Bearcat Engine BPA - Brand Name

Amendment 5 - 31 January 2023 Extended quote date from 12pm 26 Jan 23 to 2pm 1 Feb 23 Price list for BPA calls will be updated prior to call being made. Amendment 4 – 25 January 2023 Questions and Answer Response Question: If the engine cores are salvageable, how would you like to handle the core charge return? Would it be best to credit the BPA credit card? Answer: Yes, preferably, the core charge would be refunded to the same card that made the initial BPA purchase. Offeror MUST acknolwedge understanding of all Amendments to this solicitation. Amendment 3 – 18 January 2023 Extended question due date from 12pm on 5 Jan 22 to 12pm on 23 Jan 23. Extended quote date from 10am 19 Jan 23 to 12pm 26 Jan 23. Amendment 2 - 12 Jan 23 - Extend quote due date from Thursday, 12 Jan 23 @ 12pm (Mountain Standard/Daylight Time) to Thursday, 19 Jan 23 @ 10am (Mountain Standard/Daylight Time). Amendment 1 – 9 January 2023 Combined Synopsis/Solicitation Solicitation Number FA461323Q1007 Purchase Description: Bearcat Engine BPA – Brand Name This is a Combined Synopsis/Solicitation Notice for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued. This solicitation will be posted to the SAM.gov web-site as a total small business set aside. The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA461323Q1007, as a Request for Quote using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 333618, with a small business standard of 1,500 employees. The Government intends to award a Firm Fixed-Price Commercial Award. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2022-08 effective 28-Oct-22, Defense Federal Acquisition Regulation Supplement effective 28-Oct-22 and Air Force Federal Acquisition Regulation Supplement AFAC 2022-0701 effective 01-Jul-22. DESCRIPTION: Ford Bearcat Engine part number 8C3Z6007AARM It is estimated two engines will be needed per year Engines must be within 110 miles of F. E. Warren Air Force Base (Government will transport engine) Engines may be drop shipped if engine is shipped to F. E. Warren AFB or within 110 miles of F. E. Warren AFB – Offeror must state that this is the intention, provide the location drop shipment will be sent to. Engine may be new or remanufactured to OEM specifications and standards. The core may be returned if it is salvageable If engines are drop shipped vendor may pick up the salvageable core at a later date from F. E. Warren AFB or Government will deliver the salvageable core at a later date within 110 miles of F. E. Warren AFB. Offeror must state if salvageable core will be picked or delivered by government within 110 miles of F. E. Warren AFB in addition to including the location of the drop-off if that is the intention. IAW Attachment 2: 303-01C-1 (Engine -6.4L Diesel). Standard commercial warranty. CLIN 0001: Bearcat Engine Quantity: 2 Unit of Issue: Each Unit Price : $_____________ Extended Price (Quantity X Unit Price): $________________ CLIN 0002: Shipping Quantity: 2 Unit of Issue: Each Unit Price : $_____________ Extended Price (Quantity X Unit Price): $________________ CLIN 0003: Core Charge & Shipping Quantity: 2 Unit of Issue: Each Unit Price : $_____________ Extended Price (Quantity X Unit Price): $________________ Responses/quotes MUST be received no later than Wednesday, February 1st by 2pm (Mountain Standard/Daylight Time). Forward responses by e-mail to [email protected] and [email protected] Offerors must ensure that their company is registered with System for Award Management (SAM) at time of submission of quote. ATTACHMENTS: Attachment 1 – Additional Clauses and Provisions Attachment 2 – 303-01C-1 Attachment 3 – Brand Name Justification Attachment 4 – BPA Terms and Conditions Attachment 5 – Questions and Answers EFFECTIVE PERIOD OF BPA: Estimate 19 Jan 23 to 18 Jan 28 (5 years) Government-Wide Commercial Purchase Card (GPC) The method of payment for this requirement will be the Government-Wide Commercial Purchase Card. Federal Acquisition Regulation (FAR) 13.301(a) states in part that the GPC card is authorized for use in making and/or paying for purchases of supplies and services. FAR 13.001 defines the Government-wide commercial purchase card as similar in nature to a commercial credit card, issued to authorized agency personnel to use to acquire and to pay for supplies and services. APPLICABLE CLAUSES AND PROVISIONS: 52.211-6 Brand Name or Equal. As prescribed in 11.107(a), insert the following provision: BRAND NAME OR EQUAL (AUG 1999) (a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation. (b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must- (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation; (2) Clearly identify the item by- (i) Brand name, if any; and (ii) Make or model number; (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and (4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications. (c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation. (End of provision) FAR 52.212-1 Instructions to Offerors-Commercial Items (Nov 2021) (b) Submission of offers . Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on letterhead stationery or as email. As a minimum, offers must show— (1)The solicitation number; (2)The time specified in the solicitation for receipt of offers; (3)The name, address, and telephone number of the offeror; (4)A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5)Terms of any express warranty; (6)Price and any discount terms; (7)"Remit to" address, if different than mailing address; (8)A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically); (9)Acknowledgment of Solicitation Amendments; (Addendum) Additional Instructions to Offerors--Commercial Items (m) (1) Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1. (2) After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate. (3) The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and “quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of an order. (4) The Government will consider all quotes that are timely received and may consider late quotes. Failure of a quote to address any items required in the submission package may make a quote unacceptable. (5) Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows: (n) In addition to the quote submission requirements stated in FAR provision 52.212-1, quoters shall provide the following, as part of the quote submission package, no later than the required time and date for quote submission: (1) Cage code or Unique Entity ID of the offeror (2) Technical Submission Requirements -- For Parts/Supply buy, the quote shall contain a description including part number and title for each item listed in the solicitation to allow the Government to verify that the quoted parts match the requirements listed in the requirements schedule. 52.212-2 Evaluation-Commercial Items. As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows: Evaluation-Commercial Items (Nov 2021) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical Capability: must meet technical submission requirements IAW 52.212-1 Addendum (n)(2) Price: Lowest Price Technically Acceptable. No additional information from the offeror will be required if the price is based on adequate price competition. In the event adequate price competition does not exist, the contracting officer will obtain information from the offeror to the extent required to determine the reasonableness of the offered prices. Following information must be provided with quote: Company point of contact with email and phone number GAGE Code Delivery lead time and schedule (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) 5352.201-9101 AFGSC Ombudsman Oct 2019 (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, for AFGSC (Air Force Global Strike Command) acquisitions please contact the Director of Contracts, Air Force Installation Contracting Center, Global Strike (AFICC/KG OL-GSC) 841 Fairchild Ave, Barksdale AFB, LA 71110, telephone 318-456-6336 (DSN 781-6336); facsimile 318-456-7861 (DSN 781-7861) or via the following e-mail workflow address: [email protected]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer. (End of clause) Original Combined Synopsis/Solicitation Solicitation Number FA461323Q1007 Purchase Description: Bearcat Engine BPA – Brand Name This is a Combined Synopsis/Solicitation Notice for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued. This solicitation will be posted to the SAM.gov web-site as a total small business set aside. The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA461323Q1007, as a Request for Quote using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 333618, with a small business standard of 1,500 employees. The Government intends to award a Firm Fixed-Price Commercial Award. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2022-08 effective 28-Oct-22, Defense Federal Acquisition Regulation Supplement effective 28-Oct-22 and Air Force Federal Acquisition Regulation Supplement AFAC 2022-0701 effective 01-Jul-22. DESCRIPTION: Ford Bearcat Engine part number 8C3Z6007AARM It is estimated two engines will be needed per year Vendor must be within 110 miles of F. E. Warren Air Force Base (Government will transport engine) Engine must be new The core may be returned if it is salvageable IAW Attachment 2: 303-01C-1 (Engine -6.4L Diesel) Standard commercial warranty CLIN 0001: Bearcat Engine Quantity: 2 Unit of Issue: Each Unit Price : $_____________ Extended Price (Quantity X Unit Price): $________________ Questions MUST be received by Thursday, January 5th by 12pm (Mountain Standard/Daylight Time). All questions must be submitted by email to [email protected] and [email protected] Responses/quotes MUST be received no later than Thursday, January 12th by 12pm (Mountain Standard/Daylight Time). Forward responses by e-mail to [email protected] and [email protected] Offerors must ensure that their company is registered with System for Award Management (SAM) at time of submission of quote. ATTACHMENTS: Attachment 1 – Additional Clauses and Provisions Attachment 2 – 303-01C-1 Attachment 3 – Brand Name Justification EFFECTIVE PERIOD OF BPA: Estimate 19 Jan 23 to 18 Jan 28 (5 years) Government-Wide Commercial Purchase Card (GPC) The method of payment for this requirement will be the Government-Wide Commercial Purchase Card. Federal Acquisition Regulation (FAR) 13.301(a) states in part that the GPC card is authorized for use in making and/or paying for purchases of supplies and services. FAR 13.001 defines the Government-wide commercial purchase card as similar in nature to a commercial credit card, issued to authorized agency personnel to use to acquire and to pay for supplies and services. APPLICABLE CLAUSES AND PROVISIONS: 52.211-6 Brand Name or Equal As prescribed in 11.107(a), insert the following provision: BRAND NAME OR EQUAL (AUG 1999) (a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation. (b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must- (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation; (2) Clearly identify the item by- (i) Brand name, if any; and (ii) Make or model number; (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and (4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications. (c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation. (End of provision) FAR 52.212-1 Instructions to Offerors-Commercial Items (Nov 2021) (b) Submission of offers . Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on letterhead stationery or as email. As a minimum, offers must show— (1)The solicitation number; (2)The time specified in the solicitation for receipt of offers; (3)The name, address, and telephone number of the offeror; (4)A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5)Terms of any express warranty; (6)Price and any discount terms; (7)"Remit to" address, if different than mailing address; (8)A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically); (9)Acknowledgment of Solicitation Amendments; (Addendum) Additional Instructions to Offerors--Commercial Items (m) (1) Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1. (2) After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate. (3) The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and “quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of an order. (4) The Government will consider all quotes that are timely received and may consider late quotes. Failure of a quote to address any items required in the submission package may make a quote unacceptable. (5) Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows: (n) In addition to the quote submission requirements stated in FAR provision 52.212-1, quoters shall provide the following, as part of the quote submission package, no later than the required time and date for quote submission: (1) Cage code or Unique Entity ID of the offeror (2) Technical Submission Requirements -- For Parts/Supply buy, the quote shall contain a description including part number and title for each item listed in the solicitation to allow the Government to verify that the quoted parts match the requirements listed in the requirements schedule. 52.212-2 Evaluation-Commercial Items. As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows: Evaluation-Commercial Items (Nov 2021) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical Capability: must meet technical submission requirements IAW 52.212-1 Addendum (n)(2) Price: Lowest Price Technically Acceptable. No additional information from the offeror will be required if the price is based on adequate price competition. In the event adequate price competition does not exist, the contracting officer will obtain information from the offeror to the extent required to determine the reasonableness of the offered prices. Following information must be provided with quote: Company point of contact with email and phone number GAGE Code Delivery lead time and schedule (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) 5352.201-9101 AFGSC Ombudsman Oct 2019 (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, for AFGSC (Air Force Global Strike Command) acquisitions please contact the Director of Contracts, Air Force Installation Contracting Center, Global Strike (AFICC/KG OL-GSC) 841 Fairchild Ave, Barksdale AFB, LA 71110, telephone 318-456-6336 (DSN 781-6336); facsimile 318-456-7861 (DSN 781-7861) or via the following e-mail workflow address: [email protected]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer. (End of clause)