This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number, VA-69D-10-RQ-0331, is issued as a request for quotation (RFQ). This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-39 effective March 19, 2010 and Veterans Affairs Acquisition Regulation Supplement (VAAR) current to January 2010. The North American Industry Classification System (NAICS) Code for this acquisition is 334519, Size Standard: 500 Employees. This procurement is unrestricted. Offeror's quotes are hereby being requested and shall be submitted on offeror's letterhead or bid form and shall contain the name, title, and signature of person authorized to submit quotes on behalf of the contractor. The following items are offered by Elekta, Inc. are known to meet the VA's needs. Offeror shall provide the following Brand Name or Equal items: ITEM 1: Description: Leksell Coordinate Frame G Kit with Insulated Posts, 40 RFS, Model: 1014014, QTY 1, $____________ ITEM 2: Description: Leksell Multipurpose Stereotactic Arc, Model: 1008174, QTY 1, $____________ ITEM 3: Description: Leksell Stereotactic System Clamp, Model: A1200-04, QTY 1, $____________ ITEM 4: Description: MR-Indicator for Leksell Coordinate Frame G, Model: A0820-07, QTY 1, $____________ ITEM 5: Description: MR-Adapter, Model: A0420-XX, QTY 1, $____________ ITEM 6: Description: CT-Indicator for Leksell Coordinate Frame G, Model: A0800-11, QTY 1, $____________ ITEM 7: Description: CT-Adapter, Adjustable, without Table Fixation, Model: A0400-04, QTY 1, $____________ ITEM 8: Description: CT-Table fixation, Model: A0401-XX, QTY 1, $____________ ITEM 9: Description: Sedan Side-Cutting Biopsy Needle Kit I, Model: A2430-01, QTY 1, $____________ ITEM 10: Description: Cross Hairs Kit, Model: 914798, QTY 1, $____________ ITEM 11: Description: Insertion Cannula Kit (L=190mm, D=1.6mm), Model: 907801, QTY 1, $____________ Government Discount $_____________. Total Cost $___________. Cost includes freight charge. Pricing must be all inclusive to include: installation, training, and all travel expenses for training. Operator manual, maintenance manual and 1 year warranty with telephone software support must be included. Stereotactic System Salient Characteristics 1. Must be compatible with CT, DSA, MRI, PET, and X-ray imaging modalities 2. Must have one coordinate frame that is compatible with CT, DSA, MRI, PET, and X-ray imaging modalities and can accommodate imaging in any sequence 3. Must be able to do CT and MR scans parallel to the frame such that scans can be compared to one another 4. Must have exchangeable front pieces to allow for maximum flexibility in accessing the patient's nose and/or mouth and assists in frame positioning 5. Must be compatible with insulated fixation posts to prevent burns during scans 6. Must allow for target approaches in the lateral, parallel, posterior fossa, and hypophyseal as well as 4 additional approaches of supratentorail, suboccipital, transsphenoidal, and endoscopic 7. Must have target accesses for A-P, lateral, and vertical targets 8. Must be able to be used for radiosurgery, neurosurgery, microsurgery and biopsy as well as neuroendoscopy and electrode implantation 9. Must use adjustable fixation points and self-tapping screws 10. Must be able to be secured to the operating table Delivery, which shall occur within 30 calendar days of contract award, shall be FOB DESTINATION to Clemet J Zablocki VA Medical Center, Warehouse Receiving/Shipping, 5000 West National Ave, Milwaukee WI 53295. The Contractor is responsible for all freight charges. All items offered must comply with FAR 52.211-6 Brand Name or Equal and must have the alike salient characteristics of the items stated above, to include technical documentation to support products being offered as equal items. If offering an equal product, offeror must complete the following: Manufacturer Name __________, Brand _________, Make or Model Number ___________. If offering an equal product, offer must include product literature, product samples (if requested), technical features, warranty provisions, and any training and or installation that will be required. The provision at 52.212-1, Instructions to Offeror--Commercial Items, applies to this solicitation. Award will be made to the offeror representing the best value to the Government. All quotes will be evaluated in accordance with technical capability, compliance with the solicitation requirements and price. The provision at 52.212-3, Offeror Representations and Certification--Commercial Items, applies to this solicitation. The contractor shall return a completed copy of this provision with its quotation. A copy of the provision may be attained from https://www.acquisition.gov/far/current/html/52_212_213.html#wp1179194 or completed at https://orca.bpn.gov/. The resulting firm fixed price award will incorporate the requirements of the clause at FAR 52.212-4, Contract Terms and Conditions--Commercial Items. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items, is incorporated in this requirement, which will include (1) 52.233-3, Protest After Award (31 U.S.C. 3553); (2) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub L. 108-77, 108-78); (3) 52.203-6, Restrictions on Subcontractor Sales to the Government; (4) 52.219-8, Utilization of Small Business Concerns; (5) 52.219-28, Post Award Small Business Program Representation; (6) 52.222-19, Child Labor Cooperation with Authorities and Remedies; (7) 52.222-21, Prohibition of Segregated Facilities; (8) 52.222-26, Equal Opportunity; (9) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; (10) 52.222-36, Affirmative Action for Workers with Disabilities; (11) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; (12) 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees; (13) 52.225-3, Buy American Act--Free Trade Agreements--Israeli Trade Act (NOV 2006) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, Pub. L.108-77, 108-78, 108-286, 109-53 and 109-169); and (14) 52.232-34, Payment by Electronic Funds Transfer--Other than Central Contractor Registration (MAY 1999) (31 U.S.C. 3332). The clauses may be accessed in full text at these addresses https://www.acquisition.gov/far/ http://www1.va.gov/oamm/oa/ars/policyreg/vaar/ In addition, 52.247-34 F.O.B. Destination, 52.211-6 Brand Name or Equal, VAAR 852.211-73 Brand Name or Equal, VAAR 852.211-70 Service Data Manuals, 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, VAAR 852.246-70 Guarantee, VAAR 852.203-70 Commercial Advertising, 852.233-70 Protest Content/Alternative Dispute Resolution, 852.233-71 Alternate protest procedure and 852.273-75 Security Requirement for Unclassified Information Technology Resources apply to this acquisition. All HIPAA will apply. The Offeror shall also provide its DUNS number and Tax Identification number. As of October 1, 2003, all Contractors, both large and small, are required to register in the Central Contractor Registration (CCR) database before an award. Contractors are responsible for the accuracy of information added to CCR. To register, go to http://www.ccr.gov/. Quotations are due on or before April 22, 2010, by 2:00 PM Central Standard Time to be considered responsive. The assigned Contracting Officer is Ashley Johnson. Offers can be mailed, faxed or emailed to the GLAC attn: Ashley Johnson, 5000 W. National Ave, Bldg 5, Milwaukee, WI 53295; fax: 414-902-5457; email address:
[email protected]. Quotes should be marked with the request for quote (RFQ) number VA-69D-10-RQ-0331. Oral quotes will not be accepted. A. CONTRACTOR: PHONE #: DUNS NO. TIN NO. E-MAIL: B. GOVERNMENT: Ashley Johnson, Contracting Officer VA Medical Center - GLAC - Bldg. 5 5000 West National Ave. Milwaukee, WI 53295 (414) 902-5442 C. CONTRACTOR SHALL BE RESPONSIBLE TO CONTACT: Jacklyn Bohman at 414-384-2000 extension 41071 after receipt of award letter to confirm delivery location and shipping date. Contractor will coordinate with the COTR and /or Contracting Officer in regards to the delivery and training of the equipment. VENDOR WILL INCLUDE VA PURCHASE ORDER NUMBER ON ALL PACKING LISTS. THE PURCHASE ORDER NUMBER WILL BE FURNISHED AT TIME OF AWARD. D. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be mailed to the following address: VA FSC P.O. BOX 149971 AUSTIN, TX 78714 Vendor inquires: Toll Free Number 1-877-353-9791 E-mail Address: www.fsc.va.gov/fsc/vendors.htm _________________________________________________________________ Acknowledgment and Acceptance ________________________ ________________________ __________________ NAME TITLE DATE