Description
DESCRIPTION The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Evoqua Water Technologies, LLC EON® Water Purification Systems: RO: HEMO: Portable product line as a candidate for a VA-wide (otherwise referred to as national ) single Requirements contract award. The Department of Veterans Affairs (DVA) Office of Procurement, Acquisition and Logistics (OPAL) Strategic Acquisition Center (SAC) on behalf of VHA is issuing this Request for Information (RFI) in accordance with the FAR 10.001to determine the availability and technical capabilities of qualified sources. The period of performance will consist of a base of 12-months with four 12-month option periods from the date of award. The SAC in conjunction with VHA is seeking a qualified source to manufacture the Evoqua Water Technologies, LLC EON® Water Purification Systems: RO: HEMO: Portable on an agency wide basis. VA intends to award a Brand Name single award Requirements contract for this requirement IAW with FAR 16.503. Vendors will be required to deliver the Evoqua Water Technologies, LLC EON® Water Purification Systems: RO: HEMO: Portable to VA medical centers and facilities throughout the United States. The anticipated period of performance is for one (1) 12-month base period with four (4) 12-month option periods from the date of award. However, the Government's decision as to whether or not to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need. The Contractor must demonstrate the ability to meet all requirements for the solicitation. The associated North American Industrial Classification System (NAICS) code for this procurement is 334510 Electromedical and Electrotherapeutic Apparatus Manufacturing and the associated size standard is 1250 employees. The FAR Provision found at 52.204-7(b)(1) requires that All interested Offerors must be registered in SAM prior to submitting an offer or proposal. You may access the SAM website at Home | SAM.gov. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the Small Business Administration (SBA) database at Veteran Small Business Certification (VetCert) database at: Veteran Small Business Certification (sba.gov) at the time of proposal submission. This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. 2.0 SCOPE The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Evoqua Water Technologies, LLC EON® Water Purification Systems: RO: HEMO: Portable product line as a candidate for a VA-wide (otherwise referred to as national ) contract. Water Purification Systems: RO: HEMO: Portable are compact reverse osmosis (RO) hemodialysis water purification systems designed to produce ultra-pure dialysis grade water that meets current ANSI/AAMI/ISO standards for hemodialysis, and are compact, lightweight, portable systems (e.g., mounted on wheels) with integrated handles allowing for rapid relocation and set-up in multiple clinical environments. These systems are specifically engineered for very high-water volumes and strict contaminant limits required in hemodialysis, where even trace amounts of certain substances (such as aluminum, chloramines, or endotoxin) can cause serious patient harm. Portable hemodialysis RO systems typically include pretreatment (e.g., sediment and carbon filtration for particulate removal and chloramine/chlorine reduction), one or more semi permeable RO membranes, a high pressure pump to drive water across the membrane at pressures exceeding the osmotic gradient, and associated controls, monitors, and alarms. The RO membrane is permeable to water but largely impermeable to dissolved salts, organic molecules, microorganisms, and particulates, producing permeate (product water) that is then supplied to the hemodialysis machine via appropriate medical grade tubing and connectors. Compared with general purpose RO units, hemodialysis RO systems incorporate tighter performance specifications, continuous monitoring (e.g., conductivity, pressure), and disinfection capabilities to achieve and maintain very low levels of ions, bacteria, and endotoxin. Given patient exposure to hundreds of liters of water during a single hemodialysis session (as dialysate and substitution fluid), product water quality must be verified regularly through chemical and microbiological testing, using limits and action levels defined in applicable AAMI/ISO standards. Facilities typically incorporate upstream pretreatment to address local water characteristics (e.g., hardness, particulates, chloramines) before RO, and may add downstream ultrafiltration or endotoxin retentive filters to further control microbiological contaminants. Periodic disinfection of the RO system and distribution tubing is essential to control biofilm, and any deviation from specified water quality requires prompt investigation and corrective action. The following Contract Line Items are being considered: Contract Line Items Manufacturer Part Number Description 0001 Evoqua Water Technologies, LLC W3T578348 EON® Portable Reverse Osmosis (RO) Water Purification System (Includes: Disinfection Bottle, Manual, Hose Kit, Product Hose Assembly, AAMI Kit, Quick Reference Guide, Dialysis Machine Connection Hose, Feed Inlet Hose, Leak Detector, Insulation, and a 1-year Warranty) 0002 Evoqua Water Technologies, LLC W3T579396 ROVER ALX® Dialysis Water Transport System 0003 Evoqua Water Technologies, LLC W3T645898 Kit, Rover ALX®, RPZ, Valve, BF 0004 Evoqua Water Technologies, LLC W3T577765 Kit, Filter, ENX®, Replacement, EON®, 0.005M 0005 Evoqua Water Technologies, LLC W2T912087 Filter, Carbon Block 0006 Evoqua Water Technologies, LLC W2T913468 Filter, 1 Micron, 9 7/8 0007 Evoqua Water Technologies, LLC W2T913469 Filter, 5 Micron, 9 7/8 0008 Evoqua Water Technologies, LLC W2T913106 O-Ring, Pre-Filter, 9 7/8 0009 Evoqua Water Technologies, LLC W2T913384 O-Ring, Filter Housing, Buna 0010 Evoqua Water Technologies, LLC W3T578043 Kit, Hose Product, EON® Portable RO Machine TO Dialysis Machine 0011 Evoqua Water Technologies, LLC W3T574825 Kit, Hose, EON® 0012 Evoqua Water Technologies, LLC W3T572513 Y Coupling 0013 Evoqua Water Technologies, LLC W3T577915 Feed Hose Assembly 0014 Evoqua Water Technologies, LLC W3T578716 Product Hose Assembly 0015 Evoqua Water Technologies, LLC W2T921493 Connection Tubing Insulation 0016 Evoqua Water Technologies, LLC W2T934418 Cleaner, LiquiClean 113, 1Gal., Low pH, Liquid 0017 Evoqua Water Technologies, LLC W2T912365 Cleaner, LiquiClean 515 ,1Gal., High pH, Liquid 0018 Evoqua Water Technologies, LLC W2T912235 MINNCARE HD Disinfectant (4 Quarts) 0019 Evoqua Water Technologies, LLC W2T912238 MINNCARE HD Disinfectant Residual Test Strips 0020 Evoqua Water Technologies, LLC W2T914602 pH Test Strips 0021 Evoqua Water Technologies, LLC W2T915706 Hardness Test Kit 0022 Evoqua Water Technologies, LLC W3T578279 Silt Density Index (SDI) Test Kit 0023 Evoqua Water Technologies, LLC W2T915707 Total Chlorine Test Kit 0024 Evoqua Water Technologies, LLC 0025 Evoqua Water Technologies, LLC W3T572488 Water Test Kit, AAMI Standards 0026 Evoqua Water Technologies, LLC W3T578873 Kit, Chemical Bottle, EON® 0027 Evoqua Water Technologies, LLC W3T577803 Collection Assist Device 0028 Evoqua Water Technologies, LLC W3T577740 Float Switch, LS1 0029 Evoqua Water Technologies, LLC W2T912283 Fuse, 1.5A, FB 0030 Evoqua Water Technologies, LLC W2T912284 Fuse, 2.5A, FB 0031 Evoqua Water Technologies, LLC W2T912285 PSI Transducer 0032 Evoqua Water Technologies, LLC W2T922255 Sensor, Surface Leak Detector w/ Cable 0033 Evoqua Water Technologies, LLC W3TSP7028 Preventative Maintenance Service Agreement, Semi Annual. (Water samples not included. Includes additional filters needed monthly). Price is Annual Per Unit. Within CONUS. Locations outside CONUS subject to additional fees) *NOTE: At a minimum, Semi-Annual PM required to remain eligible for Extended Annual Warranty (CLINs X038 & X039) 0034 Evoqua Water Technologies, LLC W3TSP5222 Preventative Maintenance Service Agreement, Quarterly. (Water samples not included. Includes additional filters that are needed each month. Price is Annual Per Unit. Within CONUS. Locations outside CONUS subject to additional fees.) 0035 Evoqua Water Technologies, LLC W3TSP5217 Preventative Maintenance Service Agreement, Monthly. (Price is Annual Per Unit. Water samples not included. Within CONUS. Locations outside CONUS subject to additional fees.) 0036 Evoqua Water Technologies, LLC W3TSP7119 AAMI Water Samples, Product Water, Annual (Per Device; Must be done in conjunction with Preventative Maintenance Service Agreement). 0037 Evoqua Water Technologies, LLC W3TSP4959 Microbiology Water Samples, Quarterly (Per Device; CFU and LAL water samples. Must be done in conjunction with Quarterly Preventative Maintenance Service Agreement). 0038 Evoqua Water Technologies, LLC W3TSP7066 Microbiology Water Samples, Monthly (Per Device; CFU and LAL water samples. Must be done in conjunction with Monthly Preventative Maintenance Service Agreement). 0039 Evoqua Water Technologies, LLC W3TSP3048 Extended Annual Warranty Coverage (0-3 years old) (Price is annual per device. Within CONUS only. Requires Minimum Bi-Annual Preventative Maintenance Service Agreement. Existing devices are eligible for extended warranty coverage but must be assessed by Evoqua Service Technician and may require repairs prior to eligibility.) 0040 Evoqua Water Technologies, LLC W3TSP3049 Extended Annual Warranty Coverage (4-6 years old) (Price is annual per device. Within CONUS only. Requires Minimum Bi-Annual Preventative Maintenance Service Agreement. Existing devices are eligible for extended warranty coverage but must be assessed by Evoqua Service Technician and may require repairs prior to eligibility. Devices older than 7 years are supported, but are not subject to extended warranties and repairs on these devices will be billed separately) 0041 Evoqua Water Technologies, LLC W3TSP7110 Training, Technical, Onsite, EON® Portable RO, 1 Day, 8 MAX 0042 Evoqua Water Technologies, LLC W3TSP7109 Training, Clinical, Onsite, EON® Portable RO, 1/2 Day, 8 MAX 0043 Evoqua Water Technologies, LLC W3TSP4148 System Installation, Onsite (Per Device; Start up & Install of EON® Portable RO. Includes drawing initial AAMI sample and basic operators in service.) The Department of Veterans Affairs (VA) is seeking vendors who can provide the Evoqua Water Technologies, LLC EON® Portable RO Water Purification System as listed above which meet all the following minimum technical requirements. Products quoted in the technical volume must be captured on the Vendor s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor s pricing volume with a quantity of zero. Vendors shall provide descriptive literature which will be used to thoroughly evaluate each proposal to determine the extent to which it meets the Minimum Technical Requirements (MTRs) listed in the Combined Synopsis/Solicitation Notice. Vendors are required to complete the highlighted area on the MTRs Chart located on the Combined Synopsis/Solicitation document listing the location where compliance to the MTRs can be found. The chart must be included with the vendor s submission. Offers which do not include this complete chart will not be considered for award. CLIN 0001 applies to MTRs 1-9: CLIN 0002 applies to MTR 8: CLINs 0001 and 0032-0042 apply to MTR 9: MTR # Minimum Technical Requirements MTR Literature Map MTR 1 Must be FDA cleared as a portable reverse osmosis (RO) water purification system to produce AAMI certified (ANSI/AAMI 13959) purified water for hemodialysis treatments FDA Ltr (K200670) dtd 4/16/2020; EON Brochure Pages #1, 2; EON Data Sheet Pages #1, 2; EON Operation and Maintenance Manual Pages #8, 12, 13 MTR 2 Must have an Integrated Endotoxin Removal Ultrafilter with quick connect fittings to produce ultrapure dialysate per ANSI/AAMI 11663 EON ENX Filter Data Sheet Pages #1, 2; EON Brochure Page #2; EON Data Sheet Page #1; EON Operation and Maintenance Manual Pages #55, 111 MTR 3 Must be equipped with Heat ForwardTM technology and offer multiple internal heat disinfection methods/processes with optional chemical disinfection EON Brochure Page #2; EON Data Sheet Page #1; EON Operation and Maintenance Manual Pages #12, 15, 48-52, 70-75, 73, 93 MTR 4 Must have built-in and/or remote sensor for leak detection with automated user alert or shutdown EON Data Sheet Page #1; EON Operation and Maintenance Manual Pages #23, 25, 27, 36, 99, 101, 115, 126 MTR 5 Must monitor RO feed water pressure, RO feed water quality, pump outlet pressure, product water pressure, product water temperature, product water quality, and membrane performance (percent rejection) with associated user alarms/alerts EON Operation and Maintenance Manual Pages #88, 89, 100 MTR 6 Must have an LCD touch screen user interface EON Brochure Page #2; EON Data Sheet Page #1; EON Operation and Maintenance Manual Pages #29-37, 114 MTR 7 Must support data logging with the capability to retrieve / download basic patient treatment and system data EON Brochure Page #2; EON Data Sheet Page #1; EON Operation and Maintenance Manual Pages #27, 54, 55, 91 MTR 8 Must be portable and compatible with the ROVER ALX® Transport System ROVER ALX Brochure Page #2; EON Brochure Page #2; EON Data Sheet Page #1; EON Operation and Maintenance Manual Pages #1, 8, 12, 13 MTR 9 Must include standard one year warranty, offer options for an extended warranty, annual preventative maintenance services, training, and water testing Warranty and Service Parts Inclusion List; Open Market Quote dated 2026-01-27 For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the MTRs specified above. The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the Original Equipment Manufacturer (OEM) and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the MTRs. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number. Responses to this Sources Sought Notice shall include the following: Does vendor offer an annual service plan, Yes or No? If Yes: What does the plan cover? Does plan cover software updates only? Does the plan cover parts repair or replacement only? Does the plan cover both software and parts? If applicable, vendors are requested to provide documentation that shows information on their service plan. Is the service provided by the OEM or a subcontractor? Full name and address of company SAM Unique Entity Identifier (UEI) / CAGE Code Business Size Manufacturer or Distributor If the distributor, provide manufacturer s full name, business size and address. Country of Origin designation for all products. Ability to provide uninterrupted supply of products on a national scale. Technical Literature that clearly shows product(s) meet the identified minimum technical requirements and page numbers where each minimum technical requirement is met. Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified. Authorized Distributor Letter Certified by OEM with a current date. Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement. Contractors submitting capability statements in response to this RFI must specifically address the questions outlined above. Generic capability statements that do not directly pertain to this RFI will not be considered. Additionally, links requesting capability statements or further information will not be accessed. All responses must be submitted as an actual file attachment.