AMENDMENT NOTICE:This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, in conjunction with FAR 13.5, as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; bids are being requested and a written solicitation will not be issued.The solicitation number is ROSS-11-00102 and is issued as an invitation for bids (IFB), unless otherwise indicated herein.The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-53. The associated North American Industrial Classification System (NAICS) code for this procurement is 334290 with a small business size standard of 750.00 employees.This requirement is a [ Small Business ] set-aside and only qualified offerors may submit bids.The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2011-08-26 12:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com.FOB Destination shall be Washington, DC 20528 The DHS Office of Procurement Operations requires the following items, Brand Name or Equal, to the following: LI 001, Outdoor Mini Dome Camera 2-10mm, (Manufacturer: Ganz / Model # ZCOH5-D21NHA), 20, EA; LI 002, Indoor Mini Dome Camera, (Manufacturer: Ganz / Model # ZC-D5212NHA), 20, EA; LI 003, Digital Video Recorder, (Manufacturer: Pelco / Model # DX8116-2000), 1, EA; LI 004, Spectra IV PTZ, Smoke Dome, (Manufacturer: Pelco / Model # SD427-PG-E0), 1, EA; LI 005, Spectra Wall Mount with Transformer, (Manufacturer: Pelco / Model # IWM24-GY), 2, EA; LI 006, Corner Adaptor, (Manufacturer: Pelco / Model # CM400), 1, EA; LI 007, Fiber Card Rack with Power Supply, (Manufacturer: Pelco / Model # RK5000PS-3U), 1, EA; LI 008, 1 CH VID&DATA TX, MM, ST, Bidirectional, (Manufacturer: Pelco / Model # FT85011AMSTR), 2, EA; LI 009, 1 CH VID&DATA RC, MM, ST, Bidirectional,(Manufacturer: Pelco / Model # FR85011AMSTR), 2, EA; LI 010, RG59 Connectors, (Manufacturer: Allied Electronics / Model # 510-9103), 100, EA; LI 011, 24VAC Power Supply, 8 PTC Output 4 AMP, (Manufacturer: Altronix / Model # ALTV248CB), 2, EA; LI 012, 4 Channel Fiber Receiver for Coax Cameras, (Manufacturer: AFI / Model # RR-404C), 5, EA; LI 013, 4 Channel Fiber Transmitter for Coax Cameras, (Manufacturer: AFI / Model # MT-404C), 5, EA; LI 014, RG59 Cable (no substitution), (Manufacturer: SmartWire / Model # 659111-07S), 2, EA; LI 015, 4 Port KVM, (Manufacturer: Avocent / Model # 4SV130BND1-001), 10, EA; LI 016, 16 Port Desktop Switch, (Manufacturer: Cisco / Model # SD216), 2, EA; LI 017, Ethernet Media Convertor ST Connectors, (Manufacturer: Allied Telesyn / Model # AT-FS201-90), 10, EA; LI 018, Fiber Patch Cable Duplex 3Mtr 62.5um, (Manufacturer: FA62-STSC-3M / Model # ST-SC), 10, EA; LI 019, Fiber Patch Cable Duplex 3Mtr 50um, (Manufacturer: FA50-STSC-3M / Model # ST-SC), 20, EA; LI 020, Fiber Patch Cable Duplex 3Mtr 62.5um, with male connectors (Manufacturer: FA62-MTSC-3M / Model # MTRJ-SC), 10, EA; LI 021, Fiber Patch Cable Duplex 3Mtr 50um, with male connectors (Manufacturer: NL50-MTSC-3M / Model # MTRJ-SC), 20, EA; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, DHS Office of Procurement Operations intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. DHS Office of Procurement Operations is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids.All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com.Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at
[email protected]. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process.Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or
[email protected] of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. Bid MUST be good for 45 calendar days after close of Buy. Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. Offeror must be registered in the Central Contractor Registration (CCR) database before an award can be made to them. If the offeror is not registered in the CCR, it may do so through the CCR website at http://www.ccr.gov. Delivery must be made within 45 days or less after receipt of order (ARO). The offeror must provide within its offer the number of days - not to exceed 45 - required to make delivery after it receives a purchase order from the buyer. The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/. (a) Definitions. As used in this clause-(1) Commercial, as applied to an item described in subsection (b) of this clause, means an item of supply, whether an end product or component, that meets the definition of ?commercial item? set forth in (FAR) 48 CFR 2.101.(2) Component means any item supplied to the Government as part of an end product or of another component.(3) End product means supplies delivered under a line item of this contract.(4) Non-commercial, as applied to an item described in subsections (b) or (c) of this clause, means an item of supply, whether an end product or component, that does not meet the definition of ?commercial item? set forth in (FAR) 48 CFR 2.101.(5) Qualifying country means a country with a memorandum of understanding or international agreement with the United States under which DHS procurement is covered.(6) United States includes the possessions of the United States.(b) The Contractor shall deliver under this contract only such of the following commercial or non-commercial items, either as end products or components, that have been grown, reprocessed, reused, or produced in the United States:(1) Clothing and the materials and components thereof, other than sensors, electronics, or other items added to, and not normally associated with, clothing and the materials and components thereof; or(2) Tents, tarpaulins, covers, textile belts, bags, protective equipment (such as body armor), sleep systems, load carrying equipment (such as fieldpacks), textile marine equipment, parachutes or bandages.(c) The Contractor shall deliver under this contract only such of the following non-commercial items, either as end products or components, that have been grown, reprocessed, reused, or produced in the United States:(1) Cotton and other natural fiber products.(2) Woven silk or woven silk blends.(3) Spun silk yarn for cartridge cloth.(4) Synthetic fabric or coated synthetic fabric (including all textile fibers and yarns that are for use in such fabrics).(5) Canvas products.(6) Wool (whether in the form of fiber or yarn or contained in fabrics, materials, or manufactured articles).(7) Any item of individual equipment manufactured from or containing any of the fibers, yarns, fabrics, or materials listed in this paragraph (c).(d) This clause does not apply-(1) To items listed in (FAR) 48 CFR 25.104, or other items for which the Government has determined that a satisfactory quality and sufficient quantity cannot be acquired as and when needed at United States market prices;(2) To incidental amounts of cotton, other natural fibers, or wool incorporated in an end product, for which the estimated value of the cotton, other natural fibers, or wool is not more than 10 percent of the total price of the end product; or(3) To items that are eligible products per (FAR) 48 CFR Subpart 25.4.(End of clause.) (a) If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government?s needs. The salient physical, functional, or performance characteristics that equal products must meet are specified in the solicitation. (b) To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must? (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation; (2) Clearly identify the item by? (i) Brand name, if any; and (ii) Make or model number; (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and (4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications. (c) The Contracting Officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation. (End of provision) a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical Capability and Past Performance. When combined, the technical evaluation criteria are considered more important than price. In the event that two or more quotes are determined not to have any substantial technical differences (i.e. are technically equivalent), award maybe made to the lower priced quote. It should be noted that award may be made to other than the lowest priced quote if the Government determines that a price premium is warranted due to technical merit. The Government may also award to other than the highest technically rated quotation, if the Government determines that a price premium is not warranted. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer?s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET ASIDE If quoting an equal product, the government may require that the Quoter submit a sample for testing within five (5) days of notification. The Quoter will be responsible for delivering the product to the government for testing and for arranging for the return of the sample at their own expense. If quoting an equal product, please indicate that the product is equal in the product description.