1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR), subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; this is a Request for Quotation (RFQ) and a written solicitation will not be issued. The solicitation number is FA5209-13-Q-1044. 2. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-69 and DFARS Publication Notice 20130808. The following provisions and clauses are applicable to this acquisition. FAR 52.212-1 - Instructions to Offerors-Commercial Items (Jul 2013) FAR 52.212-2 - Evaluation- Commercial Items (Jan 1999) FAR 52.212-3 - Offeror Representations and Certifications -- Commercial Items (Aug 2013) FAR 52.212-4 - Contract Terms and Conditions - Commercial Items (Jul 2013) FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Aug 2013) FAR 52.223-18 - Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) FAR 52.232-33 - Payment by Electronic Funds Transfer - System for Award Management (Jul 2013) FAR 52.232-34 - Payment by Electronic Funds Transfer-Other Than System for Award Management (Jul 2013) DFARS 252.203-7000 - Requirements Relating to Compensation of Former DoD Officials DFARS252.203-7005 - Representation Relating to Compensation of Former DoD Officials DFARS 252.203-7000 - Requirements Relating to Compensation of Former DoD Officials (Sep 2011) DFARS 252.232-7003 - Electronic Submission of Payment Requests and Receiving Reports (Jun 2012) DFARS 252.244-7000 - Subcontracts for Commercial Items DFARS 252.247-7024 - Notification of Transportation of Supplies by Sea DFARS 252.223-7008 - Prohibition of Hexavalent Chromium 3. The NAICS is 335122, Small Business Size Standard for this NAICS code is 500 employees. 4. There is no set aside for this RFQ in accordance with FAR 19.000(a) as this contract will be full and open competition. 5. DESCRIPTION: Item No Description QTY Unit price Amount CLIN 0001 PHANTOM AZL-15 KIT, CONTAINING: QTY 24 PHANTOM AZL-15 LIGHTS P/N P2603-A QTY 2 TRANSMITTER P/N P2606-T QTY 1 P2606-CASE35 or equal 1 $ $ Total amount $ NOTE: Shipping cost shall be included in each line item. 6. Delivery shall be F.O.B. Destination to: SHIP TO ADDRESS: SHIP TO: DEFENSE LOGISTICS AGENCY DEFENSE DISTRIBUTION DEPOT SAN JOAQUIN TRACY DEPOT, BLDG 30, CCP 25600 CHRISMAN ROAD TRACY, CA 95376 TRACY POC:
[email protected] EXPORT CONTROL OFFICE DDJC - TRACY DEOPT TEL: (209) 839-4680 FOR TRANSSHIPMENT TO: FB5209 TRAFFIC MANAGEMENT OFFICE 374 LRS/LGRTCI, BLDG 950, JAPAN APO AP 96328 MARK FOR: 36TH AIRLIFT SQUADRON Unit 5067, Bldg. 602, Yokota AB Fussa-shi Tokyo, Japan 197-0001 POC: SSGT JULIUS MCCRAY III DSN: 225-2204 INSTALLATION ADDRESS: 36TH AIRLIFT SQUADRON Unit 5067, Bldg. 602, Yokota AB Fussa-shi Tokyo, Japan 197-0001 Delivery Date: 30 Days ADC 7. The following provisions apply to this acquisition: THIS REQUEST DOES NOT COMMIT THE GOVERNMENT TO PAY ANY COSTS INCURRED IN PREPARATION OF YOUR SUBMISSION OR TO ISSUE AN ORDER FOR SUPPLIES AND SERVICES. The FAR provision 52.212-1(June 2008), Instructions Offerors-Commercial Items, applies to this acquisition. Addenda to the following paragraphs of 52.212-1 are: (a) All quotes are due on or before 1400Japan Standard Time (JST), 17 September 2013. Electronic quotes are acceptable. Submission may be made via email to
[email protected], via facsimile at 042-553-7786/530-33319: ATTN: Daniel Howell. Quotes must reference the solicitation number. (b) System for Award Management (SAM). Offerors must be registered in the System for Award Management (SAM) database (https://www.sam.gov) upon submission of request for quote (RFQ) to be considered responsive. If confirmation of SAM is not providing with the proposal submission by the closing date of the RFQ, the offer shall be considered nonresponsive and ineligible for contract award. ADDENDUM TO FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) Paragraph (a) is modified to read as follows: (a) This is a competitive best value source selection in which the Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price, and other factors considered. The Government intends to make award to the lowest priced technically acceptable offeror. The Government intends to award without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest. The following listed are evaluation factors that shall be used in the evaluation process: 1. Price 2. Technical Capability: Technical Acceptability is achieved when the offeror provides proof that the products meet the minimum standards of Item Descriptions, and Quality Products (i.e., products brochures and/or products data shall be attached to the price proposal). If equal item is proposed, proof that the offered products are compatible with the existing items shall be submitted with the required technical data. All offerors shall submit description of the products being offered in sufficient detail in addition to the price proposal, to evaluate compliance with the requirements in this solicitation. (i) Initially, offers shall be ranked according to evaluated prices. The price evaluation will document for the offers evaluated the completeness, and reasonableness of the proposed price. Incomplete or unreasonable offers shall be rejected and eliminated from further consideration. (ii) Next, the Government will evaluate the lowest offeror's technical information as referenced in paragraph (a) 2 above. Technical Acceptability for all offerors will be rated as "acceptable" or "unacceptable" by personnel designated in 374 LRS. (iii) If the lowest offeror meets the Government technical capability as defined in above paragraph (a) 2, a Purchase Order will be awarded to the lowest offeror with technically acceptable capability. If the lowest offeror fails to meet the Government technical acceptable capability, the Government will then evaluate the next low offeror in the same manner to determine if they meet the technical capability. This process will continue until an offeror is found to meet the Government technical acceptable capability in ascending order of the low price. Addendum to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (SEP 2005): (k) Taxes. The text is deleted and replaced as follows: (a) Unless otherwise provided in this contract, the contract price includes all applicable taxes and duties, except taxes and duties that the Government of the United States and the Government of Japan have agreed shall not be applicable to expenditures in Japan by or on behalf of the United States. (b) The Status of Forces Agreement between the Japan and the United States and implementing the Japanese laws authorizes the United States exemption from certain Japanese taxes for materials, supplies, equipment and services procured for official purpose in Japan by the United States Armed Forces or by authorized agencies of the United States Armed Forces. Those taxes include (1) Consumption tax, (2) Gasoline tax and local road tax on gasoline, (3) Diesel oil tax, and (4) Liquefied petroleum gas tax. (c) The Contractor will submit requests for gasoline or diesel oil tax exemption certificate to the Contracting Officer. This request will show the actual amount of gasoline or diesel oil used exclusively for the performance of this contract, with documentary evidence and detailed item breakdown to support the accurate consumption of gasoline or diesel oil, or other necessary information and data as may be required. The Contracting Officer will issue to the Contractor a tax exemption certificate for the actual amount of gasoline or diesel oil used exclusively for the performance of this contract. 252.225-7043 Antiterrorism/Force Protection for Defense Contractors Outside the United States (MAR 2006) (a) Definition. "United States," as used in this clause means, the 50 States, the District of Columbia, and outlying areas. (b) Except as provided in paragraph (c) of this clause, the Contractor and its subcontractors, if performing or traveling outside the United States under this contract, shall: (1) Affiliate with the Overseas Security Advisory Council, if the Contractor or subcontractor is a U.S. entity; (2) Ensure that Contractor and subcontractor personnel who are U.S. nationals and are in-country on a non-transitory basis, register with the U.S. Embassy, and that Contractor and subcontractor personnel who are third country nationals comply with any security related requirements of the Embassy of their nationality; (3) Provide, to Contractor and subcontractor personnel, antiterrorism/force protection awareness information commensurate with that which the Department of Defense (DoD) provides to its military and civilian personnel and their families, to the extent such information can be made available prior to travel outside the United States; and (4) Obtain and comply with the most current antiterrorism/force protection guidance for Contractor and subcontractor personnel. (c) The requirements of this clause do not apply to any subcontractor that is (1) A foreign government; (2) A representative of a foreign government; or (3) A foreign corporation wholly owned by a foreign government. (d) Information and guidance pertaining to DoD antiterrorism/force protection can be obtained from
[email protected] or DSN 225-6340. (End of clause) WIDE AREA WORKFLOW INVOICING SYSTEM: Pursuant to DFARS 252.232-7003 entitled "Electronic Submission of Payment Requests", the Department of Defense has implemented a new electronic invoicing/receiving report system, known as Wide Area Work Flow (WAWF). WAWF is a web-based program and is available at no cost to your company. For assistance with WAWF, please call 1-866-618-5988. You can self-resister at WAWF-RA https://wawf.eb.mil/ to use the system. Self-paced training is offered for WAWF-RA at http://www.wawftraining.com/ The following codes will be required to route your invoices and receiving report correctly through WAWF (Receiving report is not necessary because we are not able to approve the receiving report with WAWF system yet). TYPE OF INVOICE: Invoice (with receiving report) CONTRACT NUMBER: See block 2 DELIVERY ORDER NUMBER: See block 4 (if applicable) ISSUE BY DoDAAC: FA5209 ADMIN DoDAAC: FA5209 PAY OFFICE DoDAAC: F68800 SHIP TO DoDAAC: FA5209 EXT. (CODE: See block 15) Defense Priorities and Allocation System (DPAS): None 36th AIRLIFT SQUADRON Unit 5067, Bldg. 602, Yokota AB Fussa-shi Tokyo, Japan 197-0001 1) All questions regarding the solicitation must be submitted no later than 16 September 2013, 0800 AM, Japan Standard Time, to allot sufficient amount of time for response. 2) Solicitation must be signed, dated and submitted by 17 September 2013, 1400 Japan Standard Time. All submissions can be electronically submitted to the following points of contact: Daniel Howell
[email protected] Comm: 011-81-42552-3011 Mark Caesar
[email protected] Comm: 011-81-42552-3011 Amendment 1: The puropse of this amendment is to extend the due date for offers to allow for maximum competition. Due date for offers is now 22 September 2013 @ 2100 EST.