Request for Quote: FA8201-14-R-DataAireHVAC This is a combined synopsis and solicitation for a commercial service prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; therefore quotes are being requested and a written solicitation will not be issued. This solicitation, FA8201-14-R-DataAireHVAC, is issued as a request for quote (RFQ) for Data Aire HVAC spare parts per attached Bill of Materials(BOM). Submit only written offers; oral offers will not be accepted. All firms or individuals responding must be registered with System for Award Management (SAM). The NAICS code for this effort is 333415 and is being solicited as a 100% small business set-aside. The FSC code for this effort is 4130. This solicitation document and incorporated provisions and clauses are in effect through Federal Acquisition Circular 2005-76. Please quote the following item: CLIN 0001 - Data Aire HVAC Spare Parts Per BOM. Quantity: 1 Unit of issue: Lot Type of Contract: Firm Fixed Price Site Visit: N/A Questions: All questions regarding this solicitation can be sent to
[email protected] and must be received NLT 17 September 2014. Notice to Offerors: The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. This requirement is being competed as a small business set aside. The following provisions and clauses apply to this acquisition: 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (IAW FAR 12.301(b)(1)) July 2013: Paragraph (b), entitled "Submission of Offers": Offers may be submitted via electronic mail. Submit signed and dated offer at or before 1300 (1:00 PM) MST, Wednesday, 24 September 2014. To send offer via electronic mail all documents must be emailed to
[email protected]. Submit quotations on company letterhead or pricing document; contractor format acceptable. Quotations must include as a minimum: a) company contact information, b) price breakout for the requested line item, c) CAGE Code (from SAM), d) Proposed delivery date, e) any other information relevant to the proposal. The government reserves the right to make award on the initial quote without discussions. 52.212-2: Evaluation -- Commercial Items, The Government will award a contract resulting from this solicitation to the responsible offeror whose quote conforms to the solicitation requirements. Quotes will be evaluated on lowest price technically acceptable. Evaluation Factors: All quotes received will be evaluated in the following order; first price; second, technical acceptability; and third, delivery schedule. The lowest priced quote will be evaluated for technical ability first and if found technically acceptable, no other proposals will be evaluated. This process will be used on the second lowest quote if the first is deemed not acceptable and so on. In order to be technically acceptable, the quote must list the specific Data Aire HVAC Spare Parts per the Bill of Materials. (Brand name justification & Bill of Materials can be found in the attachment section.) 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (IAW FAR 12.301(b)(2)) Nov 2013: An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via https://www.acquisition.gov If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs through of this provision. 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS(IAW FAR 12.301(b)(3)) Sept 2013 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (IAW FAR 12.301(b)(4)) JAN 2014 Additional applicable FAR clauses cited within FAR clause 52.212-5: 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET ASIDE (Nov 2011) (15 U.S.C. 644). 52.222-3 CONVICT LABOR(IAW FAR 22.202) 52.222-19 CHILD LABOR- Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126) 52.222-21 PROHIBITION OF SEGREGATED FACILITIES(IAW FAR 22.810(a)(1)) JUN 2003FEB 1999 52.222-26 EQUAL OPPORTUNITY(IAW FAR 22.810(e)) APR 2002 52.222-36 AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES(IAW FAR 22.1408(a)) 52.222-50 COMBATING TRAFFICKING IN PERSONS (FEB 2009) (22 U.S.C. 7104(g)) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O.13513). 52.225-1 BUY AMERICAN ACT-SUPPLIES(IAW FAR 25.1101(b)(1)(i)) JUN 1998 JUN 2003 52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES(IAW FAR 25.1103(a)) DEC 2003 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-CENTRAL CONTRACTOR REGISTRATION(IAW FAR 32.1110(a), (a)(1), (b), and (e)(1)) OCT 2003 (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items. 52.233-3 PROTEST AFTER AWARD (AUG 1996) (31 U.S.C. 3553). 52.233-4 APPLICABBLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)). 52.252-2 CLAUSES INCORPORATED BY REFERENCE(IAW FAR 52.107(b)) FEB 1998 This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil. OTHER FAR CLAUSES AND PROVISIONS 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees APR 1984 52.203-7 Anti-Kickback Procedures OCT 2010 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment AUG 2013 52.212-4 Contract Terms and Conditions--Commercial Items SEP 2013 52.219-6 Notice of Total Small Business Set-Aside NOV 2011 52.219-8 Utilization of Small Business (IAW FAR 19.708(a)) MAY 2004 52.222-22 Previous Contracts and Compliance Reports FEB 1999 52.222-50 Combating Trafficking in Persons FEB 2009 52.225-25 Prohibition on Contracting with Entities Engagin in Certain Activities or Transactions Relating Iran-Representation and Certificatons DEC 2012 52.232-1 Payments APR 1984 52.232-18 Availability Of Funds APR 1984 52.232-23 Assignment Of Claims JAN 1986 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-1 Disputes JUL 2002 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.252-6 Authorized Deviations in Clauses APR 1984 OTHER DFARS CLAUSES AND PROVISIONS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial (DEVIATIONS)(IAW DFARS 212.301(f)(iii)) JUN 2004 Additional applicable DFARS clauses cited within DFARS clause 252.212-7001: 252.225-7001 Buy American Act and Balance of Payments Program (IAW DFARS 225.1101(2)) MAR 1998 252.225-7002 Qualifying Country Sources as Sub Contractors APR 2003 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012 252.232-7006 Wide Area Work Flow Payment Instructions MAY 2013 252.246-7000 Material Inspection and Receiving MAR 2003. The Government reserves the right to award on a multiple award or an all or none basis. AFFARS CLAUSES 5352.201 Ombudsman (2014) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Kevin Flinders, 6038 Aspen Ave., Hill AFB, UT 84056, 801-777-6549,
[email protected]]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. 5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS(NOV 2012) All quotes must be sent to SrA Taylor by email,
[email protected] or mailed to 6038 Aspen Avenue, BLDG 1289 NE, Hill AFB, UT 84056. Quotes are required to be received no later than 1300 (1pm MST), Wednesday, 24 September 2014. Attachments -Brand Name Justification -Bill of Materials