Contracting Office Address Department of the Air Force, Air Force Materiel Command, AFRL – Rome Research Site, AFRL/Information Directorate, 26 Electronic Parkway, Rome, NY, 13441-4514 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation (paper copy) will not be issued. Further, offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation. Solicitation FA875122Q0206 is issued as a request for quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-07 and Defense Federal Acquisition Regulation Supplement Change Notice (DCN) 20211029. See https://www.acquisition.gov/ for the full text of all provisions and clauses incorporated by reference herein. This procurement is being solicited as a total small business set-aside. For reference, the NAICS code is 333314 and small business size standard of 500 employees. The contractor shall provide the items listed in the attached list of materials, Attachment 1, on a firm fixed price basis, to include the cost of shipping FOB Destination. Descriptions within Attachment 1 reflect the minimum salient physical, functional, or performance characteristics that reflect the characteristics and level of quality that will satisfy the minimum Government requirement; however, the offeror may provide a solution equivalent to or exceeding the functional and performance characteristics of the identified items for technical acceptability evaluation. Thorlabs is known to offer products meeting the minimum required specifications. For reference, Thorlabs part numbers are given within Attachment 1. The part numbers are believed to be current, but end of life replacement may have occurred. If offerors choose to submit Thorlabs items, it is their responsibility to ensure most up to date part numbers are submitted in their quotation. Offerors shall provide at least the same warranty terms, including offers of extended warranties, offered to the general public in customary commercial practice. The anticipated delivery date is within 45 days After Receipt of Order (ARO). The place of delivery, acceptance and FOB Destination point will be Rome, NY, 13441. Delivery terms shall be fixed at time of award, and contractor performance reporting will be negatively impacted by late delivery where notice or consideration is not provided to the Government. The provision at 52.212-1, Instructions to Offerors – Commercial Items (SEP 2021), applies to this acquisition. Addenda to the following paragraphs of 52.212-1 are: (b) Written quotes are due at or before 3PM, (Eastern Time) 12 NOVEMBER 2021. Submit by email to
[email protected]. Offerors are encouraged to submit their quotes using the SF 1449, Solicitation/Contract/Order for Commercial Items. (b)(4) Submit a technical description of the items being offered. (b)(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (b)(12) Include a statement verifying that your firm is capable of conforming to the requirements of DFARS clause 252.211-7003, Item Identification and Valuation. (g) Contract award. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest and waive informalities and minor irregularities in offers received. The provision at FAR 52.212-2, Evaluation -- Commercial Items (OCT 2014) applies. In addition to the information within Paragraph (a), the following factors shall be used to evaluate offers: The following factors shall be used to evaluate offers: (i) technical acceptability (ii) price The Government intends to award to the Lowest Priced Technically Acceptable Offer. In determining required technical acceptability, the Government will evaluate the items offered for compliance with the items listed above. All evaluation factors when combined are approximately equal. Offerors are required to complete representations and certifications found in the provision at FAR 52.212-3, Offeror Representations And Certifications -- Commercial Items (FEB 2021) as well as the following: 52.204-24, Representation Regarding Certain Telecommunication and Video Surveillance Services or Equipment (OCT 2020) 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services – Representation (MAY 2021) 252.225-7000, Buy American--Balance of Payments Program Certificate For your convenience all referenced certifications are attached to this solicitation, Attachment 2. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (OCT 2018) applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (SEP 2021), applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to this order. 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) 52.209-6, Protecting the Government Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) 52.219-6, Notice of Total Small Business Aside DEVIATION 2020-O0008 (NOV 2020) 52.219-28, Post Award Small Business Program Re-representation (SEP 2021) 52.222-3, Convict Labor (JUN 2003) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (JUL 2020) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222-26, Equal Opportunity (SEP 2016) 52.222-35, Equal Opportunity for Veterans (JUN 2020) 52.222-36, Equal Opportunity for Workers With Disabilities (JUN 2020) 52.222-37, Employment Reports on Veterans (JUN 2020) 52.222-50, Combating Trafficking in Persons (JAN 2019) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) 52.232-33, Payment By Electronic Funds Transfer—System For Award Management (OCT 2018) The following additional FAR and FAR Supplement provisions and clauses also apply: 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020) 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020) 52.204-21, Basic Safeguarding of Covered Contractor Information Systems (Jun 2016) 52.204-22, Alternative Line Item Proposal (JAN 2017) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 52.247-34, FOB Destination (NOV 1991) 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (SEP 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (SEP 2013) 252.203-7005, Representation Relating to Compensation of Former DoD Officials (NOV 2011) 252.204-7003 Control of Government Personnel Work Product (APR 1992) 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support (MAY 2016) 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2021) 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism (MAY 2019) 252.211-7003, Item Identification and Valuation (MAR 2016) Para (c)(1)(i). Insert Contract Line, Subline, or Exhibit Line Item Number and Item Description: ‘N/A’ Para (c)(1)(ii). Identify Contract Line, Subline, or Exhibit Line Item Nr and Item Description: ‘N/A’ Para (c)(1)(iii). Attachment Nr.: ‘N/A’ Para. (c)(1)(iv). Attachment Nr.: ‘N/A’ Para. (f)(2)(iii). ‘N/A’ 252.213-7000, Notice to Prospective Suppliers on the Use of Past Performance Information Retrieval System—Statistical Reporting in Past Performance Evaluations (SEP 2019) 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors (JAN 2018) 252.223-7008, Prohibition of Hexavalent Chromium (JUN 2013) 252.223-7999, Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors (DEVIATION 2021-O0009 (OCT 2021) 252.225-7001, Buy American and Balance of Payments Program 252.225-7048 Export-Controlled Items (JUN 2013) 252.225-7972, Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems (DEVIATION 2020-O0015) (MAY 2020) 252.225-7973, Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems – Representations (MAY 2020) (DEVIATION 2020-O0015) 252.225-7974, Representation Regarding Business Operations with the Maduro Regime (DEVIATION 2020-O0005) (FEB 2020) 252.227-7015, Technical Data--Commercial Items (FEB 2014) 252.227-7037, Validation of Restrictive Markings on Technical Data (SEP 2016) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (DEC 2018) 252.232-7006, Wide Area Workflow Payment Instructions (DEC 2018) 252.232-7010, Levies on Contract Payments (DEC 2006) 252.232-7017, Accelerating Payments to Small Business Subcontractors—Prohibition on Fees and Consideration (APR 2020) 252.239-7098, Prohibition on Contracting to Maintain or Establish a Computer Network Unless Such Network is Designed to Block Access to Certain Websites—Representation (DEVIATION 2021-O0003) (APRIL 2021) 252.243-7001 Pricing of Contract Modifications (DEC 1991) 252.244-7000, Subcontracts for Commercial Items (OCT 2020) 252.246-7008, Source of Electronic Parts (MAY 2018) 252.247-7023, Transportation of Supplies by Sea – Basic (FEB 2019) 5352.201-9101, Ombudsman (OCT 2019) is hereby incorporated into this solicitation. The Ombudsman for this acquisition is Ombudsman: Ms. Rosiland Harper (Primary), Mr. Steven L. Ewers (Alternate), AFRL/PK, 1864 Fourth Street, Wright-Patterson AFB OH 45433-7130, COMM (937) 904-9700, FAX (937) 656-7321, email:
[email protected] Note that the clause at 252.232-7003 is included in this solicitation. DoD requires all payment requests (with a few exceptions) to be submitted and processed electronically. All vendors/contractors must familiarize themselves with this clause and DFAR 232.7003 for specific procedures. The DoD preferred electronic form for transmission is Wide Area Workflow - Receipt and Acceptance (see website - https://piee.eb.mil). Wide Area Workflow Training may be accessed online at http://www.wawftraining.com. In accordance with DFARS 252.232-7006 Wide Area Workflow (WAWF) Payment Instructions- Vendors will be expected to have WAWF system capabilities. Guidance will be provided to the vendor with award of an order that will provide applicable codes for proper invoice submission. The Defense Priorities and Allocations System (DPAS) rating DO-C9 has been assigned to this effort. NOTE: In order to receive an award, if issued, the successful offeror must be actively registered in System for Award Management (SAM) https://www.sam.gov