This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number FA4625-13-Q-0051. This procurement is a small business set-aside. The North American Industry Classification System (NAICS) code for this acquisition is 332510. For the purpose of this procurement the small business size standard is 500 Employees. All offers are to remain valid for a period of 30 days. *A site visit will be held on 19 Sep 2013 @1:00 PM CST. Interested attendees will need to make reservations by requesting attendance to
[email protected] by 18 Sep 2013 @ 5:00 PM CST. Attendance is strictly limited to 2 individuals per firm. Attendance at the site visit is not mandatory for submitting a quotation; but recommended. All questions will be due by 20 Sep 2103 @ 3:00 PM CST. Any questions received after this deadline may not be answered. All answers to any question received will come in the form of an amendment to this solicitation. Items required are listed below: **"Or Equal" items are acceptable for this requirement, however, all quoted items must meet the same functionality of the items listed below. Current locks are; SAFLOK MT w/ Troy style level and 32D finish, P/N MT4B00S-SS. Equal items MUST have same installation dimensions as current locks. Customer intends to retrofit the locks so the dimensions (predrilled holes) must be the same** CLIN Quantity Unit of Issue Description. 0001 118 Ea RT RFID Locks, SO, 1 ¼" Mortise, P/N: 79SO111KL1626 0002 117 Ea RT RFID Locks, SO, 1 ¼" Mortise, P/N: 79SO111KR1626 0003 27 Ea RT Series Exit Device Operator, P/N: 79S3021KN41626 0004 2 Ea RAC4XT Contactless Reader, P/N: RCQP2100-SC 0005 600 Ea RFID Mini MiFare Card, guest, P/N: 10950 0006 50 Ea RFID Mini MiFare Card, employee, P/N: 10990 0007 25 Ea RFID MiFare 4K Cards, lock audit, P/N: 10910 0008 25 Ea RFID MiFare Wristbands, P/N: WBD-M1K-RED 0009 2 Ea Construction Security Card, P/N KA1310 0010 1 Ea System 6000, Software Installation, Training 0011 1 Ea System 6000, RFID Encoder and Software, P/N: CSTRF6000 0012 2 Ea Additional RFID Encoder Station, P/N: CERF6000 0013 5 Ea Exterior Gasket Kits, 5 pack, P/N: 033-512017-1K 0014 2 Ea Weather Protection Cover, P/N: 032-510573 0015 2 Ea Construction Zone Card, P/N: KA1410 This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-69, Defense Acquisition Circular 20130909, and Air Force Acquisition Circular 2013-0827. FAR 52.212-1 Instructions to Offerors -- Commercial Items is hereby incorporated by reference, with the same force and effect as if it were given in full text. The following have been tailored to this procurement and are hereby added via addenda: 1. To assure timely and equitable evaluation of the quotes received, the offeror must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of two (2) parts: Part I - Technical Specifications, Part II - Price Quote. Technical Specifications and Price Quotes shall not exceed twelve (12) pages total. Part I needs to contain company/trade information on the parts and equipment contained within the quote. 2. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness. 3. Specific Instructions: a. PART 1- TECHNICAL SPECIFICATIONS - Submit one (1) copy of technical capability narrative, limit to eleven (11) pages. b. PART 2- PRICE - Submit one (1) copy of price schedule, documentation is limited to one (1) page. FAR 52.212-2 Evaluation -- Commercial Items is hereby incorporated by reference, with the same force and effect as if it were given in full text. The following have been tailored to this procurement and are hereby added via addenda: (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) technical capability of the item offered to meet the Government requirement; (ii) price; The lowest priced offer will be evaluated for technical acceptability. If found technically acceptable award, the will be made without further consideration. If found technically unacceptable; the government will evaluate the next lowest offer for technical acceptability until award can be made to the lowest priced technically offeror. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. The following FAR Clauses and Provisions apply to this acquisition: 52.204-7, System for Award Management Registration; 52.204-13, System for Award Management (SAM) Maintenance; 52.207-4, Economic Purchase Quantity 52.211-6, Brand Name or Equal 52.212-3, Offerors Representations and Certifications - Commercial Items, Alternate I (completed in SAM database under representations and certifications) 52.212-4, Contracts Terms and Conditions- Commercial Items; 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; 52.2014-10, Reporting Executive Compensation and First-Tier Subcontract Awards 52.209-6, Protecting the Government's Interest When Subcontracting With Contractor's Debarred, Suspended, or Proposed for Debarment 52.219-6, Notice of Total Small Business Set-Aside; 52.219-13, Notice of Set-Aside of Orders; 52.219-28, Post-Award Small Business Program Representation; 52.222-3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-36, Affirmative Action for Workers With Disabilities; 52.222-37, Employment Reports on Veterans 52.223-18, Contractor Policy to Ban Text Messaging While Driving; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration; 52.225-18, Place of Manufacture; 52.233-2, Protest after award fill-in (509th Contracting Squadron/LGCB, WAFB, MO 65305); 52.247-34, F.O.B. Destination; 52.252-1, Provisions Incorporated by Reference 52.252-2, Clauses Incorporated by Reference; 52.252-6, Authorized Deviations in Clauses; The following DFARS Clauses and Provisions apply to this acquisition: 252.203-7000, Requirements Relating to compensation of Former DoD Officials; 252.203-7002, Requirements to Inform Employees of Whistleblower Rights 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7003, Control of Government Personnel Work Product 252.204-7004, Alternate A, System for Award Management 252.204-7011, Alternative Line Item Structure; 252.211-7003, Item Identification and Evaluation 252.223-7008, Prohibition of Hexavalent Chromium 252.225-7001, Buy American Act and Balance of Payments Program 252.225-7002, Qualifying Country Sources as Subcontractors 252.232-7003, Electronic Submission of Payment Request and Receiving Reports 252.232-7006, Wide Area Workflow (WAWF) Instructions 252.232-7010, Levies on Contract Payments 252.244-7000, Subcontracts for Commercial Item 252.243-7001, Pricing of Contract Modifications 252.246-7004, Safety of Facilities, Infrastructure & Equipment for Military Ops The following AFFARS Clauses apply to this acquisition: 5352.201-9101, Ombudsman: AFGSC/A7K, 66 Kenney Avenue, Suite 233, Barksdale AFB, LA 71110/Phone: (318) 456-6339 or
[email protected]; 5352.223-9001, Health and Safety on Government Installations; 5352.242-9000, Contractor Access to Air Force Installations; Paper copies of the Request for Quotation will not be made available. Quotations can be e-mailed to the following e-mail address:
[email protected] or by FAX to (660) 687-4822 to the attention of SSgt Eric Wienke. NOTE: Quotations must be received by 25 Sep 2013, 1:00 PM CST; late quotations will not be considered for award. Prospective offeror must be registered and have an active status in the System for Award Management (SAM) (www.sam.gov) in order to be eligible for award. Responsible sources may submit a quotation which, if timely received, shall be considered by this agency.