AMENDMENT NOTICE: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is 15B40319Q00000003 and is issued as an invitation for bids (IFB), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-99. The associated North American Industrial Classification System (NAICS) code for this procurement is 311999 with a small business size standard of 500.00 employees. This requirement is a [ Small Business ] set-aside and only qualified offerors may submit bids. The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2018-08-28 11:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com. FOB Destination shall be Littleton, CO 80123 The DOJ BOP Field Offices - FCI ENGLEWOOD requires the following items, Meet or Exceed, to the following: LI 001: Dressing, Salad, Pourable, Italian Low Cal (CID A-A-20162B, Type IV, Any Class, Creamy Style). 4/1 Gallon plastic containers per case. CASES GALLONS 4-1, 49, CS; LI 002: Dressing, Salad Mayo. Dressing, Salad, Pourable, Regular, Lite, Reduced Fat, or Fat Free, Any Flavor, Creamy Style. (CID A-A-20162B, Type I, II, III, or IV, any Class, Creamy Style). 4/1 Gallon Plastic Containers per case. Note Class on bid. OR Dressing, Salad, Regular, Reduced Fat, Fat Free, or Light, (CID A-A-20140D, Type II, Style A, B, C, or D). Salad Dressing shall comply with 21 CFR 169.150.4/1 gallon plastic containers per case. Note Style on bid. GALLONS 4-1, 100, CS; LI 003: Dressing, Salad, Pourable, CREAMY Italian (CID A-A-20162B, Type IV, Any Class, Creamy Style). 4/1 Gallon plastic containers per case. CASES GALLONS 4-1, 22, CS; LI 004: Pickle, Relish, Sweet (mild or regular), Bulk, Cured. Product will comply with the United States Standards for Grades of Pickles (55 FR11905). Grade A or B. 4/1 Gallon Plastic Containers per case, 8, CS; LI 005: Oils, Salad, Vegetable, Canola (rapeseed), Corn, Cottonseed, Olive (refined), Peanut, Safflower, Soybean, Sesame, Sunflower, or any other vegetable oils or combinations of these oils. (CID A-A-20091D, Type II). Gallons, Half Gallons, 5 Gallon Containers, or 35 lb Containers. Note size of container and case size on bid. 5 GAL CONTAINER, 70, CS; LI 006: Lime Juice, Quarts, 22, QUARTS; LI 007: Vinegar, Gallons, 4-1 Gal per Case Vinegar, Cider or Distilled, 50 Grain Strength, 4/1 Gallon containers per case., 8, CS; LI 008: Molasses 4-1 gal cs Molasses, Dark Syrup, 2, CS; LI 009: IMITATION Syrup, Table, Regular or Light, Any flavor (CID A-A-20124D, Type IV, Style 1 or 2, Flavor A, B, C, D, or E.) Syrup shall be manufactured in accordance with the U.S. Standard of Identity for Table Syrup, 21 CFR 168.180. 4/1 Gallon Plastic Containers per case. State flavor on bid., 87, CS; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, DOJ BOP Field Offices - FCI ENGLEWOOD intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. DOJ BOP Field Offices - FCI ENGLEWOOD is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids. All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com. Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at
[email protected]. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process. Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or
[email protected] of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. As defined in the Federal Acquisition Regulation (FAR) 2.101, the terms “offer� and “offeror� refer to a response to a solicitation that, if accepted, would bind the submitter to perform the resultant contract. The terms “bid� and “bidder� refer to an offer submitted in response to an Invitation for Bid (IFB). The term “proposal� refers to an offer submitted in response to a Request for Proposal (RFP). The terms “quotation,� “quote,� and “quoter� refer to a non-binding submission in response to a Request for Quotation (RFQ) which is not an offer. The Contracting Officer will indicate elsewhere in this Buy as to whether responses will be evaluated for award based either upon (a) price and pricing factors only (Bids/Quotes) or (b) price and other factors (Proposals/Quotes). All Bids/Proposals/Quotations must conform to the listed specifications or the Statement of Work. If award criteria are based upon (b) price and other factors, the Contracting Officer shall clearly indicate the criteria to be applied elsewhere in this Buy. Unless the Buyer indicates otherwise within a particular line item description, each Seller shall include in its online Bid/Proposal/Quotation individual pricing for all required line items in order to be considered for award (i.e., Do not use the “Included in another line item” function when pricing each line item). If a line item cannot be separately priced, you must notify the buyer through the FedBid ‘Submit a Question’ feature regarding which line item(s) should be included in which other line item(s) and request reposting. Failure to comply with this term may result in the Bid/Proposal/Quotation being determined to be unacceptable. Bid/Offer MUST be good for 45 calendar days after close of Buy, unless otherwise indicated. No partial shipments are permitted unless specifically authorized at the time of award. Delivery will be required between OCTOBER 1, 2018, and OCTOBER 20, 2018. All deliveries shall be to the Federal Bureau of Prisons Food Service Warehouse located at: Federal Bureau of Prisons FCI Englewood 9595 W. Quincy Ave. Littleton, Colorado 80123 The Federal Bureau of Prisons Warehouse at FCI Englewood is open Monday thru Friday from 7:30am-2:30pm. All deliveries are by APPOINTMENT only. It is required that the vendor contact the FCI Food Service Department to schedule all deliveries. Food Service Warehouse phone number is 303-763-4300 extension 1276. Other Food Service Staff can be reached at: Neil Houdesheldt, AFSA, 303-763-4300 extension 1270 or email
[email protected] Rochelle Infante, Food Service Assistant, 303-763-4300 extension 1272 or email
[email protected] Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. If supplying a different case size, ensure the minimum quantity required is met and specify your specific case size. Q&A -Please submit all questions by using the 'Submit a Question' button. This buy will then be reposted with Q&A based on the questions that come in (if applicable). FAR 52.212-4 Contract Terms and Conditions - Commercial Items (JAN 2017) is hereby incorporated by reference. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. Delivery of Excess Quantities (Sept 1989) The Contractor is responsible for the delivery of each item quantity within allowable variations, if any. If the Contractor delivers and the Government receives quantities of any item in excess of the quantity called for (after considering any allowable variation in quantity), such excess quantities will be treated as being delivered for the convenience of the Contractor. The Government may retain such excess quantities up to $250 in value without compensating the Contractor therefor, and the Contractor waives all right, title, or interests therein. Quantities in excess of $250 will, at the option of the Government, either be returned at the Contractor’s expense or retained and paid for by the Government at the contract unit price. Variation in Quantity (Apr 1984) (a) A variation in the quantity of any item called for by this contract will not be accepted unless the variation has been caused by conditions of loading, shipping, or packing, or allowances in manufacturing processes, and then only to the extent, if any, specified in paragraph (b) of this clause. (b) The permissible variation shall be limited to: 10 Percent increase 10 Percent decrease This increase or decrease shall apply to all line items.* The Federal Bureau of Prisons Warehouse at FCI Englewood is open Monday thru Thursday from 7:30am-2:30pm. Friday deliveries are scheduled by appointment only. It is recommended that the vendor contact the FCI Food Service Department of notify of all deliveries. The point of contact is listed in the Buy Attachment Document labeled " Notice to Offerors"