(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is VA241-16-Q-0039 and the solicitation is issued as a request for quotation (RFQ). (iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-85. (iv) This requirement is being issued as a small business set-aside. The associated NAICS code is 327999 and small business size standard is 500 employees. (v) The Government intends to award a firm-fixed price award for bulk road salt. The order will have a period of performance of Date of Government Award-09/30/2016. The usage, 720 tons, has been estimated based on our previous purchase history and is NOT guaranteed. The usage will fluctuate based on the weather conditions which will affect the final bulk road salt order amount. 1. Delivery will not be in full, all orders will be called in on an "as needed" basis. 2. Individual "as needed" orders will be typically in the amount of 20-25 tons at a time; however this number may also fluctuate based on the weather conditions. Bulk Road salt delivery shall be made within 48 hours of all individual "as needed" orders. 3. All pricing shall include all delivery fees as part of the line item pricing. Individual delivery fees will not be paid separately. 4. The Government reserves the right to increase this order to a maximum of 900 tons of road salt should there be a need. Again, the usage is estimated based on our previous purchase history and is NOT guaranteed. Northampton VAMC - Road Salt Delivery - POP: Date of Gov. Award-09/30/2016 CLIN Item Description Estimated Usage Unit Unit Price Total Price 0001 Brockton VAMC 940 Belmont St Brockton, MA 02301-5596 -Bulk Road Salt for FY16 (includes all delivery fees and charges) 320 Tons 0002 Jamaica Plain VAMC 150 South Huntington Ave Boston, MA 02130-4817 -Bulk Road Salt for FY16 (includes all delivery fees and charges) 200 Tons 0003 West Roxbury VAMC 1400 VFW Parkway West Roxbury, MA 02132 -Bulk Road Salt for FY16 (includes all delivery fees and charges) 200 Tons (vi) The Contractor shall provide all resources necessary to accomplish the "as needed" delivery of an estimated 720 tons of bulk road salt, as stated in Section (v), to the Boston VAMC (3 locations). (vii) Delivery for individual "as needed" orders as stated in Section (v) and all quoted line item pricing shall include any applicable delivery costs as part of the final Unit Price. The delivery site is Boston VAMC (3 locations). (viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda's to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 52.203-98 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements - Representation (DEVIATION 2015-02) (FEB 2015); 52.204-16 Commercial and Government Entity Code Reporting (NOV 2014); (ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement. This requirement will be acquired through a commercial acquisition process utilizing FAR 12 in conjunction with FAR 13. This is a competitive Request for Quote (RFQ). The best value to the Government will be determined using the Lowest Price Technically Acceptable (LPTA) evaluation process. An Award will be made on the basis of the lowest price quote meeting or exceeding the acceptability standards for non-cost factors. The Government will rank price quotes from lowest to highest. If the lowest priced offer receives an "Technically Acceptable" Technical rating, then the evaluation process concludes and the Government will make preparations for contract award. If the lowest priced quote is not rated "Technically Acceptable", then the evaluation process continues until a technically acceptable quote is determined. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1) PRICE FACTOR - Offers will be ranked according to the most favorable quoted firm fixed price with the lowest priced offer ranked first. Price will be evaluated based on the total amount of the quote. 2) TECHNICAL FACTOR - to be technically acceptable the Offeror must; a. Contractor shall state and/or demonstrate their ability to meet all requirements stated in this solicitation. b. The quoted bulk road salt must conform to industry standards and be sold in bulk quantities; not bagged. (x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy. (xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda's to the clause: 52.203-99 Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements (DEVIATION 2015-02) (FEB 2015), 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2015), 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013), 852.203-70 Commercial Advertising (JAN 2008), 852.232-72 Electronic Submission of Payment Requests (NOV 2012), 852.237-70 Contractor Responsibilities (APR 1984), 852.246-71 Inspection (JAN 2008). (xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.209-6, 52.219-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-33. (xiii) All contract requirement(s) and/or terms and conditions are stated above. (xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement. (xv) RFQ responses are due 11/9/2015 at 12:00 PM EST. RFQ responses must be submitted via email to:
[email protected]. Hand deliveries will not be accepted. (xvi) The POC of this solicitation is Julie Lemire (
[email protected]).