RFQ FOR COMMERCIAL ITEMS GENERAL INFORMATION Document Type: Combined Synopsis Solicitation Solicitation Number: 36C78618Q0283 Post Date: 06/13/2018 Original Response Date: 06/22/2018 at 2:00 PM Applicable NAICS: 441228 Classification Code: W023 Set Aside Type: 100% SDVOSB Set-Aside / Tiered Evaluation Period of Performance: Base period (12 Months) with Four Option Years Delivery Requirement: N/A Attachments: [1] Attachment I - Scope of Work Golf Cart Rental Services for Florida National Cemetery [2] Attachment II - Cost Schedule Golf Cart Rental Services for Florida National Cemetery [3] Attachment III - SCA WD 2015-5729 Rev 5 Dated 01-10-2018 [4] Attachment IV - Past Performance Questionnaire Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 75 Barrett Heights Rd., Suite 309 Stafford, VA 22556 Place of Performance: Florida National Cemetery 6502 SW 102nd Avenue Bushnell, FL 33513 Description: This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. This is a solicitation issued as a request for quotation (RFQ) for commercial items prepared in accordance with the format in FAR Subpart 12.6, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 2:00 Pm on 06/22/2018. The Award to this announcement will result in a Firm-Fixed Price, Requirements Contract as the Government intends to make award under this announcement without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov. Prospective offerors must be registered with the System for Award Management (SAM) website and complete representations and certifications at https://www.sam.gov. All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than 06/19/2018 at 09:00 AM. Questions will not be addressed using the telephone. The U.S. Department of Veterans Affairs, National Cemetery Administration, and the Florida National Cemetery anticipates a firm fixed price, requirements contract for Golf Cart Rental Services. The applicable North American Industrial Classification System (NAICS) code for this procurement is 441228, with a business size standard of $32.5 mill. The National Cemetery Administration is soliciting quotes for the providing Golf Cart Rental services for the Florida National Cemetery. This requirement is 100% Set-Aside for SDVOSB with Tiered Evaluations included within the solicitation. Tiered Evaluations Including Small Business Concerns This solicitation is being issued as a tiered evaluation for SDVOSB concerns, or in the alternative, a tiered evaluation for VOSB concerns, or in the alternative, a set-aside for other small business concerns with HUBZone small business concerns and 8(a) participants having priority. If award cannot be made, the solicitation will be cancelled and the requirement resolicited. Period of Performance: Base Period of 12 Months, with four option years, if exercised. Scope: See attached document titled Attachment I - Scope of Work Golf Cart Rental Services for Florida National Cemetery for full details of Scope of Work for this requirement. Price Schedule: See attached document titled Attachment II - Cost Schedule Golf Cart Rental Services for Florida National Cemetery for cost/price schedule for this requirement. Quote Format and Submission Information: Offers must be submitted on company letterhead. Commercial format is encouraged. All offerors shall include the following information as part of their quote: Legal Business/Company Name (as listed in www.sam.gov) DUNS Number Point of Contact Name Telephone number Email Address Completed Schedule of Prices in .doc or .docx format or PDF. Technical Qualifications in a written narrative as specified in the evaluation factors for the Government s evaluation. At a minimum, provide Three (3) past performance references within the last 3 years that are similar in size and scope to this solicitation. Use only the attached Past Performance Questionnaire form. Prepare one for each reference. Quotes shall be submitted via email or via mail to the following addresses: Email:
[email protected] Questions pertaining to this announcement shall be sent by email to:
[email protected] Telephone inquiries will not be accepted. Evaluation Process: 52.212-2 EVALUATION COMMERCIAL ITEMS (OCT 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price and Past Performance. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) ADDENDUM TO FAR 52.212-2 Evaluation Process: The Government will evaluate quotes under FAR Part 13, Simplified Acquisition Procedures for commercial items. In accordance with FAR 13.106-1(a)(2), an award determination will be made utilizing Price and Past Performance. PRICE Price analysis will be conducted to determine a fair and reasonable price. In order to ensure a fair and reasonable price, the Government will compare proposed prices received in response to the solicitation. Normally, adequate price completion establishes a fair and reasonable price when two or more responsible Offerors, competing independently, submit priced offers that satisfy the Government s expressed requirement. PAST PERFORMANCE Quotes must show that the contractor has the experience to complete the project. In accordance with FAR 13.106-2(b)(3)(ii), the Government shall utilize past performance questionnaires and Past Performance Information Retrieval System (PPIRS) to obtain past performance ratings. Deliverables: Utilizing the attached Past Performance Questionnaire, provide at a minimum three (3) references that best display at least 3 years of experiences and past performances to the requirements set forth in this solicitation. Contractors are to only utilize the attached Past Performance Questionnaire as other questionnaires will not be accepted for this solicitation requirement. TECHNICAL Quotes must show that the contractor has the technical capabilities to perform the project. Deliverables: The Contractor shall provide golf cart model name and model specifications that will be used for this requirement. End of Addendum Solicitation Provisions and Contract Clauses FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/?q=browsefar The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-98 The following solicitation provisions apply to this acquisition: FAR 52.212-1 Instructions to Offerors Commercial Items (Jan 2017) FAR 52.212-3 Offeror Representations and Certifications Commercial Items (Nov 2017) VAAR 852.211-72 Technical Industry Standards (Jan 2008) (technical standards provided in Attachment A) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008) Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/?q=browsefar The following solicitation clauses apply to this acquisition: The clause at 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017) applies to this acquisition. The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2018) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (a)(1), (a)(2), (a)(3), (a)(4), (b)(1), (b)(4), (b)(8), (b)(9), (b)(16), (b)(18), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(29), (b)(30), (b)(31), (b)(32), (b)(33), (b)(42), (b)(49), (b)(55), and (b)(56). FAR 52.216-18 ORDERING (OCT 1995) FAR 52.216-19 ORDER LIMITATIONS (OCT 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 1, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor (1) Any order for a single item in excess of Quantity of 18; (2) Any order for a combination of items in excess of Quantity of 18; or (3) A series of orders from the same ordering office within 1 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. FAR 52.216-21 REQUIREMENTS (OCT 1995) FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) The Contracting Officer may exercise the option by written notice to the Contractor within 15 calendar days. FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 15 calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUL 2016)(Deviation) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2012) End of Document