This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. IMCOM, Fort Sam Houston Texas, has identified a requirement for a full-service, rental company to provide tents (with water barrels to secure the tents/no spikes may be used), tables (10 person capacity), table linens, chairs, tent lights, fans, permits in accordance with local codes, fire extinguishers, and no smoking signs. The contractor shall provide delivery, set-up and break-down/removal of all rented equipment. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation shall not be issued. Solicitation W9124J-09-T-CG01 is issued as a request for quotation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-44. This is a 100% small-business set-aside for firms that provide services under NAICS code 532299 (All Other Consumer Goods Rental). CONTRACT LINE ITEM NUMBER (CLIN) 0001. 2-Tents, with capacity to seat 600 people. NO TENT SPIKES are authorized on the IMCOM parking lot. General layout diagrams will be provided after award. CLIN 0002. 60-Tables, with seating capacity of 10 persons per table. General layout diagrams will be provided after award. CLIN 0003. 780-chairs, with 600 in the tents arranged around the tables, and 180 set-up outside the tents for the ceremony. General layout diagrams will be provided. CLIN 0004. 52-Water barrels to secure tents (Note: water for filling the barrels will be provided by the Government). NO TENT SPIKES are authorized on the IMCOM parking lot. CLIN 0005. 20-Tent lights, with appropriate electrical connections. CLIN 0006. 15 Fans, with appropriate extension cords. CLIN 0007. 60-Table linens. CLIN 0008. Permits, shall be secured in accordance with local codes. CLIN 0009. 4-fire extinguishers. CLIN 0010. 10-No smoking signs. CLIN 0011. Delivery, set-up, break-down, and removal, to include clean-up of the area. The period of performance is anticipated to be from Date of Award through 6 October 2010 with no options. All rental equipment is to be delivered/set-up at 11711 IH 35 North, San Antonio, Texas 78233. A receiving point of contact will be named for this requirement. PERFORMANCE WORK STATEMENT (PWS) HQ IMCOM Period of Performance (PoP) 29 September 2010 5 October 2010 1. Introduction: a. Description of Services: Provide, setup and breakdown tent(s), tables and seating in compliance with all local ordinances for the IMCOM Uncasing Ceremony. b. Background: IMCOM requires contracted services to support this ceremony. c. Objectives: The purpose of this requirement is to provide temporary ceremonial facilities. d. Scope of Work: (1) Provide, setup, and breakdown tent(s), tables, chairs for this event, see performance work statement. (2) Comply with all related local ordinances for this event. e. Period of Performance: The period of performance (PoP) is 29 September 2010 5 October 2010. (1) PoP begins 29 Sep 10 allow additional time for permit retrieval, site surveys and other set-up preparation as required. (2) Setup must be completed by 1600 Hours (4 PM) CDT 4 October with concurrence of the site manager. (3) Breakdown may not begin earlier than 1600 Hours (4 PM) CDT 5 October. f. General Information: (1) Place of Performance: This task order will be performed at the HQ IMCOM parking lot, 11711 IH 35 N, San Antonio, TX 78233. (2) Type of Contract: Firm Fixed Price for non-personal services. (3) Equipment: (a) The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract except for water to be used in barrels to secure tent(s) (b) Spikes are not permitted to be used to secure tents. Tent(s) will be secured with water barrels. 2. Definitions and Acronyms. N/A 3. Tasks, Deliverables and Milestones. a. Specific Tasks, Deliverables and Milestones (See Contract Line Item Number 0001 through 0011: (1) Tent(s) (with adjustable sides in the event of inclement weather) with 600 person capacity (2) Tables with 600 person seating capacity (3) Chairs: 780 (4) Table linens to accommodate all tables provided (5) Tent lights (to be used in the event of inclement weather) (6) Cooling fans (to be used in the event of extreme temperatures) (7) Power supplies/generator(s) as needed for any of the listed requirements (8) Water Barrels to secure tents. Spikes are not authorized on the IMCOM parking lot. IMCOM will provide a water source to fill the barrels. (9) Must be in accordance with local codes/ordnances (i.e., obtain event permit, provide fire extinguishers, etc.) (10) Delivery, set-up, and break-down of tent(s), chairs, tables, and water barrels. (11) Set-up date is 4 October 2010. Set-up completion must occur no-later-than 4 October 2010, 1600 Hrs (CDT) at the HQ IMCOM parking lot in San Antonio, TX. (12) Break-down date is 5 October 2010 and must begin no-earlier-than 5 October 2010, 1600 Hrs (CDT), with concurrence of the site manager. Applicable Publications N/A Performance Requirements Summary (PRS) N/A Date(s) and place(s) of delivery and acceptance and FOB point. An Initial walk-through will be held not later than 29 September 2010, to allow additional time for permit retrieval, site surveys and other set-up preparation as required. Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. Provision at 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. Award will be made to the company with the lowest price (that is reasonable and realistic); that is technically acceptable (meets all requirement of the performance work statement). This is a 100% small-business set-aside for firms that provide services under NAICS code 532299 (All Other Consumer Goods Rental). Offerors are to provide a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with their offer. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and there are no addenda. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition. Additionally, the following Federal Acquisition Regulation (FAR) clauses are applicable to this acquisition: 52.219-6 --Notice of Small business set-Aside; 52.223-3 -- Convict Labor; 52.222 19 Child Labor Cooperation with Authorities and Remedies; 52.222-21 Prohibition of Segregated Facilities; 52.222-26 -- Equal Opportunity; 52.222-26 -- Equal Opportunity for Special Disabled Veterans, Veterans of the Viet Nam Era and Other Eligible Veterans; 52.222-36 Affirmative Action for Workers With Disabilities; 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Viet Nam Era and Other Eligible Veterans; 52.222-50 Combating Trafficking in Persons; 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Items; 52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency Area. Other FAR Clauses applying to this acquisition: 52.252-2 Clauses Incorporated by Reference (see web sites www.farsite.hill.afb & www.arnet.gov). 252.212-7001 Contract Terms and conditions Required to implement Statutes or Executive orders Applicable to Defense Acquisitions of Commercial Items, with: 52.203-3 Gratuities; 252.232-7003 Electronic Submission of Payment Requests and receiving Reports. 252.232-7010 Levies on Contract Payments. 252.246-7000 Material Inspection and Receiving Report. No contract financing arrangements or warranty requirements are included in this document. Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable. Quotes are due to the Mission and Installation Contracting Command Center-Fort Sam Houston, ATTN: Thomas Benero and/or John Ives, 2107 17th Street, Building 4197, Suite 15, Fort Sam Houston, Texas 78234-5015, by 3:00 PM (Central Daylight Time) September 24, 2010. Quotes may be provided either electronically to the Email addresses below or Faxed to 210.221.4452 or 210.221.3285. Points of contact are Mr. Thomas Benero, Contracting Officer, 210.221.4821
[email protected] and Mr. John B. Ives, Contract Specialist, 210.221.4563
[email protected] This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation shall not be issued.