Amendment 0001 - corrects the attacehd SF 18 to read: this is Set-Aside for Small Business. The quotation date is not extended. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6. This announcement constitutes the only solicitation and a written solicitation will not be issued. This procurement is set aside for Small Business Concerns. This requirement is “Subject to the Availability of Funds” The Following FAR Clause applies: AVAILABILITY OF FUNDS (52.232-18) (APR 1984) This synopsis, NAICS code 325120, identified as REQ No.: 75F21Q00102 is to notify contractors that the government intends to issue a Purchase Order in accordance with FAR Part 13.106 for the following specifications, under the simplified acquisition procedures. Prospective offerors are responsible for downloading the solicitation and any amendments . It is the offeror's responsibility to monitor the beta.sam.gov website for the release of any amendments to this solicitation. Hard copies will only be provided to individuals eligible under the Americans with Disabilities Act and Rehabilitation Act upon request. Specifications: Contractor shall supply and deliver laboratory grade high purity and high-quality compressed gases in rental gas cylinders, liquid nitrogen in rental Dewars, and liquid argon to a bulk tank as follows: Technical Specifications Product Grade/ Purity* Cylinder Specification Approximate Size Estimated Annual Quantity Liquid Nitrogen 99.999% DOT-4L292 230 L 40 Helium 99.999% DOT3AA-2400 300 cubic ft 2 Oxygen 99.999% DOT3AA-2400 300 cubic ft 1 Hydrogen 99.999% DOT3AA-2400 cubic ft 1 Nitrogen 99.999% DOT3AA-2400 300 cubic ft 2 Argon 99.999% (krypton-free) 3000 L 1800 L *Must meet or exceed specified Grade/ Purity Contractor shall provide liquid argon bulk tank system capable of providing argon gas up to 200psi. System shall be installed on an existing 10-foot x 8-foot x 5 inches (depth of concrete) concrete pad. Contractor shall provide tank specification to confirm installation requirements. Tank shall be installed to current fittings and regulators located at the concrete pad location. The bulk liquid gas storage system shall have the capacity to hold a minimum of 3,000 liters of argon. Tank must be installed, filled, and ready to operate within 30 days of the award date. Upon completion of the contract, including any option periods exercised, contractor shall remove all contractor owned property from the facility at no cost to the government. Contaminates in the argon bulk tank cannot exceed the following level: Contaminate Level Oxygen < 1 ppm Nitrogen < 5 ppm Carbon Oxide < 0.5 ppm Carbon Dioxide < 0.5 ppm Methane < 0.5 ppm Water < 1 ppm Krypton none The bulk liquid gas storage system shall include an automated telemetry system which shall be installed in the external tank location. The telemetry system shall facilitate the daily reporting of the argon levels to the supplying company and the government. Contractor shall ensure the level of argon gas in the tank does not fall below 30% of the tank’s capacity. The contractor will notify the designated laboratory point of contact that a refill is necessary and receive authorization from the government to schedule a delivery within 48 hours. Contractor shall supply and deliver requested quantities of products within 48-hours of order submission for liquid gas and within 24 hours of order submission or on a day as specified by the requester for compressed gas as part of normal/standard service. Contractor shall supply and deliver requested quantities of products same day delivery for expedited service unless otherwise agreed by requestor at the time of order. Contractor shall provide on-site technical support within 24 hours of service request at no charge to the government. Contractor shall replace defective gas cylinders and Dewars within 24 hours of service request at no charge to the government. Government shall not be charged for the order associated with the defective cylinders or Dewars. Contractor shall supply all labor, materials, manifests, shipping papers, containers, equipment, vehicles, and managerial services necessary to safely deliver orders of bulk gases, and to safely deliver and retrieve orders for cylinders and Dewars. Each order shall be delivered in one shipment to minimize facility access needs unless otherwise agreed by government at the time of order. Contractor shall receive order submission and provide technical support by email Monday through Friday, excluding federal holidays, between 8:00am and 4:00pm local Time. Contractor shall deliver and properly secure gas cylinders and Dewars in designated area inside the facility. Delivery shall include connection to equipment at no additional charge. Empty gas cylinders and Dewars shall be retrieved in the same locations by the contractor during deliveries to help minimize rental costs. Invoices for gas cylinder, Dewar, bulk tank rental charges (demurrage) shall be provided monthly. Contractor shall abide by the Environmental Protection Agency (EPA), Department of Transportation (DOT), guidelines and requirements to ensure safe transport of the gases/cylinders. Ordering Procedures and Deliverables Designated Government personnel will call contractor to place orders as necessary. Contractor must call Government prior to arrival. Designated Government personnel will receive, inspect, accept, and sign for all deliveries in writing at the time of delivery and contractor will provide a copy of the signed delivery ticket at that time. Table 1. Deliverables / Schedule Deliverable Schedule/Quantity Liquid Nitrogen (routine) 3 Dewars/month as needed basis Helium (routine) 2 cylinders/year as needed basis Oxygen (routine) 1 cylinder/year as needed basis Hydrogen(routine) 1 cylinder/year as needed basis Nitrogen (routine) 2 cylinders/year as needed basis Liquid Argon 1800L/year as needed Additional Gases TBD - As mutually agreed Compressed and liquid gases must meet the minimum specifications found in the Technical Specifications table in the Requirements section. Deliveries shall meet the timeframe specified in the Requirements section. All deliveries shall be packaged, marked, and shipped in accordance with the U.S. DoT Hazardous Material Regulations (49 CFR Parts 171 through 180), and OSHA regulation (29 CFR Part 1910.1200). At a minimum, all deliveries shall be marked with the Purchase Order Number and Contractor Name. FOB Point destination to include inside delivery as specified in the Requirements section. Inspection and Acceptance The SANFL SME/TPOC will perform inspection and acceptance of gases, equipment, installation and services to be provided. The SANFL SME/TPOC – to be determined upon contract award - is the authorized representative of the Contracting Officer’s Representative. The Government will accept goods, reports and services only if they conform to all terms and conditions of the SOW, and satisfy the performance standards developed under this SOW. The Government will reject non-conforming products and services. The Contractor shall correct any deficiencies within two 2 business days of when the Government issues the rejection notice. If the Contractor cannot correct the deficiencies within this time frame, the Contractor shall immediately notify the COR of the reason for the delay and provide a proposed corrective action plan within 1 day via email. Performance Summary Matrix Performance Standards Acceptable Quality Level Monitoring Method Quality of Deliverables Acceptable: Meets the specifications listed above as minimum grade standards Unacceptable: Does not meet the minimum standards. Observation and Inspection Timely submission of deliverables Acceptable: Deliverable is submitted by the assigned due date in accordance with the SOW. Unacceptable: A deliverable is submitted after the assigned due date without government approval to adjust the due date. Observation and Inspection Delivery: US Food & Drug Administration – SANFL 1201 Harbor Bay Parkway Alameda, CA 94502 P.O.C. will be provided upon contract award The delivery or services must be during regular business hours (Monday-Friday) during the times of 8:00 AM – 4:00 PM, excluding holidays Place of Performance US Food & Drug Administration – SANFL 1201 Harbor Bay Parkway Alameda, CA 94502 contractor must call Government (Lab Gas POC) prior to arrival. Delivery must be during regular business hours (Monday – Friday) between the times of 8:00 am – 4:00 pm excluding holidays as follows: New Year’s Day Martin Luther King, Jr. Day Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day When contractor representatives arrive on site to deliver / install equipment, they will need to provide proper U.S. photo identification to check-in with the Federal Protective Service (FPS) Security Guards to enter the building. The contractor representatives will receive an “Escort Required” temporary badge, which must be worn at all times in the building and will remain escorted by lab personnel during their visit. If contractors need to enter the laboratory, safety glasses must be worn. When their work is complete, the contractor representatives will provide the Customer with a work order or service receipt detailing the requirements of the visit. The contractor representatives will check-out with the same FPS Security Guards, turning in their temporary badge. Period of Performance The period of performance includes a 12-months Base period, plus one 12-month Option period. The Government will award a contract resulting from this solicitation to the responsible quoter as a fixed‐price contract on the lowest price technically acceptable (LPTA) evaluation method. Award will be made on the basis of the lowest evaluated price meeting or exceeding the non‐cost factor (technical conformance to the requirements of the solicitation). The Quoter’s initial quotation shall contain the Quoter’s best terms from a price standpoint. Failure to demonstrate meeting any of the requirements will result in a rating of technically unacceptable and will not be considered for award. FAR provisions can be found on the following website: http://Acquisition.gov The following provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors-Commercial Items; 52.225-2 Buy American Certificate; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items including subparagraphs: 52.222-3, Convict Labor 52.222-19, Child Labor-Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-36, Affirmative Action for Workers with Disabilities 52.222-50, Combating Trafficking in Persons 52.225-1, Buy American Act--Supplies 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Fund Transfer-Central Contractor Registration. In order to facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein. Additionally, all quotes shall include price (s); FOB point; a poc (name and telephone number); a statement from the offeror verifying that they are Registered in SAM under NAICS code; 811219 delivery date (delivery date is of the utmost importance); business size; and payment terms. Delivery shall be to FDA. FDA intends to make an award soon after the response date of this notice and all bids must be submitted via email to
[email protected] and be received by 5:00 PM (1700) on July 22, 2021 to the attention of Mary Rose A. Nicol,
[email protected] . Offerors shall ensure the RFQ number is visible in the header of the email. ALL QUESTIONS REGARDING THIS SYNOPSIS/SOLICIATION MUST BE SUBMITTED IN WRITING NO LATER THAN 5:00 PM (1700) EST ON July 19, 2021. FAX QUOTES SHALL NOT BE ACCEPTED.