COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Synopsis/Solicitation Solicitation Number: 36C25219Q0865 Posted Date: Monday, September 9, 2019 Original Response Date: Thursday, September 12, 2019 Current Response Date: Thursday, September 12, 2019 Product or Service Code: 6640 Set Aside: Open and Unrestricted NAICS Code: 334516 Contracting Office Address Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 South 84th Street, Suite 101 Milwaukee, WI 53214 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) SubPart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Number 2019-04; effective September 06, 2019. The associated North American Industrial Classification System (NAICS) code for this procurement is 334516 (Analytical Laboratory Instrument Manufacturing) with a small business size standard of 1000 employees. The Department of Veterans Affairs, Jesse Brown VA Medical Center, 2030 West Taylor, Chicago, Illinois 60612-4223 is seeking Brand Name Only Model Number 1900, Stereotaxic Alignment Instrument and Accessories. Delivery and Complete Original Equipment Manufacturer Warranty is required to allow the high standard of Research to continue at the Jesse Brown VA Medical Center. Please see attached Justification for Brand Name only. Items known to meet the Government s needs for research on rodents only: Item Qty Model Number and Description Item Price 0001 1 1900; Stereotaxic Alignment Instrument (includes: Stereotaxic Mouse Head holder with Sagittal plate, stereotaxic base plate with A.P. rails, Model 1923-B Mouse Gas Anesthesia Head Holder and Model 1922 Non-Rupture 60 degrees Tip Mouse Ear Bars $ 0002 1 1940; Digital manipulator 1 Micron 3-Axis Display Console $ 0003 1 1905; Alignment Indicator $ 0004 1 1910; Dial Test Indicator $ 0005 1 1911; Drill $ 0006 1 1915; Scope $ 0007 1 1966; Cannula Holder (Alzet/Plastic One 3.4/3.5mm) $ 0008 1 1972; Syringe Holder $ Total price: $ Services 1. All (8) Eight-line items will be delivered to the Department of Veterans Affairs, Jesse Brown VA Medical Center, 2030 West Taylor, Chicago, Illinois 60612-4223. The delivery period of performance should be as soon as possible after contract award has occurred. Delivery shall be provided no later than 60 days after receipt of order/award of contract. All quotes are requested to be submitted to Contacting Officer as FOB destination. Place of Performance Address: Department of Veterans Affairs Jesse Brown VA Medical Center 2030 West Taylor Chicago, IL Postal Code: 60612-4223 Country: UNITED STATES Basis for Award 1. Award shall be made to the offeror whose quotation offers the lowest price technically acceptable of Brand Name Only equipment. 2. Price reasonableness, in accordance with FAR 13.106-3, will be followed. 3. For authorized distributors of the Brand-Name equipment, proof of authorized distributorship must be included in the submission to the Contracting Officer. The Contracting Officer will deem the submission an un-interested party if authorized distributorship paperwork from the Original Equipment Manufacturer is not received or missing with submission. 4. This is an open-market combined synopsis/solicitation for products and services, as defined herein.  The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. In accordance with FAR 12.301(b)(1) and FAR 52.212-1(b)(11), To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Offeror shall list exception(s) and rationale for the exception(s). 5. The Offerors quote submitted to this CO shall also have the same 8-line item that matches this notice, and the required statement regarding terms and conditions of contract within their quote. The Offeror may submit this same Combined Synopsis/Solicitation as their official quote, and if so, all pages are required for submission, and the vendors name, and DUNS number must be placed on the last submitted sheet of this Combined Synopsis/Solicitation. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following FAR and VAAR solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items OCT 2018 Also includes: The Prevention of Gray Market Items: (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.  (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. Addendum to FAR 52.212-1, Instructions to Offerors Commercial Items OCT 2018 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index/html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) 52.204-7, System for Award Management 3. End of Addendum to 52.212-1 FAR 52.212-3, Offerors Representations and Certifications Commercial Items OCT 2018 Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following FAR and VAAR contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items OCT 2018 And Includes Addendum to FAR 52.212-4. FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index/html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) FAR 52.204-13, System for Award Management Maintenance (OCT 2018) FAR 52.204-18, Commercial and Government Entity Code Maintenance (JUL 2016) FAR 52.225-1, Buy American Act Supplies FAR 52.225-18, Place of Manufacturer FAR 52.232.40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) VAAR 852.203-70, Commercial Advertising (MAY 2008) VAAR 852.246-71, Rejected Goods (OCT 2018) End of Addendum FAR 52.212-4 FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (AUG 2019) Submissions shall be received no later than 4:00 PM CST, Thursday, September 12, 2019 via email address
[email protected]. Hand delivery, submission via FBO.gov and fax will not be methods acceptable for submission of quotes. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Offerors are responsible for submitting offers and quotes to reach the Contracting Officer designated in the solicitation by the time and means specified in the solicitation. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer, Shari Lee at
[email protected].