This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The simplified acquisition procedures of FAR Part 13 will be used in conjunction with commercial items procedures of FAR Part 12. NAICS code is 334510, size standard is 500 employees. This is a SMALL BUSINESS SET-ASIDE. Only offers from Small Business's will be accepted. Solicitation # RFQ VA256-13-Q-0315 Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-56, effective April 2, 2012. All questions pertaining to this solicitation must be submitted by 12:00pm EDT January 23, 2012. Send all questions electronically to
[email protected] Only electronic offers will be accepted. Offers must be submitted to
[email protected] NO LATER THAN January 24, 2012 by 6:00 PM EST. INSTRUCTIONS TO OFFERORS An offer shall be considered complete if it includes the technical capability for other than brand name, price quote and required documentation in accordance with instructions provided herein. Offers that fail to furnish the required documentation may be excluded from consideration. As a minimum, offers must include- 1. All "Equal" items must include additional technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation, if necessary. This may include product literature, or other documents. Complete Technical Capability (Attachment 1) 2. Offerors must return provision 52.212-3 with their proposal. Offerors may either (1) complete all relevant portions of the provision or (2) complete paragraph (b) of the provision and indicate that it has completed official representations and certifications online at https://orca.bpn.gov/login.aspx. 3. Contact information, Name, Phone Number, Fax Number and email address 4. Mailing address and Remit to address, if different than mailing address 5. Acknowledgment of Solicitation Amendments 6. Offeror's DUNS number 7. Equipment Place of Manufacture (include US city, state and ZIP+4; or foreign country) PRICE/COST SCHEDULE Please provide a unit price, extended amount and total amount for the all items. The total amount must be inclusive of any shipping cost. NO/Description QTY UNIT Ext Cost 81-40000-000 1 EA _________ Grand Total $=========== DELIVERY Offeror's proposed initial delivery date: ____________________ Days ARO FOB Destination. All shipping charges must be included in price of items. SHIPPING ADDRESS: VA MEDICAL CENTER 2200 Fort Roots Dr. North Little Rock, AR 72205 Bldg. 170 3J/110 ***The Central Arkansas Veterans Health System reserves the right to change the delivery schedule at any time. Written notice will be sent to vendor electronically no later than 3 days before a change in the delivery schedule is needed. *** SOLICITATION PROVISIONS/CONTRACT CLAUSES: 1. The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; 2. FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; 3. FAR 52.212-4, Contract Terms and Conditions - Commercial Items; 4. FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (May 2011) For the purposes of this clause items (b) 4, 6, 7, 21, 24, 25, 26, 27, 36, 38(iii), 40, 46 are considered checked and apply. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/. 5. VAAR 852.203-70 Commercial Advertising (Jan 2008) 6. VAAR 852.211-70 Service Data Manuals (NOV 1984) (a) 811.107(a) 7. VAAR 852.246-71 Inspection (Jan 2008) 8. VAAR 852.273-76 Electronic Invoice Submission (Interim-October 2008) 52.211-6 Brand Name or Equal (AUG 1999) (a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation. (b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must- (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation; (2) Clearly identify the item by- (i) Brand name, if any; and (ii) Make or model number; (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and (4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. (c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) To the maximum extent practicable, offerors are encouraged to respond to this solicitation using pre-existing materials (such as brochures, catalogs, marketing documents) rather than creating new documents. (e) Offerors shall annotate the salient characteristics listed above to indicate the location of the relevant information used to meet the specification (document name and page number). (f) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation. 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) (a) Offerors will be evaluated to the extent they can provide the items (or equal) listed in the price schedule. The Government will award to the offeror with that will provide the Best Value to the government.