This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations document (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number F25600-03-T-0073 is being issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2001-14. All applicable provision and clauses are included in the actual solicitation. This electronic announcement constitutes the only solicitation being issued. This procurement is set aside 100% for small business. The North American Industry Classification System (NAICS) code is 811310, and the small business size standard is $ 6,000,000. The Government intends to issue a firm fixed price purchase contract for the following CLIN 0001: Perform all Preventive Maintenance Inspections (PMIs) to the DYNAMIC Rotatable Uninterrupted Power Supply (RUPS) (model # HDUPS200K6633-HH-AB-WABP-30SEC, serial # 99112) IAW the statement of work, period of performance approx. 12 JUN 03 - 12 JUN 04; CLIN 0002: Option year one (12 Jun 04 - 12 JUN 05); CLIN 0003: Option year two (12 JUN 05 - 12 JUN 06); CLIN 0004: Option year three (12 JUN 06 - 12 JUN 07); CLIN 0005: Option year four (12 JUN 07 - 12 JUN 08). Statement of Work: Perform all scheduled Preventive Maintenance Inspections (PMIs) to the DYNAMIC Rotatable Uninterrupted Power Supply (RUPS) IAW the DYNAMIC RUPS maintenance manual, which will be available on site and following specific tasks. TASK 1 DELIVERABLE (S): Telephone callback response: Respond 24 hours/7 days per week, 365 days per year, with 60-minute technician telephone-response time. TASK 2 DELIVERABLE (S): Onsite response: Respond 24 hour/7 days per week, 365 days per year, with 4-hour technician on-site response time. TASK 3 DELIVERABLE (S): Onsite maintenance: Repair DYNAMIC (ROTATABLE) UPS, to include labor, parts, and engineering costs necessary to correct system problems. TASK 4 DELIVERABLE (S): Provide, as needed, informational support regarding system capability, newly introduced capabilities, etc., to enable the customer to make decisions regarding equipment operation and upgrade/replacement. TASK 5 DELIVERABLE (S): Perform preventive/corrective actions to resolve system abnormalities. TASK 6 DELIVERABLE (S): Provide three (3) scheduled preventive maintenance visit per year (dates will be provided in award) to ensure DYNAMIC (ROTATABLE) UPS is in proper operational order. Preventive maintenance will consist of, but not limited to, annually drain oil from both upper and lower bearing assemblies. Next, refill both upper and lower bearing assemblies with new Texaco EP2 or equivalent oil. Semi-annually check ventilation for free air flow, all power and control wires for loose connections, inspect control equipment for loose mounting hardware, ensure control devices are free of dust, moisture and other foreign matter. Remove any dust and dirt from windings with a vacuum cleaner (do not use air pressure). Inspect battery cabinet and wiring for loose connections. System assessment required to forecast and to prevent any problem areas before they arise. Contractor will need to provide all tools needed, including vacuum cleaner, to perform all cleaning and maintenance. GOVERNMENT FURNISHED RESOURCES: 1. INFORMATION SOURCES: Government personnel will provide technical input, answer questions, review and approve completed work, and provide feedback regarding contractor efforts. The NCOIC of the Elkhorn Communications site Ground Radio work center, 755 CS/GLMG, is the primary source of technical guidance for this SOW. 2. DOCUMENTATION: All materials will remain the property of the Government and will be returned to the NCOIC of the Elkhorn Communications site Ground Radio work center, 755 CS/GLMG upon request, or at the end of the Task/Delivery Order period of performance. 3. TRAINING: The Government will not be responsible for any contractor training costs including any costs associated with contract assumption and contractor or personnel turnover. 4. PROPERTY: DYNAMIC (ROTATABLE) UPS. MATERIALS AND OTHER DIRECT COSTS (ODCs): 1 The contractor will provide factory repaired or new replacement parts and provide express delivery of all replacement parts. SECURITY/ TO GOVERNMENT PROPERTY AND FACILITIES: The contractor will be escorted at all times to Government building 200 on Elkhorn site to perform duties. PLACE OF PERFORMANCE: Work will be performed at the Elkhorn Communications site, building 200, 21011 Rainwood Road, Elkhorn, NE 68022. HOURS OF WORK: The contractor will be available for emergency response on a 24/7 basis for on-site support during system failures or emergencies. The following provisions apply to this acquisitions FAR 52.212-1 Instructions to Offerors- Commercial Items, FAR 52.212-2 Evaluation- Commercial Items, FAR 52.212-3 (Offerors must include a completed copy of FAR 52.212-3, Offeror Representation and Certifications Commercial Items with offer which can be found at http://farsite.hill.af.mil/vffara.htm); FAR 52.212-4 Contract Terms and Conditions- Commercial Items, FAR 52.212-5 (Dev) Contract Terms and Conditions Required to Implement Statutes Apr 2001 or Executive Orders- Commercial Items (Deviation), FAR 52.215-1 Instruction to Offerors- Competitive Acquisition, FAR 52.217-2 Cancellation Under Multiyear Contracts, FAR 52.217-4 Evaluation of Options Exercised at Time of Contract Award, FAR 52.217-5 Evaluation of Options, FAR 52.217-8 Option to Extend Services, FAR 52.217-9 Option to Extend the Term of the Contract, FAR 52.222-25 Affirmative Action Compliance, FAR 52.223-6 Drug-Free Workplace, FAR 52.232-23 Assignment of claims, FAR 52.232-35 Designation of Office for Government Receipt of Electronic Funds Transfer Information, FAR 52.233-1 Disputes, FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation, FAR 52.237-3 Continuity of Services, FAR 52.243-1(alternate I) Changes- Fixed-Price, FAR 52.249-4 Termination for Convenience of the Government (Services) (Short Form), FAR 52.252-1 Solicitation Provisions Incorporated by Reference, FAR 52.252-2 Clauses Incorporated by Reference, FAR 52.252-3 Alterations in Solicitation, FAR 52.252-4 Alterations in Contract, FAR 52.252-5Authorized Deviations in Provisions, FAR 52.252-6 Authorized Deviations in Clauses. The following are also applicable to this acquisition, DFAR 252.204-7004, Required Central Contracting Registration, DFAR 252.212-7001, Contract Terms and Conditions Required To Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, DFAR 252.225-7001, Buy American Act and Balance of Payment Program (41 U.S.C. 10, E.O. 10582) is applicable to this acquisition as well. All quotations must be received by the 55 Contracting Squadron, 101 Washington Square, Offutt AFB 68113-2107 by June 14, 2003 at 12:00 pm CST. Quotes must be valid until 14 July 2003. Facsimile copies may be submitted to (402) 294-7280. NO PARTIAL AWARDS WILL BE MADE. Please acknowledge all requirements on quotations. Direct all questions to A1C Virginia DeMeritt via email (
[email protected]) or phone (402-294-7703). COLLECT CALLS CANNOT BE ACCEPTED. All potential offerors are reminded, in accordance with DFARS 252.204-7004, Required Central Contract Registration, that lack of active registration in the CCR database by 12:00 pm CST on 10 Jun 2003 will make a bidder ineligible for award. Go to website http://www.ccr.dlsc.dla.mil to register in CCR.