0001AD Rational 9999.2201 RCI RATIONAL Certified Installation, new certified installation for each individual electric table top iCombi on a stand or counter, 100 miles (200 round trip) included. (Do not use for Combi Duo, See attached installation flyer for details) THIS ITEM IS NON DISCOUNTABLE, USA ONLY (NET) 0001AE Rational 1900.1159US Water Filtration Single Cartridge System, for any single combi model, or XS & half size Combi Duos, or iVario includes: (1) single head with pressure gauge, R95 CLX filter & (1) filter installation kit 0001AF Rational 9999.2271 RCI RATIONAL Certified Installation, additional installation cost for a RATIONAL Water Filter System is available when purchased with Certified Installation of RATIONAL unit THIS ITEM IS NON DISCOUNTABLE, USA ONLY (NET) The RATIONAL Water Filtration Systems helps provide consistent high quality water to your RATIONAL cooking systems. The patented carbon block technology reduces the effects of sediment, chloramines, and chlorine while delivering the required flow rates. All public water systems using surface water and most ground water systems treat with either chlorine/chloramine or chlorine dioxide (EPA will allow levels as high as 4ppm safe for drinking water, exceeding our maximum level of .2ppm. Chloride concentrations above 80ppm can cause corrosion. RATIONAL Water Filtration does NOT reduce chloride 0001AG Rational 56.01.535 Active Green Cleaner Tabs, for all iCombi Pro/Classic, 150 pieces/bucket (minimum order quantity 2 ea, unless ordered with a unit) (NET) 0001AH Rational 56.00.562 Care Tabs, bucket of 150 packets for all iCombi Pro/Classic models and Self Cooking Center® units from 10/2008, with Care Control Serial SG, SH or SI series (minimum order quantity: 2pcs, unless ordered with a unit) (NET) 0001AI Rational 60.31.090 Stand I Stationary Oven Stand, 27 1/2"H, all sides open, stainless steel construction, for iCombi 6 and 10 full size Classic/Pro 0001AJ Rational 6010.2101 Gastronorm Grid Shelf, 2/1 size, 25 5/8" x 20 7/8", stainless steel 0002 Rational LM100GG RATIONAL Model No. ICP 20 FULL NG 208/240V 1 PH (LM100GG) (CG1GRRA.0000245) iCombi Pro® 20 Full Size Combi Oven, natural gas, (20) 18" x 26" sheet pan or (40) 12" x 20" steam pan or (20) 2/1 GN pan capacity, mobile oven rack & (10) stainless steel grids included, intelligent cooking system with (4) assistants; iDensityControl, iCookingSuite, iProductionManager, & iCareSystem, (6) operating modes, (5) cooking methods, (3) manual operating modes, 85° to 572°F temperature range, quick clean, care control, eco mode, 6 point core temperature probe, retractable hand shower, Ethernet interface, Wi Fi enabled, 303,500 BTU, 208/240v/60Hz/1 ph, 6 ft. cord, 2.2 kW, CE, IPX5, cCSAus, NSF, ENERGY STAR ® 0002AA Rational Parts, and Labor Warranty 2 years parts and labor, 5 years steam generator warranty 0002AB Rational CAP Chef Assistance Program CAP Chef Assistance Program, a RATIONAL certified Chef conducts 4 hours/location specialized application training with personnel, no charge 0002AC Rational 9999.2212 RCI RATIONAL Certified Installation, new certified installation for each gas floor iCombi, 100 miles (200 round trip) included. (See attached installation flyer for details) THIS ITEM IS NON DISCOUNTABLE, USA ONLY (NET) 0002AD Rational 8720.1561US Installation Kit, for gas iCombi/SCC/CMP 102G (208 240/60Hz/1ph); gas iCombi/SCC/CMP 201G (120/60Hz/1ph); gas iCombi/SCC/CMP 202G (208 240/60Hz/1ph) THIS ITEM IS NONDISCOUNTABLE, USA ONLY (NET) 0002AE Rational 1900.1159US Water Filtration Single Cartridge System, for any single combi model, or XS & half size Combi Duos, or iVario includes: (1) single head with pressure gauge, R95 CLX filter & (1) filter installation kit 0002AF Rational 9999.2271 RCI RATIONAL Certified Installation, additional installation cost for a RATIONAL Water Filter System is available when purchased with Certified Installation of RATIONAL unit THIS ITEM IS NON-DISCOUNTABLE, USA ONLY (NET) The RATIONAL Water Filtration Systems helps provide consistent high quality water to your RATIONAL cooking systems. The patented carbon block technology reduces the effects of sediment, chloramines, and chlorine while delivering the required flow rates. All public water systems using surface water and most ground water systems treat with either chlorine/chloramine or chlorine dioxide (EPA will allow levels as high as 4ppm safe for drinking water, exceeding our maximum level of .2ppm. Chloride concentrations above 80ppm can cause corrosion. RATIONAL Water Filtration does NOT reduce chloride 0002AG Rational 56.01.535 Active Green Cleaner Tabs, for all iCombi Pro/Classic, 150 pieces/bucket (minimum order quantity 2 ea, unless ordered with a unit) (NET) 0002AH Rational 56.00.562 Care Tabs, bucket of 150 packets for all iCombi Pro/Classic models and Self Cooking Center® units from 10/2008, with Care Control Serial SG, SH or SI series (minimum order quantity: 2pcs, unless ordered with a unit) (NET) 0002AI Rational 6010.2101 Gastronorm Grid Shelf, 2/1 size, 25 5/8" x 20 7/8", stainless steel 0003 Rational LM100GE RATIONAL Model No. ICP 20 FULL E 208/240V 3 PH (LM100GE) (CG1ERRA.0000227) iCombi Pro® 20 Full Size Combi Oven, electric, (20) 18" x 26" sheet pan or (40) 12" x 20" steam pan or (20) 2/1 GN pan capacity, mobile oven rack & (10) stainless steel grids included, intelligent cooking system with (4) assistants; iDensityControl, iCookingSuite, iProductionManager, & iCareSystem, (6) operating modes, (5) cooking methods, (3) manual operating modes, 85° to 572°F temperature range, quick clean, care control, eco mode, 6 point core temperature probe, retractable hand shower, Ethernet interface, Wi Fi enabled, 208/240v/60Hz/3 ph, 188.5/163.3 amps, 67.9 kW, IPX5, UL, cULus, NSF, ENERGY STAR ® 0003AA Rational Parts and Labor Warranty 2 years parts and labor, 5 years steam generator warranty 0003AB Rational CAP Chef Assistance Program CAP Chef Assistance Program, a RATIONAL certified Chef conducts 4 hours/location specialized application training with personnel, no charge 0003AC Rational 9999.2002 Pre Installation Site Consultation provides an installation consultation to ensure the site has proper space and connections for gas, electric, drain & water, one (1) Consultation is needed for every four (4) cooking systems, add in one (1) kitchen , includes 100 miles (200 miles round trip). (see attached installation flyer for details) THIS ITEM IS NON DISCOUNTABLE, USA ONLY (NET) 0003AD Rational 9999.2202 RCI RATIONAL Certified Installation, new certified installation for each electric floor iCombi, 100 miles (200 roundtrip) included. (See attached installation flyer for details) THIS ITEM IS NON DISCOUNTABLE, USA ONLY (NET) 0003AE Rational 8720.1564US Installation Kit, for electric 20 full size (240/60Hz/3ph) THIS ITEM IS NON DISCOUNTABLE, USA ONLY (NET) 0003AF Rational 1900.1159US Water Filtration Single Cartridge System, for any single combi model, or XS & half size Combi Duos, or iVario includes: (1) single head with pressure gauge, R95 CLX filter & (1) filter installation kit 0003AG Rational 9999.2271 RCI RATIONAL Certified Installation, additional installation cost for a RATIONAL Water Filter System is available when purchased with Certified Installation of RATIONAL unit THIS ITEM IS NON DISCOUNTABLE, USA ONLY (NET) The RATIONAL Water Filtration Systems helps provide consistent high quality water to your RATIONAL cooking systems. The patented carbon block technology reduces the effects of sediment, chloramines, and chlorine while delivering the required flow rates. 0003AH Rational 60.22.490 Mobile Oven Rack, type 20 full size Pro/Classic, (20) 24"x 20" pan capacity, 2 1/2" spacing (Grid Shelves sold separately) 0003AI Rational 6015.1165 Gastronorm Perforated Steam Pan, 1/1 size, 12 3/4" x 20 7/8", 2 1/2" deep, stainless steel 0004 Rational LM100EG RATIONAL Model No. ICP 10 FULL NG 208/240V 1 PH (LM100EG) (CE1GRRA.0000240) iCombi Pro® 10 Full Size Combi Oven, natural gas, (10) 18" x 26" sheet pan or (20) 12" x 20" steam pan or (10) 2/1 GN pan capacity, (5) stainless steel grids included, intelligent cooking system with (4) assistants; iDensityControl, iCookingSuite, iProductionManager, & iCareSystem, (6) operating modes, (5) cooking methods, (3) manual operating modes, 85° to 572°F temperature range, quick clean, care control, eco mode, 6 point core temperature probe, retractable hand shower, Ethernet interface, Wi Fi enabled, 152,000 BTU, 208/240v/60Hz/1 ph, 6 ft. cord, 1.5 kW, CE, IPX5, cCSAus, NSF, ENERGY STAR ® 0004AA Rational Parts and Labor Warranty 2 years parts and labor, 5 years steam generator warranty 0004AB Rational CAP Chef Assistance Program CAP Chef Assistance Program, a RATIONAL certified Chef conducts 4 hours/location specialized application training with personnel, no charge 0004AC Rational 9999.2002 Pre Installation Site Consultation provides an installation consultation to ensure the site has proper space and connections for gas, electric, drain & water, one (1) Consultation is needed for every four (4) cooking systems, add in one (1) kitchen , includes 100 miles (200 miles round trip). (see attached installation flyer for details) THIS ITEM IS NON DISCOUNTABLE USA ONLY (NET) 0004AD Rational 9999.2211 RCI RATIONAL Certified Installation, new certified installation for each individual gas table top iCombi on a stand or counter, 100 miles (200 round trip) included. (Do not use for Combi Duo, See attached installation flyer for details) THIS ITEM IS NON DISCOUNTABLE, USA ONLY (NET) 0004AE Rational 8720.1561US Installation Kit, for gas iCombi/SCC/CMP 102G (208 240/60Hz/1ph); gas iCombi/SCC/CMP 201G (120/60Hz/1ph); gas iCombi/SCC/CMP 202G (208 240/60Hz/1ph) THIS ITEM IS NONDISCOUNTABLE, USA ONLY (NET) 0004AF Rational 1900.1159US Water Filtration Single Cartridge System, for any single combi model, or XS & half size Combi Duos, or iVario includes: (1) single head with pressure gauge, R95 CLX filter & (1) filter installation kit 0004AG Rational 9999.2271 RCI RATIONAL Certified Installation, additional installation cost for a RATIONAL Water Filter System is available when purchased with Certified Installation of RATIONAL unit THIS ITEM IS NON DISCOUNTABLE, USA ONLY (NET) The RATIONAL Water Filtration Systems helps provide consistent high quality water to your RATIONAL cooking systems. The patented carbon block technology reduces the effects of sediment, chloramines, and chlorine while delivering the required flow rates. 0004AH Rational 60.31.090 Stand I Stationary Oven Stand, 27 1/2"H, all sides open, stainless steel construction, for iCombi 6 and 10 full size Classic/Pro The Department of Veterans Affairs (VA) is seeking vendors who can provide Combi Oven as listed above or equal commodities which meet all the following Salient Characteristics (SC): The Department of Veterans Affairs (VA) is seeking vendors who can provide Rational iCombi® Pro or equal Combi Oven or equal as listed above which meet all the following salient characteristics: Vendors may quote any product solution or configuration so long as they meet the salient characteristics. Products quoted in the technical volume must be captured on the Vendor s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor s pricing volume with a quantity of zero. CLIN s 0001, 0002, 0003, and 0004 apply to SCs 1-10, CLIN 0001AA, 0002AA, 0003AA, and 0004AA apply to SC 7. CLIN 0001AC-AF, 0002AC-AF, 0003AC-AG, 0004AC-AG apply to SC 11. SC # SALIENT CHARACTERISTICS METHOD OF EVALUATION SC 1 Must include an integrated intelligent cooking system with temperature probe included. Literature Review SC 2 Robust construction with materials resistant to wear and tear, suitable for harsh environments and heavy-duty use. Literature Review SC 3 Must perform steaming, convection and a combination of steam and convection functions; Must be able to do a temperature range of 90oF 550oF. Literature Review SC 4 Optimized for reduced energy consumption, lowering operational costs and promoting sustainability. Must be Energy Star Rated. Literature Review SC 5 Must have programmable cool-down capability, safe steam venting system and locking door. Literature Review SC 6 Integrated autonomous cleaning system with hand shower included. Literature Review SC 7 Warranty: Minimum of 1-year parts and labor warranty, 1 year steam generator warranty Warranty terms will be evaluated for equivalency in coverage scope and lifecycle value. Literature Review SC 8 10-20 E/G models: Must hold minimum of (10) 18 x 26 generic full size sheet pans or (20) 12 x 20 steam pans on Mobile Oven Rack 20-20 E/G models: Must hold minimum of (20) 18 x 26 generic full size sheet pans or (40) 12 x 20 steam pans on Mobile Oven Rack Literature Review SC 9 Must have High efficiency LED lighting Literature Review SC 10 Must be Wi-Fi capable Literature Review SC 11 Must provide Brand Specific Certified installation to include a pre-installation site visit to evaluate proper connections for gas, electric, drain, and water. Water filtration system included. Literature Review For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics (SC) specified above. The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the OEM and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the salient characteristics. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number. Responses to this Sources Sought Notice shall include the following: Does vendor offer an annual service plan, Yes or No? If Yes: What does the plan cover? Does plan cover software updates only? Does the plan cover parts repair or replacement only? Does the plan cover both software and parts? Vendor is requested to provide documentation that shows information on their service plan. Is the service provided by the OEM or a subcontractor? Full name and address of company DUNS number/ CAGE Code/ SAM UIE Business Size Manufacturer or Distributor If distributor provide full name, business size and address of manufacturer. Country of Origin designation for all products Ability to provide uninterrupted supply of products on a national scale Technical Literature that clearly shows product(s) meet the identified salient characteristics and page numbers where each salient characteristic is met Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified. Although not required, vendors responding to this Sources Sought are highly encouraged to submit a Capabilities Statement. Contractors submitting capability statements in response to this RFI must specifically address the questions outlined above. Generic capability statements that do not directly pertain to this RFI will not be considered. Additionally, links requesting capability statements or further information will not be accessed. All responses must be submitted as an actual file attachment.