DEPARTMENT OF THE AIR FORCE HEADQUARTERS 36TH WING (PACAF) ANDERSEN AIR FORCE BASE, GUAM 27 July 2015 MEMORANDUM FOR ALL INTERESTED PARTIES FROM: 36 CONS/LGCB Bldg 22026 Unit 14040 Andersen AFB, Yigo, GU 96929 1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. 2. FA5240-15-Q-M031 for ATV Maintenance is hereby issued as a request for quotes. 3. The following solicitation document, incorporated provisions, and clauses are in effect through Federal Acquisition Circular 2005-83. 4. This is a full and open solicitation IAW FAR 19.502-2(a) under the 811118 NAICS Code, with a small business size standard of $7,500,000.00. 5. The government request quotes for the following items: (Specifications including any brand and model numbers must be included with quote) CLIN DESCRIPTION QTY UNIT PRICE TOTAL 0001 General routine spare Parts for 28 Honda ATV Units 1 Lot 0002 General routine labor for 28 Honda ATV Units 28 EA 0003 Kawasaki Mule specific replacement parts 8 EA 0004 Kawasaki Mule specific labor 8 EA 0005 Magnum MLT3060 Light Towers specific replacement parts 8 EA 0006 Magnum MLT3060 Light Towers specific labor 8 EA 0007 Magnum MLT5200 Light Tower specific replacement parts 2 EA 0008 Magnum MLT5200 Light Tower specific labor 2 EA Totals: *Quotes must conform to the attached Scope of Work/Required Checklists in order to be considered for award. The above listed maintenance is conducted bi-annually. 6. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/portal/public/SAM/ to be considered for award. All quotes must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. A quote submitted by another firm on behalf of a SAM registered company with the intention of being award "care of" will not be accepted. All quotes must include registered DUNS, CAGE codes, Tax ID, and small business status, and any applicable GSA contract number. 7. All associated shipping costs must be included with final quote. Shipping/delivery of services/materials is FOB destination to Guam: TSgt Cory Wood Contingency Reponses Group North-West Field, Andersen AFB Yigo, Guam 96929 8. Submit your quotes via email to
[email protected] and
[email protected] 9. Responses to this RFQ must be received via e-mail not later than 31 August 2015, 4:00 pm Chamorro Standard Time or 2:00 Eastern Standard Time . Oral quotes will not be accepted. Collect calls will not be accepted. Hand delivered quotes will not be accepted. Emailed quotes must be received at the stated addressees' email inboxes on time and the addressees must be able to open the email and all attachments. No other email receipt will be acceptable. 10. The Government does not accept responsibility for non-receipt of quotes. It is the contractor's responsibility to request and receive confirmation of quote receipt. The Government has limited capability to accept attachments in quotes and requests that contractors limit quotes to no more than 10 pages. All questions regarding this RFQ must be submitted via email. 11. FAR 52.212-1 Instruction of Offerors -- Commercial applies to this acquisition. Quotes must include information and pricing for CLIN 0001 to be considered for award. a. Price: Prices must be submitted for CLIN 0001 - CLIN 0008, including shipping to Guam. Do not include a separate CLIN for shipping costs. Shipping costs must be included within the line items listed. This is an all-or-none request; multiple awards will not be made. b. Technical Capability: Specifications including any brand and model numbers must be included with quote. 12. FAR 52.212-2, Evaluation-Commercial Items applies to this request. Award will be based on lowest price technically acceptable. Award will be made without discussions; however, the Government reserves the right to open discussion anytime during evaluation. Technical acceptability means meeting the minimum specifications listed under CLIN 0001 - CLIN 0008 and detailed in the Statement of Work. All quotes will be ranked based on price. Only the lowest priced quote will be evaluated for technical acceptability, unless the lowest priced quote is deemed technically unacceptable. If the lowest quote is deemed technically unacceptable, the next lowest quote will be considered, and so on until an offeror is identified to be technically acceptable. a. Price: Quotes will be ranked first based on price from high to low. The price evaluation will document the realism, reasonableness, and completeness of the total evaluated price. (i) Arithmetic Discrepancies. For the purpose of initial evaluation of offers, the following will be utilized in resolving arithmetic discrepancies found on the face of the bidding schedule as submitted by the offeror. (A) Obviously misplaced decimal points will be corrected; (B) Discrepancy between unit price and extended price, the unit price will govern; (C) Apparent errors in extension of unit prices will be corrected; (D) Apparent errors in extended prices per CLIN will be corrected. b. Technical: The lowest offeror will move forward to the technical evaluation. If the lowest priced quote is deemed technically unacceptable, the Government will evaluate the technical acceptability of the next lowest offeror and so on until an awardee is identified. The award will be made to the lowest evaluated price whose offer is deemed technically acceptable. TECHNICAL CRITERIA RATINGS RATING DEFINITION Acceptable Quote clearly meets the minimum requirements of the solicitation. Unacceptable Quote does not clearly meet the minimum requirements of the solicitation. 13. The provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items is included in this solicitation, and the offeror must include a completed copy of this provision with their quote or be currently registered in the SAM website with their Representations and Certifications completed. 14. FAR 52.212-4 Contract Terms and Conditions -- Commercial applies to this acquisition. 15. FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (DEVIATION 2013-O0019) applies to this acquisition. 16. Additional provisions and clauses that apply to this acquisition are: FAR 52.204-7 System for Award Management; FAR 52.223-6 Drug-Free Workplace (May 2001); FAR 52.225-2 Buy American Act Certificate; FAR 52.225-18 Place of Manufacture; FAR 52.225-25 Prohibition of Contracting...IRAN; FAR 52.229-3 -- Federal, State, and Local Taxes; FAR 52.232-1 - Payments; FAR 52.232-8 -- Discounts for Prompt Payment; FAR 52.232-17 - Interest; FAR 52.247-34 -- F.o.b. - Destination; FAR 52.249-2 Termination for Convenience of the Government (Fixed Price); FAR 52.249-8 -- Default (Fixed-Price Supply and Service); FAR 52.252-1 Solicitation Provisions Incorporated by reference; FAR 52.252-2, Clauses Incorporated by Reference (https://farsite.hill.af.mil); FAR 52.252-5 -- Authorized Deviations in Provisions; FAR 52.252-6 -- Authorized Deviations in Clauses; DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials; DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights; DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials; DFARS 252.204-7003 Control of Government Personnel Work Product; DFARS 252.211-7003, Item Identification and Valuation; DFARS 252.225-7001, Buy American and Balance of Payments Program; DFARS 252.225-7002 Qualifying Country Sources as Subcontractors; DFARS 252.225-7012 Preference for Certain Domestic Commodities; DFARS 252.232-7003, Electronic Submission of Payments Requests and Receiving Reports; DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions; DFARS 252.232-7010, Levies on Contract Payments; DFARS 252.243-7001 Pricing of Contract Modifications; DFARS 252.244-7000, Subcontracts for Commercial Items; DFARS 252.247-7002 Revision of Prices; DFARS 252.247-7022, Representation of Extent of Transportation by Sea; DFARS 252.247-7023, Transportation of Supplies by Sea ALT III; AFFARS 5352.201-9101 (CMSgt Eastman, Chief, Policy Branch, Contracting Division, HQ PACAF/A7KP, telephone number 315-449-8569), Ombudsman 17. FAR 52.216-1 Type of Contract (Apr 1984) The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation. (End of Provision) 18. FAR 52.233-2 Service of Protest (Sep 2006) (a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from: Matthew R. Rowe 36th Contracting Squadron Unit 14040, Bldg 22026 APO, AP 96543-4040 (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. (End of Provision) All quotes, questions, and any requests for more information must submitted in writing and be sent to
[email protected] . MATTHEW R. ROWE Contracting Officer