Amendment 1: Removes any reference to an 8a Set-Aside. This requirement is a 100% small business set aside. Amendment 2: Updates title and requirement description as shown. Amendment 3: Dissolves Small Business Set-Aside, Changes NAICS Code. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number FA4625-09-Q-0010. The point of contact for this RFQ is Kristy Svendsen at (660) 687-5395 or
[email protected]. Requirement: The Whiteman AFB Library would like to purchase approximately 1555 books, DVD's & CD's. The purchase criteria is as follows: 67% of the titles will be hardback books (even mix of adult & juvenile); 30% of the titles will be DVD (even mix of adult & juvenile); 3% of the titles will be music CD's. The books, DVDs, and Music CDs selected for purchase will be identified during collection development and maintenance activities in the library's collection. Since a library's collection development and maintenance activity is a continual and gradual process, no exact titles are provided. The vendor shall have the capability of providing standard library collection development services and practices to include the following: • Offer best seller list. • Provide browse & search capabilities (Title, Author, ISBN, and keyword) via an online website. • Provide search features that enable the search results to be refined by binding (library binding, hardback, paperback, etc.), price, age group, awards, release date, etc. • Provide sorting capabilities of search results (title, author, binding, ISBN, publisher, publication date, Dewey Decimal Classification, etc.). • Provide collection development tools: Forthcoming releases/Pre-pub announcments as well as award winning lists, starred or recommended reviews from top review journals (such as Booklist, Kirkus, Publisher's Weekly, and Library Journal). • Provide extensive DVD, Music CD, Audio-Books, and book titles for adults and youth. • Provide an account management/administrative module to review account status information (open invoices, overall account balance, etc.). • Preprocessing of dust jackets for books and adhering barcodes to library materials prior to shipping to library. • Provide current action on status of orders via the administrative module on vendor's website (what is the current status of the item? - In- processing, recently shipped, cancelled, backordered). • Package materials (with invoice) and ship order. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-31 and Defense Acquisition Circular 20090115. The following FAR Clauses and Provisions apply to this acquisition: Provision 52.212-1, Instructions to Offerors-Commercial Items; Provision 52.212-3, Offeror Representations and Certifications- Commercial Items; Clause 52.212-4, Contracts Terms and Conditions- Commercial Items; 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items. Specifically the following clauses cited are applicable to this solicitation: FAR 52.219-6, Notice of Total Small Business Set-Aside; FAR 52.222-3, Convict Labor; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies; FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-36, Affirmative Action for Handicapped Workers; FAR 52.225-1, Buy American Act-Supplies; FAR 52.225-13, Restrictions on Certain Foreign Purchases; and FAR 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration. FAR 52.204-9, Personal Identity Verification of Contractor Personnel; FAR 52.247-34, F.O.B. Destination; FAR 52.252-2, Clauses Incorporated by Reference; DFARS Clause 5352.242-9000, Contractor Access to Air Force Installations; DFARS Clause 5352.201-9101, Ombudsman Clause; DFARS Clause 5352.223-9000, Elimination of ODS; FAR Clause 52.204-7, Central Contractor Registration (CCR); DFARS Clause 252.232-7003, Electronic Submission of Payment Request. Registration is required in the CCR database in order to receive a Government contract. DFARS Provision 252.212-7000, Offeror Representations and Certifications. Offerors shall include a completed copy of FAR provision 52.212-3 and DFARS Provision 252.212-7000 with their quote (Note: On-line Representations and Certifications Application (ORCA) has been implemented in FAR Clause 52.212-3 effective 01 Jan 05. ORCA enables vendors to submit and update their representations and certifications on-line. ORCA is part of the Business Partner Network (BPN) and is located at http://orca.bpn.gov. The ORCA site contains an ORCA Application Handbook and an ORCA Quick Reference Guide.) DFARS Clause 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. This procurement is a full and open competition, both small & large businesses. The North American Industry Classification System (NAICS) code for this acquisition is 451211. For the purpose of this procurement the small business size standard is $7 Million. Award will be based on the best value to the Government. Paper copies of the Request for Quotation will not be made available. Quotations can be e-mailed to the following e-mail address:
[email protected] or by FAX to (660) 687-5462 to the attention of Kristy Svendsen. NOTE: Quotations must be received by 17 Apr 2009, 1:00 PM CST; late quotations will not be considered for award. Prospective offeror must be registered in the Central Contractor Registration (CCR) (www.ccr.gov) in order to be eligible for award. All responsible sources may submit a quotation which, if timely received, shall be considered by this agency. The primary consideration in evaluation of quotes received is the overall cost.