Network Contracting Office (NCO) 9 is issuing this sources sought notice (SSN) as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for a firm-fixed-priced contract for Rethermalizer Docking Stations, Equipment, Consumable Items, Installation, and Extended Warranty in accordance with the below specifications. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 333318 - Other Commercial and Service Industry Machinery Manufacturing, using PSC 3590 - Miscellaneous Service and Trade Equipment. THIS IS NOT A SOLICITATION. This request for capability information does not constitute a request for bids, proposals, or quotes; submission of any information in response to this market survey is purely voluntary; and the government assumes no financial responsibility for any costs incurred. The Department of Veterans Affairs, Network Contracting Office 9 (NCO 9) is pursuing a BRAND NAME or EQUAL acquisition strategy and seeking potential sources for products fitting this description to be provided for TVHS Alvin C. York campus at 3400 Lebanon Road, Murfreesboro, TN 37129. All items shall be new; refurbished/used items are not acceptable. Brand name or equal requirement includes: Brand: Aladdin Temp-Rite Model: CR3 Insight System with Safe Temp II Digital HACCP Monitoring System; three-year extended warranty SALIENT CHARACTERISTICS: Docking Stations: (Qty 15) Remote retherm/ boost docking stations Remote Refrigeration Automatic docking Automatic start with manual start option Min 24 meal capacity HACCP monitoring Stainless-steel frame and base High impact top and side panels 208v/30A/3ph/4 wire 22 amps max load Max width: 39.25 inches Max depth (off wall): 32.92 inches Max height: 77.39 inches (Qty 2) Air-cooled, self-contained retherm/ boost docking stations Automatic docking Automatic start with manual start option Min 24 meal capacity HACCP monitoring Stainless-steel frame and base High impact top and side panels 208v/30A/3ph/4 wire 24 amps max load Max width: 39.25 inches Max depth (off wall): 32.92 inches Max height: 77.39 inches (Qty 1) Spare parts kit for docking station and retherm carts (Qty 7) double remote condensers 208v/3ph/60 (Qty 1) single remote condenser 208v/3ph/60 (Qty 7) low voltage controllers (Qty 1) Snow leg kit Retherm Carts: (Qty 36) Retherm Carts. Min 24 meal capacity Min 3-inch (flat tray) spacing Stainless steel tank, frame, and doors High-impact, non-marking top and base Durable handle brackets, hinges, latch and strike covers Doors, fully insulated, fully swinging Insulated walls, top, and base 6.25 NSF listed non-marking casters (two fixed casters, two swivel casters with locks per cart) Lift-out, removable tray guides Max length: 35.56 inches Max width: 32.125 inches Max height: 54.63 inches Additional items: (Qty 17) Stainless Steel Cart Min 24 tray capacity Stainless steel tubing frame Full length handles Max 5-inch tray spacing 2-inch tray slides Non-marking corner bumpers Fully swinging door Remote Hazard Analysis and Critical Control Point (HACCP) monitoring. (Repeaters, receivers, and software) ***System shall provide access to remotely program docking stations including meal schedules (meal finish time, heat duration, heat set point, equalization duration) and global settings (alarms, timers, setpoints, date, passwords). System shall provide flexibility to change one docking station at a time or multiple docking stations at same time. ***System shall include customizable dashboard with detailed system status cart engagement, cycle status (chill, heat, equalization, holding), hot/cold docking station temperatures, temperature charts, alarm log and meal schedule. ***System shall maintain historical data that can be viewed or downloaded for HAACP reporting. ***System shall provide alert notifications for conditions outside control limits. ***System shall be web-based application that connects to a dedicated cloud external to the VA Network via Wi-fi or Ethernet. Consumable Items: (Qty 1,368) Servers, flat, beige (Qty 1,488) 9-inch dome covers, high-heat, blue. (Qty 1,488) 5 oz. round bowl, high-heat, blue. (Qty 1,488) 8 oz. round bowl, high heat, blue. (Qty 1,488) 8 oz. mug, high-heat, blue. (Qty 2,000) 9-inch entrée dish, disposable, high heat, round. (Qty 1,488) 9-inch entrée dish, reusable, high-heat, round, stain-resistant. (Qty 384) 9-inch entrée dish, reusable, high wall, high-heat, 3-cavity, round, bone (Qty 15,000) Lid, disposable, high heat, round, white, fits 8 oz mugs. (Qty 10,000) Lid, vented, disposable, high-heat, round, white, fits 5 oz and 8 oz. high heat bowls. (Qty 10,000) Lid, slotted, disposable, white, fits 8 oz. mugs, 5 oz. bowls, 7.4 oz. tumblers. Warranty and Installation: 3-year extended warranty. Shipping Installation Removal and disposal of old equipment. Equipment to be installed in the same locations as existing equipment. If your organization has the potential capacity to fulfill this requirement, please provide the following information: Organization name, address, point of contact, email address, web site address, and telephone number. Business size: small, small disadvantaged, woman-owned, Hub Zone, serviced-disabled veteran-owned small business (SDVOSB), veteran owned small business (VOSB), large business, etc. Business type under the identified NAICS, which has a size standard of 1000 Employees, and Data Universal Numbering System (DUNS) Number. Under which NAICS code does your company usually provide the requirements described; Please provide rationale for your answer if different from above identified NAICS. Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational capability. IAW VAAR requirements, vendor must be OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. Please provide a positive response that your firm will meet this requirement. Response to this SSN shall not exceed 10 pages and should include all the previously mentioned information. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe Portable Document Format (PDF). The government will evaluate market information to ascertain potential market capacity to: Provide supplies/services consistent in scope and scale with those described in this notice and otherwise anticipated. Secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements. Implement a successful plan that includes: compliance with program schedules; cost containment; meeting and tracking performance. Provide supplies/services under a firm-fixed-price contract. NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry https://www.vip.vetbiz.va.gov/ Based on the responses to this SSN/market research, this requirement may be set-aside for SDVOSBs, VOSBs, small businesses, or procured through full and open competition. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this SSN by 12:00 p.m. Central, Aug 9, 2021. All responses under this SSN must be emailed to
[email protected]. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. SAM: Interested parties shall be register in the System for Award Management (SAM) prior to award as prescribed in FAR Clause 52.204-7. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. Disclaimer and Important Notes. This notice does not obligate the government to award a contract or otherwise pay for the information provided in response to this SSN. The government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the government to determine the organization s qualifications to meet the requirement. Respondents are advised that the government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in BetaSAM. However, responses to this notice shall not be considered adequate responses to a solicitation. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).