Combined Synopsis/Solicitation Solicitation Number: FA461323Q0021 Purchase Description: Trimble X7 1. This is a Combined Synopsis/Solicitation Notice for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued. This solicitation will be posted to the SAM.gov website as a 100% Small Business Set-Aside. 2. The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA461323Q0021, as a Request for Quote using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 334511, with a small business standard of 1,250 Employees. 3. The Government intends to award a Firm Fixed-Price Contract. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2023-04 effective 2-Jun-23, Defense Federal Acquisition Regulation Supplement DFARS Change Number 06/09/2023 effective 9-Jun-23 and Department of the Air Force Federal Acquisition Regulation Supplement DAFAC 2023-0707 effective 7/7/2023 4. DESCRIPTION OF ITEMS/SERVICES: All CLINs F.O.B. Destination. All items are Brand Name only. CLIN 0001: Quantity: 1 Unit of Issue: Each (Delivery related expenses must be included in Price) Product Description Description: Trimble X7 kt with T10x Tablet Item No: X-7-100-00-T10X Requested Evaluation Criteria: 3D Laser Scanning System with Laser Pointer IP55 Rated Automated Calibration Automated Self-Leveling Integrates with Trimble Perspective for Georeferencing Includes Trimble Registration Assist 2 year warranty Intel i7 Processor 1TB Storage 32GB RAM 8 MP Camera Unit Price: $_____________ Quoted Total Price: $________________ OVERALL TOTAL PRICE: $ __________________ DELIVERY DATE(S): 30 calendar days after notice of award. PLACE OF DELIVERY: 90 CES ATTN: Mr. Jack Jenkins Ms. Alice Macvey (307) 773-5091 300 Vesle Dr Bldg 320 FE WARREN AFB WY 82005 5. Quotes MUST be received no later than 1100 AM MDT 11 August 2023; by e-mail to
[email protected] and
[email protected] 6. Per FAR Subpart 4.1102, offerors are required to be registered in System for Award Management (SAM) at the time an offer is submitted. Failure to do so will result in the offer being deemed ineligible for award. 7. APPLICABLE FAR CLAUSES: a. All applicable Provision/Clauses can be found in Attachment 1 – Provisions and Clauses. The following are instructions and evaluation factors pulled from the Provision/Clauses document specific to this combined synopsis/solicitation for easier viewing for the vendor. 8. FAR 52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS -- Commercial Items (m) a. Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1. b. After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate. c. The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and “quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of an order. d. The Government will consider all quotes that are timely received and may consider late quotes. Failure of a quote to address any items required in the submission package may make a quote Unacceptable. e. Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows: (n) In addition to the quote submission requirements stated in FAR provision 52.212-1, quoters shall provide the following, as part of the quote submission package, no later than the required time and date for quote submission: (a) Price quote which identifies the requested item(s), unit price inclusive of shipping (if any), and extended price. (b) Total Firm Fixed price (c) Any Discount Terms (d) Estimated time of delivery (e) Technical Submission Requirements: Quoter to provide documentation or descriptive literature on commodities characteristics. (f) For Parts/Supply buy, the quote shall contain a description including part number and title for each item listed in the solicitation to allow the Government to verify that the quoted parts match the requirements listed in the requirements schedule. (End of provision) 9. FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021) a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (1) Technical capability of the item offered: meets the required specifications identified within each CLIN. (2) Price: Award will be made to the lowest price technically acceptable quote. No additional information from the offeror will be required if the price is based on adequate price competition. In the event adequate price competition does not exist, the contracting officer will obtain information from the offeror (if required) to determine the reasonableness of the offered prices. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) 10. AFFARS 5352.201-9101 AFGSC Ombudsman (OCT 2019) a. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. b. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). c. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, for AFGSC (Air Force Global Strike Command) acquisitions please contact the Director of Contracts, Air Force Installation Contracting Center, Operating Location – Global Strike (AFICC/KG OL-GSC) via the following e-mail workflow address:
[email protected]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431. d. The ombudsman has no authority to render a decision that binds the agency. e. Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer. (End of clause) ATTACHMENT: Attachment 1 – Provisions and Clauses Attachment 2 – Brand Name J&A