Page 3 of 3 THIS IS A SOURCES SOUGHT NOTICE. This is not a request for quotes. A solicitation will be issued at a later date. The Department of Veterans Affairs, Veterans Integrated Service Network (VISN) 18 Phoenix VA Health Care System (VAHCS), 650 E. Indian School Rd, has a requirement for the estimated deliver of safety shoes and boots for new employees. SCOPE OF WORK ATTACHED The applicable NAICS code is 448210 Shoe Stores. Commercial contractors have a size standard of 500 employees. It is anticipated that a Request for Quote will be issued in September 2016. Award of a firm-fixed price contract is contemplated before April 1, 2016. This notice is published to conduct market research to determine if there is a sufficient number of certified Service Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Small Businesses (SB), or Large Businesses (LB) capable of performing the requirements to warrant full and open competition. It is strongly recommended that interested parties register in the US Department of Veterans Affairs Vet Biz database and the Small Business Administration (SBA) database. Registration may be accomplished at http://www.vip.vetbiz.gov/ and www.sba.gov/, respectively. Interested parties responding to this sources sought request shall submit the following information at a minimum: (1) company name and address, point of contact with phone number, and DUNS number; (2) documentation relating to capability of performance of a shoe distributor; (3) intentions of subcontracting program to include set-asides; (4) proof of registration in the VA Vet Biz or SBA websites or intention of registration prior to submission of offers to a solicitation; and (5) any other pertinent company documentation. The response date to this Sources Sought notice is March 14th, 2016 at 2:00 pm EST. This market research is for informational and planning purposes only to determine if full and open competition solicitation is appropriate. The Government will not pay any costs for responses submitted. Electronic submissions are acceptable via
[email protected]. Hard copy submissions will not be acceptable through the US Mail. NO ADDITIONAL INFORMATION IS AVAILABLE OTHER THAN WHAT IS NOTED HEREIN. ALL FIRMS ARE INSTRUCTED NOT TO CALL THE INDIVIDUAL VA MEDICAL CENTERS REQUESTING MORE INFORMATION. 1.0 Background The purpose of this Statement of Work (SOW) is to provide shoes to employee s that have a safety need according to uniform policy. This statement of work is to provide shoes any size, style, and texture for the purpose of work. 2.0 Quality of Boot Oil Tan Full Grain available in waterproof or non-waterproof, 1.4-2.4 mm thickness Tumbled Full Grain non-waterproof, available in 1.4-2.4 mm thickness Distressed Waxy Nubuck non-waterproof, available in 1.8-2.4 mm thickness Gore-friendly Waterproof meets Gore MVTR standards, available in 1.4-2.4 mm thickness Embossed Oily Full Grain available in waterproof or non-waterproof, 1.4-2.4 mm thickness Fire Resistant meets NFPA standards, available in waterproof or non-waterproof, 1.4-2.4 mm thickness Antique Full Grain & Nubucks available in waterproof or non-waterproof, 1.8-2.4 mm thickness Camouflage patterns through Jordan Outdoor and Haas Outdoor, available to licensed manufactures/dealers only, 1.0-3.2 mm thickness 3.0 Boot Brands requested but not limited to: Carolina Georgia Carhartt Dr. Martins Justin Work John Deere Nautilus Rockport Wolverine 4.0 Delivery or Pick up Employee will go to the vendor no more than 20 miles from the facility on their on time or vendor will to come to Phoenix VA at 650 E. Indian School roads, in Phoenix Arizona 85012 at least twice a month. Employee will be issue 1 pair of shoes per year unless boot/Shoe is worn beyond repair and or unserviceable and presents a safety risk to the employee. To be determined by the employee and the vendor. Employee will present a voucher or some indicator to vendor for shoes and vendor will document employee s name and other documentation, date boots where issued. Vendor will submit Invoice electronically for payment. 5.0 Period of performance The period of performance is one (1) year from date of award 6.0 Repair Vendor will provide repair service on all shoes or replacement whichever is agreed upon by employee and vendor. Each shoe not to exceed $160 per pair per person, any shoe valued above this amount shall be billed to the employee. Vendor will fit and measure each person to the right shoe based on the employee s foot and taste. 7.0 Misc Amount of contract is estimated at $24,000 a year or 150 Pairs of BOOTS PER YEAR. Styles: approximately 20 styles requested Men and Women s styles Shoes are for the following service Laundry Dept, Housekeeping , Paint shop, Grounds, Food and Nutarian , Engineering and Grounds.(ALL EMS PROFESSIONALS)