“Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.” All quotes shall be good until 31 Dec 2020 Combined Synopsis/Solicitation Solicitation Number: FA461320Q1041 Purchase Description: Digital Vehicular Repeater System This is a Combined Synopsis/Solicitation Notice for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued. This solicitation will be posted to the beta.SAM.gov web-site as a Total Small Business Set Aside. The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA461320Q1041, as a Request for Quote using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 334220, with a small business standard of 1,250 employees. The Government intends to award a Firm Fixed-Price Commercial Award. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2020-07 effective 31-August-2020, Defense Federal Acquisition Regulation Supplement DPN 08/31/2020 effective 31-August-2020 and Air Force Federal Acquisition Regulation Supplement AFAC 2019-1001 effective 01-Oct-2019. DESCRIPTION OF ITEMS/SERVICES: All CLINs FOB Destination. THIS IS A BRAND NAME/MANUFACTURER REQUIREMENT The Contractor shall provide the following: CLIN 0001: Digital Conventional Specifications: Firmware updates to allow portable radios to access all features of the P25 System (DVRS) PSU Activation APX Portable Radios (P/N: T8550A - QA00631AC) Quantity: 10 Quoted Unit Price Quoted Total Price _______________ ________________ CLIN 0002: Digital Smartzone Specifications: Firmware updates that allow mobile radios to have full access to all features of Futurecom (DVRS) Digital Vehicular Repeater System. MSU Activation APX Mobile Radios (P/N: T7562A - GA00631AB) Quantity: 10 Quoted Unit Price Quoted Total Price _______________ ________________ CLIN 0003: DVR VHF Vehicle Mount In-Band Application B Specifications : (DVRS) Digital repeater that mounts in a vehicle, that converts conventional radio signals for close quarter use when lower power radios can’t reach main system. (Motorola proprietary) for use with dual-band APX Mobile. (P/N: TT1237A - TT05716AA) Quantity: 4 Quoted Unit Price Quoted Total Price _______________ ________________ CLIN 0004: VHF Antennae that is compatible with the item in CLIN 0003 Specifications: DDN9014A Unity gain VHF Antennae for transport with MAG Mount Quantity: 4 Quoted Unit Price Quoted Total Price _______________ ________________ CLIN 0005: DVR In-Band Warranty DVR VHF Vehicle Mount In-Band Application B Specifications: 4-year extended warranty on each DVR VHF Vehicle mount In-Band Application B Quantity: 4 Quoted Unit Price Quoted Total Price _______________ ________________ CLIN 0006: DVR VHF Suitcase In-band Application B Specifications: (DVRS) Digital repeater that mounts that is transportable and setup at the scene of an incident that take the trunked LMR system and converts to conventional radio signal for close quarter use when lower power radios can’t reach the main system (Motorola proprietary) for use with dual-band APX Mobile (P/N: TT1243A - TT05716AA). With 120 VAC Power supply F. (P/N: TT06075AA). Standard orange transportable (P/N: TT06069AA). Quantity: 1 Quoted Unit Price Quoted Total Price _______________ ________________ CLIN 0007: Unity Gain Antennae that is compatible with the item requested in CLIN 0006 Specifications: HAD4008A Unity Gain Antennae Quarter Wave VHF 150.8-162 Roof mount. Quantity: 2 Quoted Unit Price Quoted Total Price _______________ ________________ CLIN 0008: DVR In-band Warranty DVR VHF Suitcase In-Band Application B Specifications: 4-Year extended Warranty for the DVR VHF suitcase in-band application B Quantity: 1 Quoted Unit Price Quoted Total Price _______________ ________________ TOTAL FOR ALL CLINS (0001 THROUGH 0008) $ ________________________ PRICE INCLUDES ALL COSTS INCLUDING SHIPPING TO F. E. WARREN AFB, WYOMING. DELIVERY DATE(S): 60 days After Date of Order/Contract PLACE OF DELIVERY: F.E. Warren AFB, WY Responses/quotes MUST be received no later than Friday, 25 Sept, 2020; 10:00 AM (Mountain Time). Forward responses by e-mail to
[email protected] and to
[email protected] Per FAR Subpart 4.1102, offerors are required to be registered in System for Award Management (SAM) at the time an offer is submitted. Failure to do so will result in the offer being deemed ineligible for award. APPLICABLE FAR CLAUSES: All applicable Provision/Clauses can be found in the attached document. The following are instructions and evaluation factors pulled from the Provision/Clauses document specific to this combined synopsis solicitation for easier viewing for the vendor. FAR 52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (m) (1) Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1. (2) After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate. (3) The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and “quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of an order. (4) The Government will consider all quotes that are timely received and may consider late quotes. Failure of a quote to address any items required in the submission package may make a quote unacceptable. (5) Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows: (n) In addition to the quote submission requirements stated in FAR provision 52.212-1, quoters shall provide the following, as part of the quote submission package, no later than the required time and date for quote submission: (1) Price quote which identifies the requested item(s), unit price inclusive of shipping (if any), and extended price. (2) Total Firm Fixed price (3) Any Discount Terms (4) Estimated time of delivery (5) Technical Submission Requirements (i.) For Parts/Supply buy, the quote shall contain a description including part number and title for each item listed in the solicitation to allow the Government to verify that the quoted parts match the requirements listed in the requirements schedule. (ii.) For a Services buy, the vendor shall provide a Statement of Work (SOW) based on the provided Statement of Objectives (SOO). FAR 52.212-2 Evaluation -- Commercial Items (Oct 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) Technical capability of the item offered: meets brand name to the Government requirement/specifications as identified within each CLIN. (ii) Price: Award will be made to the lowest price technically acceptable. No additional information from the offeror will be required if the price is based on adequate price competition. In the event adequate price competition does not exist, the contracting officer will obtain information from the offeror to the extent required to determine the reasonableness of the offered prices. (b) deleted (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) DFARS 252.232-7006 Wide Area Work Flow Payment Instructions. (DEC 2018) WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018) (a) Definitions. As used in this clause- Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization. Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system. Payment request and receiving report are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall- (1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the Web Based Training link on the WAWF home page at https://wawf.eb.mil/ (e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order: (1) Document type. The Contractor shall submit payment requests using the following document type(s): (i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher. (ii) For fixed price line items (A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer. Invoice and Receiving Report (Combo) (B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer. N/A (iii) For customary progress payments based on costs incurred, submit a progress payment request. (iv) For performance based payments, submit a performance based payment request. (v) For commercial item financing, submit a commercial item financing request. (2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract. (f) [Note: The Contractor may use a WAWF combo document type to create some combinations of invoice and receiving report in one step.] (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* | Field Name in WAWF || Data to be entered in WAWF | | Pay Official DoDAAC || F87700 | | Issue By DoDAAC || FA4613 | | Admin DoDAAC || FA4613 | | Inspect By DoDAAC || F1Y3EA | | Ship To Code || F1Y3EA | | Ship From Code || N/A | | Mark For Code || N/A | | Service Approver (DoDAAC) || F1Y3EA | | Service Acceptor (DoDAAC) || F1Y3EA | | Accept at Other DoDAAC || N/A | | LPO DoDAAC || N/A | | DCAA Auditor DoDAAC || N/A | | Other DoDAAC(s) || N/A | (4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable. (5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activities WAWF point of contact. www.aptac-us.org (2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed. (End of clause) Attachments Attachment 1 Additional Applicable Provisions and Clauses Attachment 2 Brand Name Justification Attachment 3 Request for Quote FA461320Q1041