Combined Synopsis/Solicitation Solicitation Number: FA461322QBSERVCAE Purchase Description: BSERV Mast Camera “Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.” This is a Combined Synopsis/Solicitation Notice for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued. This solicitation will be posted to Sam.Gov (FBO) web-site as a 100% Small Business Set Aside. The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA461322QBSERVCAE, as a Request for Quote using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 334220, with a small business standard of 1250 Employees. The Government intends to award a Firm Fixed-Price Commercial Award. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2022-07 effective 10-Aug-22, Defense Federal Acquisition Regulation Change Number 20220623 effective 23-Jun-22 and Air Force Federal Acquisition Regulation Supplement AFAC 2022-0701 effective 7/1/2022 DESCRIPTION OF ITEMS/SERVICES: All CLIN's F.O.B. Destination. **Quotes must be valid for through 31 Dec 2022 ** CLIN 0001: BSERV MAST Camera with features: - Vehicle mounting options - ±75’ length of cabling (enough to reach control station inside vehicle from 20’ mast) - IP67 dust/water resistance - Operating temperature range of -30 to +120 degrees F minimum - Must operate in 75mph wind - 360 degree continuous azimuth rotation capable - Elevation +/- 45 degrees minimum - Digital recording capability to stand alone laptop or supplied system - Output capability to 12” computer monitor or supplied monitor similar size. - Camera unit must fit within 18” x 18” footprint when stowed for movement - Handheld controller Visible video camera capabilities: - 1920x1080 resolution minimum - 60 frames/sec minimum - 30x optical continuous zoom minimum - Automatic and manual iris/gain control - Automatic and manual focus - Electronic image stabilization Night vision/thermal camera capabilities: - 640x480 resolution with 12x zoom (optical or digital or combination) minimum - Electronic image stabilization **Must provide training and operational manual.** Quantity: 1 Unit of Issue: Each (price is to include shipping cost) Quoted Unit Price: $__________________ Quoted Total Price: $___________________ Quoted Total Price: $ ________________ CLIN 0002: InstallationQuantity: 1 Unit of Issue: Each (price is to include shipping cost) Quoted Unit Price: $__________________ Quoted Total Price: $___________________ Overall Total Price: $ ________________ DELIVERY DATE(S): 90 Days after award of Contract. PLACE OF DELIVERY: F.E. Warren AFB, Wyoming. Quotes MUST be received no later than 20 September 2022; 10:00 AM MDT by e-mail to
[email protected] and
[email protected]. Per FAR Subpart 4.1102, offerors are required to be registered in System for Award Management (SAM) at the time an offer is submitted. Failure to do so will result in the offer being deemed ineligible for award. APPLICABLE FAR CLAUSES: All applicable Provision/Clauses can be found in the attached document. The following are instructions and evaluation factors pulled from the Provision/Clauses document specific to this combined synopsis solicitation for easier viewing for the vendor. FAR 52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS-- COMMERCIAL ITEMS (m) (1) Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1. (2) After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate. (3) The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and “quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of an order. (4) The Government will consider all quotes that are timely received and may consider late quotes. Failure of a quote to address any items required in the submission package may make a quote unacceptable. (5) Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows: (n) In addition to the quote submission requirements stated in FAR provision 52.212-1, quoters shall provide the following, as part of the quote submission package, no later than the required time and date for quote submission: (1) Completed prices with all areas completed with any additional services necessary, as appropriate. (2) Total Firm Fixed price (3) Any Discount Terms (4) Technical Submission Requirements: Quoter to provide documentation or descriptive literature on commodities’ characteristics. FAR 52.212-2 Evaluation -- Commercial Items (Oct 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) technical capability of the item offered: meets the Government requirement/specifications as identified within each CLIN. (ii) price: Award will be made to the lowest price technically acceptable. No additional information from the offeror will be required if the price is based on adequate price competition. In the event adequate price competition does not exist, the contracting officer will obtain information from the offeror to the extent required to determine the reasonableness of the offered prices. (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) AFFARS 5352.201-9101 AFGSC Ombudsman 2019-10 (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, for AFGSC (Air Force Global Strike Command) acquisitions please contact the Director of Contracts, Air Force Installation Contracting Center, Operating Location – Global Strike (AFICC/KG OL-GSC) via the following e-mail workflow address:
[email protected]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer. (End of clause) Attachment 1 – Provisions and Clauses