Page 10 of 10 COMBINED SYNOPSIS/SOLICITATION RADIO AD AND WEBSITE PROMOTION AT THE ALBANY VAMC (i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items and FAR part 13 - Simplified Acquisition Procedures , as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through fedbizopps.gov on RFQ reference number 36C24219Q1225. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-05 (eff.8/13/2019) (iv) This procurement is being issued as Open Market Unrestricted. The North American Industry Classification System (NAICS) code is 515111, Radio Network, with a small business size standard of $32.5 Million. (v) The Contractor shall provide pricing to provide Employee Functional Development Training. See Attached table (It is not mandatory to use this table specifically, but it is encouraged. The contract specialist will need to distinguish between the varying costs of the procurement in order to make a determination on price reasonableness.) This Indefinite Delivery Indefinite Quantity requirement is for a base period of performance of one year and four (4) provisional option year periods of performance. The guaranteed minimum award amount for the resulting contract from this solicitation is for 26 commercial spots in the base period of performance. The Maximum aggregate of orders that may be placed against the resulting contract is 250 commercial spots per period of performance. The Government does not guarantee that it will place any orders under the resulting contract in excess of the guaranteed minimum award amount. Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from September 26, 2019 through September 25, 2020 for the base period of performance. The effective period for the resulting contract from this solicitation is the current period of performance as designated in said contract. Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor s and Government s rights and obligations with respect to that order to the same extent as if the order were completed during the contract s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after September 25, 2020 for the base period of performance. Any orders made against any option period of performance shall not be required after September 25th of that period. Radio Ad and Website Promotion Pricing Worksheet: CLIN Item Description Units Unit Price Estimated Quantities 0001 Access to variety of stations targeting different genres and audiences. JB 1 0002 Web Presence with page dedicated to VA message JB 1 0003 Provide no less than 26 commercial spots and no more than 250 commercial spots 5:30am-10am EA 26-250 0004 Provide no less than 26 commercial spots and no more than 250 commercial spots 10am-3pm EA 26-250 0005 Provide no less than 26 commercial spots and no more than 250 commercial spots 3pm-7pm EA 26-250 0006 Access to Station Sponsored Events EA 1-5 Option Year 1 1001 Access to variety of stations targeting different genres and audiences. JB 1 1002 Web Presence with page dedicated to VA message JB 1 1003 Provide no less than 26 commercial spots and no more than 250 commercial spots 5:30am-10am EA 26-250 1004 Provide no less than 26 commercial spots and no more than 250 commercial spots 10am-3pm EA 26-250 1005 Provide no less than 26 commercial spots and no more than 250 commercial spots 3pm-7pm EA 26-250 1006 Access to Station Sponsored Events EA 1-5 Option Year 2 2001 Access to variety of stations targeting different genres and audiences. JB 1 2002 Web Presence with page dedicated to VA message JB 1 2003 Provide no less than 26 commercial spots and no more than 250 commercial spots 5:30am-10am EA 26-250 2004 Provide no less than 26 commercial spots and no more than 250 commercial spots 10am-3pm EA 26-250 2005 Provide no less than 26 commercial spots and no more than 250 commercial spots 3pm-7pm EA 26-250 2006 Access to Station Sponsored Events EA 1-5 Option Year 3 3001 Access to variety of stations targeting different genres and audiences. JB 1 3002 Web Presence with page dedicated to VA message JB 1 3003 Provide no less than 26 commercial spots and no more than 250 commercial spots 5:30am-10am EA 26-250 3004 Provide no less than 26 commercial spots and no more than 250 commercial spots 10am-3pm EA 26-250 3005 Provide no less than 26 commercial spots and no more than 250 commercial spots 3pm-7pm EA 26-250 3006 Access to Station Sponsored Events EA 1-5 Option Year 4 4001 Access to variety of stations targeting different genres and audiences. JB 1 4002 Web Presence with page dedicated to VA message JB 1 4003 Provide no less than 26 commercial spots and no more than 250 commercial spots 5:30am-10am EA 26-250 4004 Provide no less than 26 commercial spots and no more than 250 commercial spots 10am-3pm EA 26-250 4005 Provide no less than 26 commercial spots and no more than 250 commercial spots 3pm-7pm EA 26-250 4006 Access to Station Sponsored Events EA 1-5 (vi) Description of requirement (See attached Statement of Work to include Wage determination information: The contractor shall provide all services identified in the SOW. (vii) Awardee shall coordinate with the Contracting Officer s Representative (COR) prior to performance. Place of Performance: Contractor provides air and studio support. Public Affairs reviews, edits and approves at Albany VAMC. (viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. All offers must reference: Solicitation number for this requirement as 36C24219Q1225 Point of Contact, Company name, address, telephone and email address Technical description of services to be performed in accordance with the Statement of Work One redacted technical quote and one unredacted technical quote Price Past Performance History/References Acknowledgement of any solicitation amendments A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offeror that fails to furnish required representation or information or reject the terms and conditions of the solicitation will be excluded from consideration. The following provisions are included as addenda to FAR 52.212-1: 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting. (Jul 2016) 52.204-22 Alternative Line Item Proposal (Jan 2017) 52.216-1 Type of Contract (APR 1984) 52.217-5 Evaluation of Options (JUL 1990) 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (JUL 2016) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) (ix) In accordance with 52.212-2 award shall be made to the quoter whose quotation offers the lowest price technically acceptable (LPTA) to the government, considering technical capability, past performance, and price. Proposals will be determined by lowest price technically acceptable (LPTA). The government shall evaluate information based on the following evaluation criteria: (1) technical capability to meet all of the requirements of the SOW, please provide a maximum 10 page capability statement; (2) Past performance, please provide three references for contract of similar scope and magnitude to be evaluated, The contractors Past Performance shall also be reviewed in CPARs; (3) Price, the government will evaluate offers for total price. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE. (xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4: 52.252-2 Clauses Incorporated by Reference (FEB 1998) 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Apr 2014) 52.203-18 Prohibition on Contracting with Entities That Require Certain Internal Confidentiality Agreements (Feb 2015) 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) 52.216-18 ORDERING (OCT 1995) 52.216-19 ORDER LIMITATIONS (OCT 1995) 52.216-22 Indefinite Quantity (OCT 1995) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 52.237-3 Continuity of Services (Jan 1991) 852.203-70 Commercial Advertising (May 2018) 852.219-75 Subcontracting Commitments Monitoring and Compliance (JUL 2018) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.237-70 Contractor Responsibilities (APR 1984) 852.270-1 Representatives of Contracting Officers (JAN 2008) (xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) 52.204-14, Service Contract Reporting Requirements (OCT 2016) 52.209-6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-28, Post Award Small Business Program Representation (Jul 2013) 52.222-3, Convict Labor (June 2003) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222-26, Equal Opportunity (SEP 2016) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-41, Service Contract Labor Standards (AUG 2018) 52.222-50, Combating Trafficking in Persons (JAN 2019) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) 52.232-33, Payment by Electronic Funds Transfer Other than System for Award Management (Jul 2013) (xiii) The Service Contract Act of 1965 does apply to this procurement. (xiv) N/A (xv) This is a Open-market Unrestricted combined synopsis/solicitation to provide Radio Ad Website Promotion services to the Department of Veteran Affairs (VA) at Albany VAMC. The government intends to award a firm fixed price contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" The Quoter shall list exception(s) and rationale for the exception(s) Submission shall be received not later than 4:00 PM EST, Monday, September 18, 2019. The government shall only accept electronic submissions via email, please send all quotations to Evelyn D. Peguero at
[email protected] . Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). NOTE: The offeror is required to provide (1) unredacted copy and (1) redacted copy without the names (i.e., company, key personnel, etc.) (xvi) Direct your questions to Evelyn D. Peguero, Contract Specialist at
[email protected]. The last day to submit questions is 4:00 PM EST, Monday, September 16, 2019. List of Attachments: See attached documents: STATEMENT OF WORK NEW YORK WAGE DETERMINATION