The Network Contracting Office 17 intends to award a firm-fixed price contract in accordance with FAR Part 12, Acquisition of Commercial Items for the purchase of 1 Temple VA: RED DYE DIESE EL 1 SCOPE OF WORK Service Contract for Red Dye Diesel Fuel for Boilers and Generators Temple and Waco Facilities Contract: Base + 2 Option Years Requirements The vendor shall be responsible for delivering and providing Combustible Liquid III Red Dye Diesel S15 NRLM No. 2-D, to the Central Texas VA Health Care Facilities in Waco and Temple for boilers and generators. The vendor shall provide the VA COR with a completed summary report of all tanks filled and how many gallons pumped for verification against metered pumps on the pump truck. The COR or Designee will sign off if conditions are acceptable and not if unacceptable. All service shall be provided at the Central Texas Veterans Health Care Facility at 4800 Memorial Drive, Waco, Texas 76711 and 1901 Veterans Memorial Drive, Temple, Texas 76504. The vendor shall provide all transportation and fuel to perform this job. The contractor shall be familiar with all of the terms, conditions, and requirements herein contained with warranty items and conditions. Project Requirements Base + 2 Option Year Contracts for Boiler and Generator Red Dye Diesel for Temple/Waco Facilities New Work - Base Bid Red Dye Diesel Fuel Replenishment for Boilers and Generators At The Central Texas Facilities Temple and Waco Delivery locations: 1. OLGIN E. TEAGUE VA Medical Center 1901 Veterans Memorial Drive Temple TX 76504 2. DORIS MILLER VA Medical Center 4800 Memorial Drive Waco TX 76711 1. GENERAL INFORMATION 1. 1. VA Hours of operation: Regular hours: Monday - Friday, 8:00 a.m. To 4:30 p.m. After Hours: Times may vary and must be scheduled with Contracting Officer Representative (COR). 1.2. The contractor shall provide 100% of all fuel services to refuel VA Facility boiler and generator tanks for Temple and Waco or their contract will be terminated. Using a subcontractor doesn't constitute fuel services for the contractor. The contractor named on the contract must be the supplier of the Red Dye Diesel Fuel for the generators and boilers for the Central Texas VA facilities in Waco and Temple. 1.3. If a spillage occurs, the contractor shall be responsible for notifying the COR of the spillage so that COR can notify the GEMS Coordinator. Also, the contractor will be responsible for cleaning up all excess fuel as well as removing all excess waste from the site at no cost to the VA. 1.4. Unfavorable conditions exist, so no 18 Wheeler tanker trucks will be allowed to pump Red Dye Diesel Fuel on station due to limited maneuvering ability for the 2 boiler plant and generator deliveries in Waco and Temple. 1.5. All Invoices must be submitted to Austin Finance correct purchase order number or the process will not be processed for payment (Phone: 1-877-353-9791). 2. GENERAL REQUIREMENTS 2.1. The fuel to be provided shall be a Red Dye Diesel Fuel, Combustible Liquid III Diesel S15 NRLM No. 2-D, for Boilers and Generators. 2.2. This will be a base plus 2 option year contract with the right of the government not exercise the existing option years without any notification. 2.2.1. Base year - 01 February 2017 to 31 January 2018 2.2.2. Option Year 1 - 01 February 2018 to 31 January 2019 2.2.3. Option Year 2 - 01 February 2019 to 31 January 2020 2.3. All deliveries scheduled shall be coordinated with the Point of Contact (POC) for Temple or Waco for type of usage. 2.3.1. POC for Boilers in Temple/Waco - Moses Briscoe, Ph: 254-338-0509 2.3.2. POC for Generators in Temple - Kenneth Allison, Ph: 254-534-4287 2.3.3. POC for Generators in Waco - Don Clauder, Ph: 254-598-8209 3. GENERAL REQUIREMENTS 3.1. For quantities below 4,500 gallons only a 5,000 gallon pumps truck can be used. The 5,000 gallon pump truck must be equipped with metered dispensing unit. The truck MUST be capable of maneuvering between 14 different generator locations in Temple and 13 different generators locations in Waco plus between 2 different boilers spots in Temple/Waco. 3.2. Multiple drops off locations will be required for quantities below 4,500 gallons. 3.3. For quantities over 5,000 gallons a tanker truck can be used for single drop off. 3.4. Generator storage tanks are above and underground tanks; contractor must supply sufficient hose to accommodate this need. 4. FUEL DELIVERY COORDINATION EFFORTS: 4.1. Contractor must deliver fuel within 96 hours after being notified by phone, via-fax or email from the medical centers. 4.2. All deliveries must be made between the hours of 8:00 am (0800 hours) to 4:00 pm (1600 hours) Monday through Friday; no fuel deliveries will be maybe on US Federal Holidays unless authorized as an emergency. The point of contact for this contract will be the COR or Designee. 5. REQUIRED DELIVERY DOCUMENTS: 5.1. Contractor must supply two copies of the delivery tickets of the Bill of Laden to the COR or Designee. 5.2. The delivery quantities shall be verified against the metered readings of the pump truck. 5.3. In the event the requested delivered quantities by the COR does not match the reading of the metered pump truck, corrections will be made in writing by the COR or Designee and signed by the delivery truck driver. 5.4. All prices offered for fuel shall be based on the Oil Price Information Survey (O.P.I.S). It is the contractor's burden to provide the Oil Price Information Survey for the day (12 PM Central Standard Time of day of delivery Per Attachment A). 5.5. The delivery ticket shall provide the contractors name, address, type of fuel and actual delivered quantities, and purchase order number (C- number), subject to verification by the COR or Designee. 5.6. The VA Medical center shall only authorize payment for the actual (net) quantity delivered. 5.7. In the event of a Central Texas VA Medical Center Emergency, the contractor must have the capability to deliver fuel within 24 hours any time of the year. 6. REQUIRED DELIVERY DOCUMENTS: 6.1. The usage quantities contained on "Attachment A" pricing are estimated only. No commitment of any kind is made concerning actual quantities acquired during the contract term. 6.2. All prices offered for fuel shall be based on the Oil Price Information Survey (O.P.S.I). 6.3. All prices offered shall indicate cost for the delivery to designated facility storage tank locations. 6.4. The VA Medical Center will request deliveries of 5,000 gallons only, unless greater quantities are agreed in advance prior to the delivery. 7. TECHNICAL REQUIREMENTS: 7.1 Contractor shall follow all current Federal, State, and local/city regulations governing the operation, transportation and delivery of fuel. 7.2. For a reference of laws reference the following links: 1. http://www.tceq.state.tx.us/implementation/air/sip/cleandiesel.html 2. http://deldot.gov/mfta/pdf/fed_dyed_fuel_law.pdf 3. http://nlquery.epa.gov/epasearch/epasearch?typeofsearch=area&queryt ext=fue l+delivery&fld=swerust&areaname=Underground+Storage+Tank&areacontac ts=http %3A%2F%Fwww.epa.gov%2Foust%2Fouscont.htm&areasearchurl=&result_temp late=ep afiles_default.xsl&filter=samplefilt.ht 4. http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&rgn=div5&view= text&node=16:1.0.1.3.30&indo=16 7.3. Delivery truck must have a method of controlling vapors while unloading above ground tanks per OSHA and EPA Regulations. 8. FACILITY RULES: 8.1. The safety of our Veterans is the first priority to any operation taking place on our facilities. 8.2. Any contract personnel involved with the delivery of the fuel shall bring NO Firearms onto any of the Veterans Affairs Properties per Federal Laws and Regulations. 8.3. All delivery truck drivers and personnel must wear a visible identification badge with the companies name and logo while on VA and Federal Property which is REQUIRED. 8.4. All delivery's shall be made through a specific Gate for patient safety, this Gate will be defined when order is called in. 9. FACILITY RULES: 9.1. The contractor shall be responsible for cleanup of all spillage during the delivery and/or pumping process and shall take immediate action to properly contain and clean-up the spillage in accordance with applicable Federal, State and City Laws and Regulations or Ordinances. 9.2. In the event of a spillage the contractor shall notify the VA COR of any spillage so that the GEMS coordinator can be notified, and spillage clean-up will be the responsibility of the contractor. The COR can supply this information when requested. 10. FACILITY RULES: Emergency Delivery can be provided within _____ hours' notice. Business Name _____________________________________ DUNS ________ Business Phone # _______________ Fax # _______________ Email Address _____________________________ Contractor's name (print) ______________________________ Date _______________ Attachment A For Red Dye Diesel (RED) Delivery (for Generators and Boilers) Price will be determined using OIL Price Information Service (O.P.I.S) - Austin Texas + % profit at 12 noon Central Standard Time of day of delivery. POIS provide pricing for Red Dye Diesel for Generators and Boilers. All of the OPIS Ultra Low-Sulfur Red Dye Diesel products are understood to include lubricity. It is understood by the Veterans Affairs that Red-dyed prices typically are 0.25 to 0.35cts higher than clear prices to recoup the charge for the dye and dying process. It shall be the contractor's burden to provide the Oil Price Information Survey for the day by 12 noon on the Bill of Laden as well as invoice receipt and match the meter on the vehicle when delivered. (If the information is not on the fuel receipt, the fuel will be rejected and no restocking fee cost will be incurred by the VA. The same information should be supplied when the process is sent to Austin Finance process center for payment or it will also be rejected for payment too. 1 YR TOTAL COST: $ JUSTIFICATION OF NEED OR TURN-IN Red dye diesel fuel for generators and boilers. TOTAL COST: $ This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. The solicitation number is VA257-17-Q-0005. This acquisition is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89, effective August 15, 2016. The associated North American Industrial Classification System Code (NAICS) for this procurement is 324110 with a SDVOSB, VO and small business standard of 1000 employees. This acquisition is solicited as a 100% set-aside for SDVOSB, VO and small business. This procurement is for new Equipment ONLY; no remanufactured or "gray market" items. All Equipment must be covered by the manufacturer's warranty. Responses to the solicitation are due by 7 Oct 2016 11:00PM Central Time (CT) via e-mail:
[email protected]. Requirements The vendor shall be responsible for delivering and providing Unleaded Fuel (E-85) to Central Texas VA Health Care Facilities in Temple and Waco for facility vehicles. The vendor shall provide the VA COR with a completed summary report of all tanks filled and how many gallons pumped for verification against metered pumps on the pump truck. The COR or Designee will sign off if conditions are acceptable and not if unacceptable. All service shall be provided at the Central Texas Veterans Health Care Facilities at 4800 Memorial Drive, Waco, Texas 76711 and 1901 Veterans Memorial Drive, Temple, Texas 76504. The vendor shall provide all transportation and fuel to perform this job. The contractor shall be familiar with all of the terms, conditions, and requirements herein contained with warranty items and conditions. SCOPE OF WORK Service Contract for Red Dye Diesel Fuel for Boilers and Generators Temple and Waco Facilities Base + 2 Option Years: Contract PROJECT # 674-17-1-5207-0019 Requirements The vendor shall be responsible for delivering and providing Combustible Liquid III Red Dye Diesel S15 NRLM No. 2-D, to the Central Texas VA Health Care Facilities in Waco and Temple for boilers and generators. The vendor shall provide the VA COR with a completed summary report of all tanks filled and how many gallons pumped for verification against metered pumps on the pump truck. The COR or Designee will sign off if conditions are acceptable and not if unacceptable. All service shall be provided at the Central Texas Veterans Health Care Facility at 4800 Memorial Drive, Waco, Texas 76711 and 1901 Veterans Memorial Drive, Temple, Texas 76504. The vendor shall provide all transportation and fuel to perform this job. The contractor shall be familiar with all of the terms, conditions, and requirements herein contained with warranty items and conditions. Project Requirements **************************************************************************************************** Base + 2 Option Year Contracts for Boiler and Generator Red Dye Diesel for Temple/Waco Facilities **************************************************************************************************** New Work Base Bid Red Dye Diesel Fuel Replenishment for Boilers and Generators At The Central Texas Facilities Temple and Waco Delivery locations: OLGIN E. TEAGUE VA Medical Center 1901 Veterans Memorial Drive Temple TX 76504 DORIS MILLER VA Medical Center 4800 Memorial Drive Waco TX 76711 1. GENERAL INFORMATION 1. 1. VA Hours of operation: Regular hours: Monday - Friday, 8:00 a.m. To 4:30 p.m. After Hours: Times may vary and must be scheduled with Contracting Officer Representative (COR). 1.2. The contractor shall provide 100% of all fuel services to refuel VA Facility boiler and generator tanks for Temple and Waco or their contract will be terminated. Using a subcontractor doesn t constitute fuel services for the contractor. The contractor named on the contract must be the supplier of the Red Dye Diesel Fuel for the generators and boilers for the Central Texas VA facilities in Waco and Temple. 1.3. If a spillage occurs, the contractor shall be responsible for notifying the COR of the spillage so that COR can notify the GEMS Coordinator. Also, the contractor will be responsible for cleaning up all excess fuel as well as removing all excess waste from the site at no cost to the VA. 1.4. Unfavorable conditions exist, so no 18 Wheeler tanker trucks will be allowed to pump Red Dye Diesel Fuel on station due to limited maneuvering ability for the 2 boiler plant and generator deliveries in Waco and Temple. 1.5. All Invoices must be submitted to Austin Finance correct purchase order number or the process will not be processed for payment (Phone: 1-877-353-9791). 2. GENERAL REQUIREMENTS The fuel to be provided shall be a Red Dye Diesel Fuel, Combustible Liquid III Diesel S15 NRLM No. 2-D, for Boilers and Generators. This will be a base plus 2 option year contract with the right of the government not exercise the existing option years without any notification. Base year 01 February 2017 to 31 January 2018 Option Year 1 01 February 2018 to 31 January 2019 Option Year 2 01 February 2019 to 31 January 2020 All deliveries scheduled shall be coordinated with the Point of Contact (POC) for Temple or Waco for type of usage. POC for Boilers in Temple/Waco Moses Briscoe, Ph: 254-338-0509 POC for Generators in Temple Kenneth Allison, Ph: 254-534-4287 POC for Generators in Waco Don Clauder, Ph: 254-598-8209 3. GENERAL REQUIREMENTS 3.1. For quantities below 4,500 gallons only a 5,000 gallon pumps truck can be used. The 5,000 gallon pump truck must be equipped with metered dispensing unit. The truck MUST be capable of maneuvering between 14 different generator locations in Temple and 13 different generators locations in Waco plus between 2 different boilers spots in Temple/Waco. 3.2. Multiple drops off locations will be required for quantities below 4,500 gallons. 3.3. For quantities over 5,000 gallons a tanker truck can be used for single drop off. 3.4. Generator storage tanks are above and underground tanks; contractor must supply sufficient hose to accommodate this need. 4. FUEL DELIVERY COORDINATION EFFORTS: 4.1. Contractor must deliver fuel within 96 hours after being notified by phone, via-fax or email from the medical centers. 4.2. All deliveries must be made between the hours of 8:00 am (0800 hours) to 4:00 pm (1600 hours) Monday through Friday; no fuel deliveries will be maybe on US Federal Holidays unless authorized as an emergency. The point of contact for this contract will be the COR or Designee. 5. REQUIRED DELIVERY DOCUMENTS: 5.1. Contractor must supply two copies of the delivery tickets of the Bill of Laden to the COR or Designee. 5.2. The delivery quantities shall be verified against the metered readings of the pump truck. 5.3. In the event the requested delivered quantities by the COR does not match the reading of the metered pump truck, corrections will be made in writing by the COR or Designee and signed by the delivery truck driver. 5.4. All prices offered for fuel shall be based on the Oil Price Information Survey (O.P.I.S). It is the contractor s burden to provide the Oil Price Information Survey for the day (12 PM Central Standard Time of day of delivery Per Attachment A). 5.5. The delivery ticket shall provide the contractors name, address, type of fuel and actual delivered quantities, and purchase order number (C- number), subject to verification by the COR or Designee. 5.6. The VA Medical center shall only authorize payment for the actual (net) quantity delivered. 5.7. In the event of a Central Texas VA Medical Center Emergency, the contractor must have the capability to deliver fuel within 24 hours any time of the year. 6. REQUIRED DELIVERY DOCUMENTS: 6.1. The usage quantities contained on Attachment A pricing are estimated only. No commitment of any kind is made concerning actual quantities acquired during the contract term. 6.2. All prices offered for fuel shall be based on the Oil Price Information Survey (O.P.S.I). 6.3. All prices offered shall indicate cost for the delivery to designated facility storage tank locations. 6.4. The VA Medical Center will request deliveries of 5,000 gallons only, unless greater quantities are agreed in advance prior to the delivery. 7. TECHNICAL REQUIREMENTS: 7.1 Contractor shall follow all current Federal, State, and local/city regulations governing the operation, transportation and delivery of fuel. 7.2. For a reference of laws reference the following links: http://www.tceq.state.tx.us/implementation/air/sip/cleandiesel.html http://deldot.gov/mfta/pdf/fed_dyed_fuel_law.pdf http://nlquery.epa.gov/epasearch/epasearch?typeofsearch=area&querytext=fuel+delivery&fld=swerust&areaname=Underground+Storage+Tank&areacontacts=http%3A%2F%Fwww.epa.gov%2Foust%2Fouscont.htm&areasearchurl=&result_template=epafiles_default.xsl&filter=samplefilt.ht http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&rgn=div5&view=text&node=16:1.0.1.3.30&indo=16 7.3. Delivery truck must have a method of controlling vapors while unloading above ground tanks per OSHA and EPA Regulations. 8. FACILITY RULES: 8.1. The safety of our Veterans is the first priority to any operation taking place on our facilities. 8.2. Any contract personnel involved with the delivery of the fuel shall bring NO Firearms onto any of the Veterans Affairs Properties per Federal Laws and Regulations. 8.3. All delivery truck drivers and personnel must wear a visible identification badge with the companies name and logo while on VA and Federal Property which is REQUIRED. 8.4. All delivery s shall be made through a specific Gate for patient safety, this Gate will be defined when order is called in. 9. FACILITY RULES: 9.1. The contractor shall be responsible for cleanup of all spillage during the delivery and/or pumping process and shall take immediate action to properly contain and clean up the spillage in accordance with applicable Federal, State and City Laws and Regulations or Ordinances. 9.2. In the event of a spillage the contractor shall notify the VA COR of any spillage so that the GEMS coordinator can be notified, and spillage clean-up will be the responsibility of the contractor. The COR can supply this information when requested. 10. FACILITY RULES: Emergency Delivery can be provided within _____ hours notice. Business Name _____________________________________ DUNS ________ Business Phone # _______________ Fax # _______________ Email Address _____________________________ Contractor s name (print) ______________________________ Date _______________ Attachment A For Red Dye Diesel (RED) Delivery (for Generators and Boilers) Price will be determined using OIL Price Information Service (O.P.I.S) Austin Texas + % profit at 12 noon Central Standard Time of day of delivery. POIS provide pricing for Red Dye Diesel for Generators and Boilers. All of the OPIS Ultra Low-Sulfur Red Dye Diesel products are understood to include lubricity. It is understood by the Veterans Affairs that Red-dyed prices typically are 0.25 to 0.35cts higher than clear prices to recoup the charge for the dye and dying process. It shall be the contractor s burden to provide the Oil Price Information Survey for the day by 12 noon on the Bill of Laden as well as invoice receipt and match the meter on the vehicle when delivered. (If the information is not on the fuel receipt, the fuel will be rejected and no restocking fee cost will be incurred by the VA. The same information should be supplied when the process is sent to Austin Finance process center for payment or it will also be rejected for payment too.