COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C77619Q0150 Posted Date: 6-18-2019 Original Response Date: 6-24-2019 Current Response Date: 6-24-2019 Product or Service Code: 6210 Set Aside (SDVOSB/VOSB): SDVOSB NAICS Code: 335122 Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing Contracting Office Address: 4401 D Meramec Bottom Road, Saint Louis, MO 63129 Department of Veterans Affairs Program Contracting Activity Central DESCRIPTION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, and FAR subpart 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The government will issue a purchase order resulting from this request to the responsible vendor whose quote will be the most advantageous to the Government, price and other factors considered. Items are to be delivered FOB destination, 30 days After Receipt of Order (ARO). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101, effective 11/22/2018. The associated North American Industrial Classification System (NAICS) code for this procurement is 335122, Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing with a size standard of 500 employees. This solicitation is a 100% set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSBs) / Veteran Owned Small Business (VOSB). Quoters must be verified in the Vendor Information Pages (VIP), https://www.vip.vetbiz.va.gov/, at the time of receipt of quotes and at the time of award. The Department of Veterans Affairs Program Contracting Activity Central at 4401-D Meramec Bottom Road, St. Louis, MO. 63129 is soliciting quotations from SDVOSBs for Studio LED and DMX Lighting Upgrade and Accessories. The contractor shall provide all personnel, equipment, tools, materials, supervision, and services necessary to provide Studio LED and DMX Lighting Upgrade and Accessories for the Department of Veteran Affairs Studio located at 2011 Crystal Drive, Suite 150, Arlington, VA 22202. All interested companies shall provide quotation(s) for the Services described in the attached Statement of Work Place of Performance: BASIS OF AWARD Award will be made based on the item(s)/service(s) offered that best meets Governments requirement, considering technical acceptability and price. Quotes will be reviewed by qualified evaluators to initially determine their acceptability. Each quote must contain all the information required by the RFQ. A quote may be determined to be unacceptable if required information is missing or if the quote materially deviates from the requirements of the RFQ. Unacceptable quotes will not be considered for further evaluation or selection. A responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors. QUOTATION SUBMISSION INSTRUCTIONS All Quotation Packages submitted must include: Solicitation number for this requirement as 36C77619Q0150 Name, address, telephone number, DUNS number of Quoter Quoter POC information to include: name, title, telephone number and email. The Quoter shall submit the Capability Documentation Completed Price Cost Schedule for Firm Fixed Price to include: Quantity, Unit, Unit Price and Total Amount. Failure to provide complete pricing, including pricing for each CLIN, will result in the contractor s package being determined to be incomplete. Quoters that fail to furnish required representation or information, or reject the terms and conditions of the solicitation, may be excluded from consideration. Teaming Arrangements If a Teaming Agreement or other Teaming Arrangements (as defined in the section entitled Teaming Agreements and Other Teaming Arrangements of this combined synopsis/solicitation) is contemplated, the arrangements MUST be identified, and company relationships must be fully disclosed in the quotation package submitted. Please describe the division of responsibilities between the prime contractor and the subcontractor and definition of the relationship of the parties. The parties should clearly allocate the scope of work between the prime contractor and the subcontractor. At a minimum, the parties should also clarify: Their respective responsibilities in the creation and submission of the quotation to the federal government; If the relationship between the parties is that of independent contractors and therefore neither party has the right to bind the other party. The Government contemplates award of a Firm Fixed Price (FFP) contract resulting from this solicitation. Point of Contact Michael O Donnell Michael.O
[email protected] ATTACHMENTS Price Cost Schedule for Studio LED and DMX Lighting Upgrade Equipment Descriptions Employee Education System Purchase Description Studio LED and DMX Lighting Upgrade Contract Title: VACO Studio LED and DMX Lighting Upgrade and accessories Scope of Work: The contractor shall provide the following TV studio lighting instruments, DMX-Protocol control distribution, and lighting accessories. This system has been designed and configured with support from the manufactures Kino-Flow, Matthews, and ETC. Quantity Manufacturer Brand Name OR EQUAL Model/Part Salient Characteristics 10 Kino-Flow CEL-250CU KINO-FLO CELEB 250 LED DMX CENTER MNT UNIV LT/REG OR EQUAL Kelvin presets Dial-in color temperature control between 2700K-6500K Extended color pallete from 2500K-9900K Green/Magenta Control Hue angle and Saturation adjustments RGB control FX Control Works with Apps with predetermined RGB presets or color wheels Can use preset buttons to store custom Kelvin settings Light levels do not change when selecting Kelvin settings No color shift while dimming Color-correct with high color rendering index (CRI 95) Universal input 100VAC-240VAC or 24VDC Energy efficient, draws 1.2A, 120VAC and 6.25A, 24VDC Flicker-free, quiet operation Full range onboard and DMX dimming DMX wireless link (Lumen Radio®) DMX Auto Terminate Fixture includes removable 90° Honeycomb Louver Honeycomb louver also available in 60° as accessory Lightweight, slim profile Center Mounted Mounts to stand or can hang easily from a grid Accessory molded corners also used for four-point rope hang 5 chip LED technology allows for full spectrum white light throughout Kelvin range for accurate skin tone and color rendering No green/magenta bleeding regardless of where you are on the Kelvin scale 4 modes white light hue angle saturation with gel presets RGB and Effects FX all DMX capable No flicker when shooting high speed up to 1000fps. Wired and wireless DMX Lumen Radio receiver built into fixture for ease of wireless control 10 Matthews 420100 MATTHEWS MATTHELLINI GRIP 2" Center JAW (SILVER)/REG OR EQUAL Ergonomic handle design Reinforced jaws Shaft is 1010 chrome plated steel 4 Kino-Flow DFS-CE200-S KINO-FLO CELEB LED 201 SNAPBAG/REG OR EQUAL Light modifier Reflective interior Slips over fixture Dimensions (35.5x24.0x10.5x) Weight 2.6 lbs 1 ETC 7060A2048 ETC 436-EDLT 36-DEG LENS TUBE f/SRC 4- BLK/REG OR EQUAL Dual Aspheric lenses Anti-reflective coating Fits all new and existing Source 4 fixture bodies 1 ETC 7461A1051 ETC SRC-4 LED SER 2 LUSTR w/SHUT BARL- BLK/REG OR EQUAL LED array with 60 Luxeon Rebel emitters x7 Color System with red, green, amber, cyan, blue, indigo, and lime LEDs Brightness of the array is about 6500 lumens Beam has 2-to-1 center-to-edge drop-off ratio LED lifetime is about 20,000 before dropping to 70% intensity Complies with DMX-512A standard with in and thru via 5-pin XLR connectors Control options include RGB, HSI, HSIC, Direct control, Studio control, and variable-rate Strobe Six-button user interface and multi-line LCD display RDM compatibility 15-bit non-linear scaling techniques for dimming Dimming curve options include incandescent, standard, linear, and quick Die-cast aluminum construction IP20 rated and ETL listed to UL1573 standard Yoke mount with two mounting positions for 300° rotation Shutter assembly allows for ±25° rotation Slots for mounting accessories and attaching optional lenses Quiet fan cooling system 2 Fujinon FSP-13G FUJINON FSP-13G DIGI FOCUS POSITIONAL MODULE/REG OR EQUAL For RM/ZM lenses Focus controller Zoom controller SS-11 Servo Focus/Zoom Controller kit 1 Ensemble BEM-4-H ENSEMBLE BRIGHTEYE MTTO PR 2 SCAN CNVRTR w/HDCP/REG OR EQUAL HDCP Supported Converts DVI input to SDI and HD-SDI video output Users can select specific areas of the video input to send to the output Supports VGA and HDMI I/O Auto Senses DVI or VGA Proprietary scaling and filtering systems provides maximum detail Flicker-free video output Intuitive front panel controls Easily adjusted video parameters and selected video output format Genlock and time to house reference Rack mountable Memory presets for favorite settings 10 Kino-Flow XLR-525 KINO-FLO 25' DMX CABLE 5-PIN XLR/REG OR EQUAL Enables control over Kino Flo fixtures when connected DMX 10 Altman ADAP-MP-FE-18 ALTMAN Adapter Male Stage Pin to Female Edison 18" OR EQUAL Enables studio fixtures with standard Edison plugs to be adapted to fit a lighting grid Background: The Department of Veterans Affairs Employees Education System VA Knowledge Network, Network Operations Center in Washington DC maintains a TV Studio. The equipment listed above will be installed and used at the Veterans Affairs Central Office Broadcast facility. The studio lighting supporting this studio is being upgraded to energy efficient LED lighting with DMX remote control protocol. Delivery Date: All equipment shall be delivered within 30 days after contract award. Delivery Address: All equipment shall be delivered INSIDE the Building to the following: Department of Veterans Affairs 2011 Crystal Drive, Suite 150 Arlington, VA 22202